EXHIBIT G
NOTICE OF ANNUAL MEETING, PROXY STATEMENT
DATED APRIL 6, 2001, AND PROXY FORM
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April 6, 2001
Dear Shareholder:
You are cordially invited to attend our Annual Meeting of Shareholders at 7:00 p.m. on Thursday, May 10, 2001, at the Clemens Center in Elmira, New York. Parking will be available in the Chemung Canal Trust Company main lot or in the parking garage located on Gray Street.
In addition to the formal items of business, we will review your Company's financial performance during 2000, discuss this year's first quarter results and plans for 2001, and answer questions from our shareholders. Following the meeting, our officers and staff look forward to enjoying conversation and refreshments with those of you who are able to attend.
It is important for you to be represented at the meeting, whether or not you plan to attend. Please mark, sign and date the enclosed proxy card and return it in the enclosed envelope.
Sincerely yours,
Jan P. Updegraff
President and
Chief Executive Officer
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NOTICE OF 2001 ANNUAL MEETING OF SHAREHOLDERS
One Chemung Canal Plaza
P.O. Box 1522
Elmira, New York 14902
Parent Company of | ||
Date/Time: | 7:00 p.m. on Thursday, May 10, 2001 | |
Place: | Clemens Center | |
Items of Business: | (1) | Election of five directors, and |
(2) | Transacting other business properly brought before the meeting. | |
Who May Vote: | Shareholders of record as of March 23, 2001. | |
Annual Report & Proxy Statement: | Copies of the 2000 Annual Report & Proxy Statement are enclosed. | |
Date of Mailing: | This Notice and the Proxy Statement are being mailed to stockholders on or about April 6, 2001. | |
BY ORDER OF THE BOARD OF DIRECTORS Jane H. Adamy, Secretary | ||
April 6, 2001. |
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TABLE OF CONTENTS
Questions About the Meeting | 5 |
Election of Directors and Nominee Biographies | 7 |
Standing Director Biographies | 8 |
Security Ownership of Certain Beneficial Owners & Management | 10 |
Personnel Committee Report on Executive Compensation | 14 |
Executive Officers | 15 |
Executive Compensation | 16 |
Pension Plans & Employment Contracts | 17 |
Comparative Return Performance Graph | 19 |
Board of Directors Information | 20 |
Audit Committee Report | 21 |
Other Information | 22 |
Director Business Relationships | 23 |
Section 16(a) Beneficial Ownership Reporting | 23 |
Appendix A | 24 |
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QUESTIONS ABOUT THE MEETING
What do I need to know about Chemung Financial Corporation and Chemung Canal Trust Company?
Chemung Canal Trust Company (the "Bank") is the wholly owned banking subsidiary of Chemung Financial Corporation (the "Corporation"), and unless otherwise stated, financial and other information is presented on a consolidated basis.
What am I voting on?
You are voting on the re-election of five directors to the Corporation's Board of Directors.
Who may vote?
You may vote if you owned the Corporation's stock at the close of business on March 23, 2001. As of March 16, 2001, there were 3,978,949 shares of common stock outstanding.
How do I vote?
Please vote by signing, dating, and returning each proxy card you receive in the prepaid envelope. Also, indicate in the space provided on the proxy card if you plan to attend the meeting.
Can I change my mind after indicating my vote and returning the proxy card?
Yes. You may change your vote any time before the polls close at or before the annual meeting by:
(a) | signing and returning another proxy card indicating a later date; or |
(b) | attending the annual meeting and voting in person; or |
(c) | revoking your proxy by notifying the Corporate Secretary in writing. |
What if I return my proxy card but do not provide voting instructions?
Properly signed proxies received without voting instructions will be voted FOR the nominee directors.
How are votes counted?
Each share of Common Stock is entitled to one vote. There are no cumulative voting rights. Nominees for director will be elected by a plurality of votes cast. Any other matter requires the affirmative vote of a majority of votes cast except as otherwise provided in the Corporation's Certificate of Incorporation or By-laws. Only shares voted in favor of a nominee will be counted toward the achievement of plurality. Votes withheld (including broker non-votes) and abstentions are counted as present for the purpose of determining a quorum but are not counted as votes cast.
Who pays for the solicitation of proxies?
The cost of soliciting proxies will be borne by the Corporation. In addition to solicitations by mail, some of the directors, officers, and regular employees of the Corporation and the Bank may conduct additional solicitations by telephone and personal contacts without additional remuneration. American Stock Transfer & Trust Company, the Corporation's transfer agent, will aid the Corporation in the solicitation of proxies and proxy vote tabulations. If you hold your stock in "street" name, the transfer agent will request the appropriate nominees, brokerage houses, custodians and fiduciaries to forward soliciting material to you at the Corporation's expense.
What is the deadline for submitting shareholder proposals?
Shareholders desiring to present proposals in next year's proxy statement and at the 2002 Annual Meeting of Shareholders, including director nominations, must submit their proposal to the Corporate Secretary on or before December 4, 2001. Each shareholder proposal must comply with the rules and regulations of the Securities and Exchange Commission in order to be included in next year's proxy statement.
Who are the Corporation's independent accountants?
The accounting firm of KPMG LLP has acted as the Corporation's independent auditors and accountants since 1990, and the directors have appointed KPMG LLP to continue in service throughout 2001. Representatives of KPMG LLP will be present at the Annual Meeting to answer your questions.
Is there any other business to come before the meeting?
Management knows of no other business to be presented for consideration, other than the election of five directors. If other matters are properly presented, the proxies intend to vote in accordance with their best judgment.
How do I obtain an Annual Report on Form 10-K?
You may obtain a copy of Chemung Financial Corporation's 2000 Annual Report on Form 10-K filed with the Securities and Exchange Commission without charge if you would like more detailed information concerning the Corporation. To obtain a copy, write to: Jane H. Adamy, Vice President & Secretary, Chemung Canal Trust Company, One Chemung Canal Plaza, P. O. Box 1522, Elmira, NY 14902, or e-mail your request to our website: www.chemungcanal.com.
ELECTION OF DIRECTORS AND NOMINEE BIOGRAPHIES
Who are the nominees this year?
Robert H. Dalrymple, Frederick Q. Falck, Ralph H. Meyer, Richard W. Swan and William A. Tryon have each been nominated for election to the Corporation's Board of Directors. If elected, each nominee will hold the office of director for three years or until attainment of age 72.
What are the backgrounds of this year's nominees?
ROBERT H. DALRYMPLE,Age 50, Director since 1995 | |
Secretary of Dalrymple Holding Corporation, a parent company for several construction materials and highway construction companies. Mr. Dalrymple is the brother of David J. Dalrymple, also a Director of the Corporation. | |
FREDERICK Q. FALCK,Age 52, Director since 1997 | |
President of L.M. Trading Company, an agricultural investment corporation; | |
Vice President of Arnot Realty Corporation; | |
President and former Chairman of The Rathbone Corporation. | |
RALPH H. MEYER,Age 61, Director since 1985 | |
Retired since August 1, 1998. | |
Formerly President and Chief Executive Officer of Guthrie Healthcare System, a vertically integrated health care delivery system. | |
RICHARD W. SWAN,Age 52, Director since 1985 | |
President of Swan & Sons-Morss Co., Inc., an insurance brokerage agency. | |
WILLIAM A. TRYON,Age 70, Director since 1987 | |
Chairman of the Board and Chief Executive Officer of Trayer Products, Inc., an automotive, truck and other industrial parts manufacturer; | |
Chairman and former President of Perry & Carroll, Inc., an insurance brokerage agency; | |
Formerly a Director of the Bank from 1964 to 1976. |
STANDING DIRECTOR BIOGRAPHIES
What are the backgrounds of the directors not standing for election this year?
Directors with terms expiring in 2002 | Directors with terms expiring in 2003 | ||
ROBERT E. AGAN,Age 62 | DAVID J. DALRYMPLE,Age 47 | ||
Chairman of the Board and Chief Executive Officer of Hardinge Inc., a worldwide machine tool manufacturer. | President of Dalrymple Holding Corporation, parent company for several construction materials and highway construction companies. Mr. Dalyrmple is the brother of Robert H. Dalrymple, also a Director of the Corporation. | ||
STEPHEN M. LOUNSBERRY III,Age 47 | JOHN F. POTTER,Age 55 | ||
President of Applied Technology Manufacturing since July 17, 1996, a manufacturer of machined industrial and railroad component parts; | President of Seneca Beverage Corporation, a wholesale distributor of beer and water products. | ||
Formerly President of Moore & Steele Corp. | |||
THOMAS K. MEIER,Age 60 | WILLIAM C. UGHETTA,Age 68 | ||
President of Elmira College. | Lawyer, of Counsel to the law firm of Sayles & Evans. | ||
Formerly Senior Vice President and General Counsel of Corning Incorporated, a diversified manufacturing company. | |||
Director of Covance, Inc. | |||
Director of GlobalLift Technologies, Inc. | |||
CHARLES M. STREETER, JR.,Age 61 | JAN P. UPDEGRAFF,Age 58 | ||
President of Streeter Associates, Inc., a general building contractor. | President and Chief Executive Officer of the Corporation and Bank. | ||
Formerly Vice President and Treasurer of the Corporation and Chief Operating Officer and Executive Vice President of the Bank. | |||
NELSON MOOERS VAN DEN BLINK | |||
Chairman of the Board, Chief Executive Officer and Treasurer of The Hilliard Corporation, a motion control equipment, oil reclaimer and filter manufacturer. |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS & MANAGEMENT | ||
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All Directors, Nominees and Executive Officers as a group (22 persons) |
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS & MANAGEMENT (Continued) | |
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PERSONNEL COMMITTEE REPORT ON EXECUTIVE COMPENSATION OF MANAGEMENT
The Personnel Committee of the Board of Directors furnishes the following report on executive compensation:
What is our philosophy of executive compensation?
Under the supervision of the Committee (comprised entirely of outside directors), the Corporation has developed and implemented compensation policies that seek to enhance the profitability of the Bank and the Corporation, thus enhancing shareholder value. The executive compensation program consists of base pay, an annual management incentive bonus, and a long-term incentive bonus. The Committee feels that this philosophy provides fair and competitive compensation that attracts and retains well-qualified executives.
How is the Chief Executive Officer compensated?
The Board of Directors, upon recommendation of the Committee, sets the annual compensation of the Chief Executive Officer. The recommendation of the Committee follows substantial review of comparative information including executive compensation for similarly situated banks and bank holding companies. Key criteria include Return on Average Tier I Equity, Return on Average Assets and dividend performance. The Committee determined that the performance of the Bank was well within the range reported by its peers and that the compensation paid by the Bank was appropriate in comparison to the peer group. Incentive bonus payments to the CEO, based upon performance relative to goals, are determined at year-end. The Committee approved an incentive bonus of $40,000 for Mr. Updegraff based upon 2000 performance.
How are other executive officers compensated?
In recommending to the Board of Directors the compensation and bonuses of the executive vice presidents and auditor, the Committee reviews a recommendation by the CEO that is based on a number of factors including individual and organizational performance, merit increases and responsibility levels.
Based on their evaluation, the Committee believes that the executive management of the Corporation is achieving significant improvements in long-term financial performance. The compensation policies, plans and programs implemented by the Committee are contributing to this management focus.
Thomas K. Meier, Chairman | Frederick Q. Falck | William A. Tryon |
Robert E. Agan | Ralph H. Meyer | William C. Ughetta |
David J. Dalrymple | Richard W. Swan |
EXECUTIVE OFFICERS
Who were the executive officers of the Corporation and the Bank during 2000?
Name | Age | Position (served since) | ||
Jan P. Updegraff | 58 | President and Chief Executive Officer of the Corporation and the Bank (1998); formerly President and Chief Operating Officer of the Corporation and the Bank (1996); and Vice President and Treasurer of the Corporation and Executive Vice President of the Bank (1990). | ||
James E. Corey III | 54 | Vice President of the Corporation (1993) and Executive Vice President of the Bank (1998); formerly Senior Vice President of the Bank (1993). | ||
Jerome F. Denton | 49 | Vice President of the Corporation (1997); formerly Secretary (1986); Executive Vice President of the Bank (1998); formerly Senior Vice President of the Bank (1996). | ||
Thomas C. Karski | 55 | Vice President of the Corporation (1998) and Senior Vice President of the Bank (1998); formerly Vice President of the Bank (1987). | ||
Joseph P. Manning | 62 | Vice President of the Corporation (1998) and Senior Vice President of the Bank (1998); formerly Vice President of the Bank (1993). | ||
John R. Battersby, Jr. | 50 | Senior Vice President, Chief Financial Officer of the Bank (1998); Treasurer of the Corporation and the Bank (1995); formerly Vice President of the Bank (1995). | ||
Jane H. Adamy | 50 | Secretary of the Corporation (2000) and Vice President and Secretary of the Bank (2000); formerly Vice President of the Bank (1998) and Senior Trust Officer (1993). |
EXECUTIVE COMPENSATION
Who are the named executive officers whose compensation exceeds $100,000 for 2000?
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PENSION PLANS & EMPLOYMENT CONTRACTS
Pension Plans
The following table shows the estimated annual retirement benefits payable from the Chemung Canal Trust Company Pension and Executive Supplemental Pension Plans, based upon a straight-life annuity form of payment, payable on retirement at age 65, and assuming final average earnings as shown. Employees vest fully following 5 years of service, normal retirement age is 65, and reduced benefit payments are available for early retirement at or after age 55.
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$100,000 | 24,328 | 32,437 | 40,546 | 47,655 | 54,765 |
$120,000 | 29,878 | 39,837 | 49,796 | 58,556 | 67,315 |
$150,000 | 38,203 | 50,937 | 63,671 | 74,906 | 86,140 |
$190,000 | 49,303 | 65,737 | 82,171 | 96,705 | 111,240 |
$200,000 | 52,078 | 69,437 | 86,796 | 102,156 | 117,515 |
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The Pension Plan provides an annual benefit of 1.2% for each year of credited service to a maximum of 25 years; and, for each additional year to a maximum of 10 years, 1% of the above average annual compensation (exclusive of bonuses); plus, for each year of credited service to a maximum of 35 years, 0.65% of average compensation in excess of the average of the taxable wage base in effect under Section 230 of the Social Security Act for each year in the 35-year period ending with the year in which the participant attains Social Security retirement age. The average taxable wage base was $35,100 for a participant attaining age 65 in 2000.
The named executive officers of the Corporation and the Bank had the following credited full years of service under the Plan as of December 31, 2000: Jan P. Updegraff--30, James E. Corey III--13, and Jerome F. Denton--28.
The Bank's non-qualified Executive Supplemental Pension Plan provides a benefit equal to the benefit which would have been paid under the terms of the Bank's Pension Plan without regard to limitations under the Internal Revenue Code. From time to time the Board of Directors may select executives as participants in the plan. Currently, Mr. Updegraff is the only active employee participating.
Employment Contracts
The Bank has employment contracts with twenty-five of its senior officers, all vice president level and above. The contracts provide that in the event of termination of any of these officers' employment without cause, the officer shall continue to receive his or her salary at the level then existing and the customary fringe benefits which he or she is then receiving for a period ending December 31, 2002, except for Mrs. Melinda Sartori, Mrs. Marcia Scanlin, Ms. Linda M. Struble, and Messrs. Battersby, Corey, Denton, Karski, Manning, Updegraff and Ward whose guaranteed terms end December 31, 2003. The contracts further provide that they may be extended by the Board of Directors on a year-to-year basis and also may be terminated for cause upon thirty days' notice.
COMPARATIVE RETURN PERFORMANCE GRAPH
Comparison of Five-Year Cumulative Total Returns For Fiscal Years
Ending December 31, 1996 - 2000 Among Chemung Financial Corporation,
CRSP Total Returns Index for NASDAQ Stock Market (US Companies) and
NASDAQ - Bank Stocks Index
(OMITTED GRAPHIC MATERIAL - SEE APPENDIX)
1995 | 1996 | 1997 | 1998 | 1999 | 2000 | |
Chemung Financial Corporation | 100.00 | 126.28 | 160.59 | 221.05 | 209.78 | 176.95 |
CRSP NASDAQ Composite | 100.00 | 123.04 | 150.69 | 212.51 | 394.92 | 237.62 |
NASDAQ - Bank Stocks | 100.00 | 132.04 | 221.06 | 219.64 | 211.14 | 241.08 |
The cumulative total return includes (i) dividends paid and (ii) changes in the share price of the Corporation's Common Stock and assumes that all dividends were reinvested. The above graph assumes that the value of the investment in Chemung Financial Corporation and each index was $100 on December 31, 1996.
The CRSP Total Returns Index for NASDAQ Stock Market (US Companies) and Bank Stocks indices were obtained from the Center for Research in Security Prices (CRSP), University of Chicago, Chicago, Illinois.
BOARD OF DIRECTORS INFORMATION
How often did the Board meet during fiscal year 2000?
The Board of Directors of the Corporation held eleven scheduled and two special meetings and the Board of Directors of the Bank held twelve regularly scheduled meetings and two special meetings during the year ended December 31, 2000.
With the exception of Dr. Brooks, who attended 65% of the Corporation's board meetings and 67% of the total Corporation's and Bank's board and committee meetings, each director of the Corporation and the Bank attended at least 75% of the board and committee meetings of which they were members.
What standing Board Committees exist at the Bank?
The following table shows the standing Committees, membership of each, and number of meetings held in 2000.
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Agan | X | X | X | |||
Brooks** | X | X | X | X | ||
D.J.Dalrymple | X* | X | X | |||
R.H. Dalrymple | X | X | X | |||
Falck | X | X | X | |||
Lounsberry | X | X | X* | |||
Meier | X | X | X* | |||
Meyer | X* | X | X | |||
Potter | X | X* | X | |||
Streeter | X* | X | X | |||
Swan | X | X | X | |||
Tryon | X | X | X | |||
Ughetta | X | X | X | |||
Updegraff | X | X | X | X | ||
Van den Blink | X | X | X | |||
# of Meetings in 2000 | 6 | 12 | 12 | 4 | 3 | 5 |
*Committee Chair
**Retired 11/30/00
TheExecutive Committee may, subject to limitations under applicable law and the By-Laws, act on behalf of the Board whenever the Board is not in session. Actions taken will be reported at the next regular meeting of the Board.
TheLoan Committee establishes policy for the Bank's lending functions as determined under applicable regulations and/or the By-Laws.
TheTrust and Employee Benefits Committee passes on all questions of policy bearing upon the investment of trust funds and the general conduct of the estate, agency, and fiduciary business of the Bank. The Committee also has responsibility for the Bank's own benefit plans and reviews the trust and investment policies and performance.
ThePortfolio Committee passes on all questions of policy relating to the oversight of the Bank's investment portfolio and internal administrative functions.
TheAudit Committeeis composed of independent directors for which information regarding the functions performed by the Committee, its membership, and the number of meetings held during the fiscal year, is set forth in the "Audit Committee Report," included in this annual proxy statement. The Audit Committee is governed by a written charter approved by the Board of Directors. A copy of this charter is included in Appendix A.
ThePersonnel Committee is responsible for the nomination of officers and makes compensation recommendations for the president, executive vice presidents and the auditor.
How are Directors compensated?
Each non-employee director of the Bank receives an annual retainer of $5,000 and a fee of $300 for each meeting of the Board of Directors and its committees attended. The Chair of each committee receives $350 for each committee meeting attended. Only one fee is paid for attendance at meetings that serve both the Corporation and the Bank. Employee directors receive no fees for their services as Directors.
A Deferred Directors Fee Plan for non-employee Directors provides that Directors may elect to defer receipt of all or any part of their fees. Deferrals are credited with either interest compounded quarterly at the Applicable Federal Rate for short-term debt instruments or converted to units which appreciate or depreciate as would an actual share of the Corporation's common stock purchased on the deferral date. Cash deferrals will be paid in cash. Units will be paid in shares of common stock.
AUDIT COMMITTEE REPORT
The Chemung Financial Corporation Board of Directors' Audit Committee is comprised of six directors who are not officers of the Corporation. Under currently applicable rules, all members are considered independent. The Board of Directors has adopted a written charter for the Audit Committee, which is included as an Appendix to this Proxy Statement.
The Audit Committee held three meetings during 2000. The meetings were designed to facilitate and encourage private communication between the Audit Committee, the internal auditors and the Corporation's independent public accountants, KPMG LLP ("KPMG"). Management is responsible for the Company's internal controls and financial reporting process. The Audit Committee believes that management maintains an effective system of internal controls which results in fairly presented financial statements.
The Audit Committee has reviewed and discussed the Corporation's audited consolidated financial statements for the year ended December 31, 2000, with management and KPMG. The Audit Committee has also discussed with KPMG the matters required by Statement on Auditing Standards No. 61,Communication with Audit Committees. The Audit Committee has received from KPMG the written disclosures and the letter regarding KPMG's independence, as required by Independence Standards Board Standard No. 1,Independence Discussions with Audit Committees. Fees for services provided by the independent accountants for the 2000 fiscal year are as follows: audit fees (including quarterly reviews) - $89,150; financial information systems design and implementation fees - none; and all other fees - $43,775. The Audit Committee discussed KPMG's independence with KPMG and has considered whether the non-audit services provided by KPMG during the year ended December 31, 2000, were compatible with maintaining KPMG's independence. The Audit Committee has concluded that the non-audit services provided do not impair the independence of KPMG.
Based on the Audit Committee's discussion with management and KPMG, and its review of the information described in the preceding paragraph, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in Chemung Financial Corporation's Annual Report on Form 10-K for the year ended December 31, 2000, for filing with the Securities and Exchange Commission. The Committee and the Board have also appointed KPMG as the Bank's and Corporation's independent auditors for 2001.
The Audit Committee of the Board of Directors of Chemung Financial Corporation:
Stephen M. Lounsberry III, Chairman | John F. Potter |
Robert E. Agan | Charles M. Streeter, Jr. |
Robert H. Dalrymple | Nelson Mooers van den Blink |
OTHER INFORMATION
Some of the Bank's directors and officers, and entities with which they are associated, are customers of the Bank in the ordinary course of business and are indebted to the Bank. The Bank anticipates that some of these directors, officers and entities will continue to be customers of and indebted to the Bank on similar terms in the future. All loans to these individuals and entities are made in the ordinary course of business, involve no more than a normal risk of collectibility and are on substantially the same terms, including interest rates and collateral requirements, as those services provided for comparable transactions with unaffiliated persons and entities.
The Bank has purchased and paid for insurance from Continental Casualty Company providing for reimbursement of directors and officers of the Corporation and the Bank for their costs and expenses for claims based on "wrongful acts" in connection with their duties as directors or officers, including actions as fiduciaries of the Bank's Pension and Profit-Sharing Plans. This insurance coverage, expiring in April 2002, has an annual cost of $11,250.
DIRECTOR BUSINESS RELATIONSHIPS
The Bank retained Sayles & Evans, a law firm of which Mr. Ughetta is of counsel, for legal services during 2000 and expects to retain Sayles & Evans for legal services during the current year.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Corporation's directors, certain executive officers, and ten percent shareholders (collectively "Reporting Persons") to file with the Securities and Exchange Commission ("SEC") initial reports of ownership and changes in beneficial ownership (the "Reports"). SEC regulations require Reporting Persons to furnish the Corporation with copies of all Reports filed.
Based solely on review of the Reports furnished to the Corporation and written representation from the Reporting Persons that no other reports were required for the year ended December 31, 2000, the Corporation's Reporting Persons complied with these requirements except for one report not timely filed by Mr. Karski.
BY ORDER OF THE BOARD OF DIRECTORS
Jane H. Adamy
Secretary
Date: | April 6, 2001 |
One Chemung Canal Plaza | |
Elmira, New York 14902 | |
www.chemungcanal.com |
APPENDIX A
CHEMUNG FINANCIAL CORPORATION
AUDIT COMMITTEE CHARTER
- Purpose
- Organization and Meetings
- Responsibilities and Duties
The Audit Committee (the Committee) is appointed by the Board of Directors to assist the Board in fulfilling its oversight responsibilities over Chemung Financial Corporation and its wholly owned subsidiaries (hereafter collectively referred to as the Corporation). The Committee's primary duties and responsibilities are to:
Monitor the integrity of the Corporation's financial reporting process and systems of internal controls regarding financial reporting and compliance with legal and regulatory requirements. | |
Monitor the independence and performance of the Corporation's independent auditors and internal auditing department. | |
Provide an avenue of communication among the independent auditors, management, the internal auditing department, and the Board of Directors. |
The Committee has the authority to conduct any investigation appropriate to fulfilling its responsibilities and shall have direct access to the independent auditors as well as anyone in the Corporation. The Committee may retain, at the Corporation's expense, special legal, accounting, or other consultants or experts it deems necessary in the performance of its duties.
This charter governs the operations of the Committee and shall be construed in accordance with the rules and regulations of the Securities and Exchange Commission. The Committee members shall be appointed by the Board of Directors. The Committee shall be comprised of at least three directors, each of whom shall be independent of management and the Corporation. All Committee members shall be financially literate, and at least one member shall have accounting or related financial management expertise.
The Committee shall meet at least three times annually, or more frequently as circumstances dictate. The Committee shall also meet privately in executive session (without management present)at all meetings, unless the Chairperson of the Committee determines that this is not necessary, with the independent auditors and the general auditor of the internal auditing department to discuss any matters that the Committee believes should be discussed.
Management is responsible for preparing the Corporation's financial statements, and the independent auditors and the internal audit department are responsible for auditing those financial statements. The following shall be the principal recurring duties of the Committee in carrying out its oversight responsibilities. These responsibilities and duties are set forth as a guide with the understanding that the Committee may supplement them as appropriate.
Review Procedures
1. | At least annually, review and reassess the adequacy of this Charter, and submit it to the Board of Directors for its approval. This document shall be published in the Corporation's annual proxy at least every three years in accordance with SEC regulations. |
2. | Review the Corporation's annual audited financial statements with management and the independent auditorsprior to filing or distribution. This review shall include discussion of significant issues regarding accounting principles, practices and judgments. Also, the Committee shall receive and review the results of the annual audit and any other required communications from the independent auditors. Based on such reviews and discussions, the Committee shall advise the Board whether it recommends that the audited financial statements be included in the Corporation's SEC Form 10K to be filed with the SEC. |
3. | In consultation with management, the independent auditors and the internal auditor, consider the adequacy and effectiveness of the Corporation's financial reporting process and controls, including compliance with legal requirements. Discuss significant financial risk exposures and the steps management has taken to monitor, control and report such exposures. Review significant findings, conclusions and recommendations prepared by the independent auditors and the internal auditing department together with management's responses. |
4. | Meet at least annually with the Loan Review Officer, in order to receive this department's report of loans reviewed, the evaluation of the adequacy of the Corporation's allowance for loan losses, its listing of classified loans, and the analysis of impaired loans and their reserve allocation. On a quarterly basis, the Loan Review Officer shall provide the Committee with a report summarizing this department's activity for the prior quarter, a current evaluation of the allowance for loan losses, and a summary of the Corporation's asset quality. |
5. | On a semi-annual basis, the Committee shall receive a report from the CRA Officer summarizing Chemung Canal Trust Company's (the Bank)activities, monitoring progress and performance, and reviewing public complaints relative to compliance with the Community Reinvestment Act. At least annually, the Committee shall review the Bank's CRA Statement and submit it to the Board of Directors for their approval. |
6. | At least annually, meet with the Compliance Officer in order to review the compliance program and ensure that adequate procedures are in place to monitor the Corporation's compliance with the appropriate State and Federal Laws and Regulations. On a semi-annual basis, the Committee shall receive a report from the Compliance Officer summarizing the compliance program activities. |
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7. | The independent auditors are ultimately accountable to the Audit Committee andthe Board of Directors. The Committee shall review the independence and performance of the auditors. Annually, the Committee shall recommend to the Board of Directors the appointment of the independent auditors or approve the replacement of auditors when circumstances warrant. |
8. | Review and approvethe terms of the engagement of the independent auditors, including the scope of their audit and audit fees,and shall be advised of any significant engagement performed by the independent auditors that was beyond the scope of the audit engagement letter. |
9. | On an annual basis, the Committee shall review and discuss with the independent auditors all significant relationships they have with the Corporation, which could impair the auditors' independence. |
10. | Discuss with management any significant disagreements between the independent auditors and management. |
11. | Review the information required by Statement on Auditing Standards (SAS) 61 on an annual basis with the independent auditors. Request that the independent auditors review,in accordance with SAS 61, the SEC Form 10-Q, prior to its filing, andupdate any material changes in SAS 61 information on a quarterly basis. Such updates to SAS 61may be communicated to the Committee Chairperson or the entire Committee. |
Internal Audit Department | |
12. | Review the internal audit function of the Corporation, including the proposed programs, changes in the programs, and coordination of such programs with the independent auditors. Also, review the organization's structure, the adequacy of its resources and qualifications of the internal audit department, as needed. |
13. | Review the appointment, performance and replacement of the general auditor of the internal audit department. |
14. | Prior to each meeting, but no less than quarterly, the Committee shall be provided a summary of findings from completed internal audits and a progress report on the proposed internal audit plan, with explanations for any deviations from the original plan. |
Other Audit Committee Responsibilities | |
15. | Annually prepare a report to shareholders as required by the Securities and Exchange Commission. The report shall be included in the Corporation's annual proxy statement. |
16. | Perform any other activities consistent with this Charter, the Corporation's By-laws and governing law, as the Committee or the Board deems necessary or appropriate. |
17. | Maintain minutes of meetings and report to the Board of Directors on significant results of the foregoing activities. |
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CHEMUNG FINANCIAL CORPORATION
ANNUAL MEETING OF SHAREHOLDERS - MAY 10, 2001
PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
OF CHEMUNG FINANCIAL CORPORATION
John B. Hintz and Daniel Agan, each with power of substitution and with all powers and discretion the undersigned would have if personally present, are hereby appointed the Proxy Agents to represent the undersigned at the Annual Meeting of Shareholders of Chemung Financial Corporation, to be held on May 10, 2001 (including any adjournments or postponements thereof) and to vote all shares of Common Stock of Chemung Financial Corporation which the undersigned is entitled to vote on all matters that properly come before the meeting, subject to any directions indicated.
(To be signed on Reverse Side)
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THIS PROXY WILL, WHEN PROPERLY EXECUTED, BE VOTED AS DIRECTED. IF NO DIRECTIONS TO THE CONTRARY ARE GIVEN, THE PROXY AGENTS INTEND TO VOTE FOR THE NOMINEES.
NOMINEES: | 3-year term: | ||||||||
FOR | WITHHELD | ||||||||
|
|
| |||||||
Frederick Q. Falck | |||||||||
Ralph H. Meyer | |||||||||
Richard W. Swan | |||||||||
William A. Tryon | |||||||||
For, except vote withheld from the following nominee(s): | |||||||||
| |||||||||
I/We will attend the Meeting | |||||||||
Number in group | ____ | ||||||||
______________________ | DATE | ________ | ___________________ | DATE | _________ | ||||
Signature | Signature If Held Jointly |
NOTE: Please sign exactly as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee, custodian or guardian, please give full title as such.