SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
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x | Definitive Proxy Statement |
¨ | Definitive Additional Materials |
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PROVIDENT BANKSHARES CORPORATION
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Provident Bankshares Corporation
114 East Lexington Street
Baltimore, Maryland 21201
(410) 277-7000
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
The annual meeting of shareholders of Provident Bankshares Corporation will be held on Wednesday, May 17, 2006 at 10:00 a.m., local time, at 250 North Calvert Street, Baltimore, Maryland, for the following purposes:
| 1. | To elect seven directors; |
| 2. | To ratify the appointment of KPMG LLP as the independent registered public accounting firm of Provident Bankshares for the fiscal year ending December 31, 2006; and |
| 3. | To transact any other business as may properly come before the meeting or any adjournment or postponement. |
Shareholders of record as of the close of business on April 3, 2006 are entitled to receive notice of and to vote at the meeting and any adjournment or postponement of the meeting.
Please complete and sign the enclosed form of proxy and mail it promptly in the enclosed envelope or promptly vote via the Internet or by telephone as instructed on the enclosed form of proxy. Your proxy will not be used if you attend the meeting and vote in person.
|
By Order of the Board of Directors |
|
/s/ Gary N. Geisel |
Gary N. Geisel |
Chairman and Chief Executive Officer |
Baltimore, Maryland
April 10, 2006
PROVIDENT BANKSHARES CORPORATION
Proxy Statement
This proxy statement is being furnished in connection with the solicitation of proxies by the board of directors of Provident Bankshares Corporation (“Provident” or the “Company”) to be used at the annual meeting of shareholders of the Company. Provident is the holding company for Provident Bank (“Provident Bank” or the “Bank”). The annual meeting will be held on Wednesday, May 17, 2006 at 10:00 a.m., local time, at 250 North Calvert Street, Baltimore, Maryland 21202. The 2005 Annual Report to Shareholders, including the consolidated financial statements of the Company for the fiscal year ended December 31, 2005, accompanies this proxy statement, which is first being mailed to shareholders on or about April 10, 2006.
Voting and Proxy Procedure
Who Can Vote at the Meeting
You are entitled to vote your Provident common stock if the records of the Company show that you held your shares as of the close of business on April 3, 2006. As of the close of business on that date, a total of 33,032,573 shares of Provident common stock were outstanding and entitled to vote. Each share of common stock has one vote.
Attending the Meeting
If you are a beneficial owner of Provident common stock held by a broker, bank or other nominee (i.e., in “street name”), you will need proof of ownership to be admitted to the meeting. A recent brokerage statement or letter from a bank or broker are examples of proof of ownership. If you want to vote your shares of Provident common stock held in street name in person at the meeting, you will have to obtain a written proxy in your name from the broker, bank or other nominee who holds your shares.
Quorum and Vote Required
The annual meeting will be held only if there is a quorum present. A quorum exists if a majority of the outstanding shares of common stock entitled to vote is represented at the meeting. If you return valid proxy instructions or attend the meeting in person, your shares will be counted for purposes of determining whether there is a quorum, even if you abstain from voting. Broker non-votes also will be counted for purposes of determining the existence of a quorum. A broker non-vote occurs when a broker, bank or other nominee holding shares for a beneficial owner does not vote on a particular proposal because the nominee does not have discretionary voting power with respect to that item and has not received voting instructions from the beneficial owner. Under Maryland corporate law and Provident’s Articles of Incorporation and Bylaws, proxies specifying an abstention as to a proposal will cause the shares to be counted toward a quorum, but not counted as voting for or against the proposal.
In voting on the election of directors, you may vote in favor of all nominees, withhold votes as to all nominees, or withhold votes as to specific nominees. There is no cumulative voting for the election of directors. Directors must be elected by a majority of the votes cast at the annual meeting. Votes that are withheld and broker non-votes will have no effect on the outcome of the election.
In voting on the ratification of the appointment of KPMG LLP as Provident’s independent registered public accounting firm, you may vote in favor of the proposal, vote against the proposal or abstain from voting. This matter will be decided by the affirmative vote of a majority of the votes cast at the annual meeting. On this matter, abstentions and broker non-votes will have no effect on the voting.
Voting by Proxy
The board of directors of Provident is sending you this proxy statement for the purpose of requesting that you allow your shares of Provident common stock to be represented at the annual meeting by the persons named in the enclosed proxy card. All shares of Provident common stock represented at the meeting by properly executed proxies will be voted in accordance with the instructions indicated on the proxy card. If you sign, date and return a proxy card without giving voting instructions, your shares will be voted as recommended by the Company’s board of directors.The board of directors recommends a vote FOR each of the nominees for director and FOR ratification of KPMG LLP as Provident’s independent registered public accounting firm.
Alternately, shareholders of record may vote their shares of Provident common stock over the Internet, or by calling a specially designated telephone number. The Internet and telephone voting procedures are designed to authenticate shareholders’ identities, and to allow shareholders to provide their voting instructions and confirm that said instructions have been properly recorded. Specific instructions for shareholders of record who wish to vote their proxies over the Internet or by telephone are set forth on the enclosed form of proxy.
Please be aware that if you vote over the Internet, you may incur costs such as telephone and Internet access charges for which you will be responsible. The Internet and telephone voting facilities for eligible shareholders of record will close at 11:59 p.m. Eastern Time on May 16, 2006.
If any matters not described in this proxy statement are properly presented at the annual meeting, the persons named in the proxy card will use their own judgment to determine how to vote your shares. This includes a motion to adjourn or postpone the meeting in order to solicit additional proxies. If the annual meeting is adjourned or postponed, your Provident common stock may be voted by the persons named in the proxy card on the new meeting date as well, unless you have revoked your proxy. The Company does not know of any other matters to be presented at the meeting.
You may revoke your proxy at any time before the vote is taken at the meeting. To revoke your proxy you must either advise the Secretary of the Company in writing before your common stock has been voted at the annual meeting, deliver a later dated proxy, or attend the meeting and vote your shares in person. Attendance at the annual meeting will not in itself revoke your proxy.
If your Provident common stock is held in “street name,” you will receive instructions from your broker, bank or other nominee that you must follow in order to have your shares voted. Your broker or bank may allow you to deliver your voting instructions via the telephone or the Internet. Please see the instruction form provided by your broker, bank or other nominee that accompanies this proxy statement.
Provident will pay the cost of solicitation of proxies on behalf of its management. In addition to the solicitation of proxies by mail, Innisfree M&A Incorporated, a proxy solicitation firm, will assist Provident in soliciting proxies for the annual meeting for a fee of $10,000, plus out-of-pocket expenses. Proxies may also be solicited personally or by telephone by directors, officers and other employees of Provident and Provident Bank, without additional compensation. Provident will also request persons, firms and corporations holding shares in their names, or in the names of their nominees, which are beneficially owned by others, to send proxy materials to, and obtain proxies from, such beneficial owners, and will reimburse such persons for their reasonable expenses in doing so.
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Participants in Provident Bank’s 401(k) Plan
If you hold shares of Provident common stock through Provident Bank’s 401(k) plan, you will receive voting instructions under separate cover. By following these instructions, you may direct the trustee for the 401(k) plan how to vote the shares of Provident common stock allocated to your 401(k) plan account. If you do not provide voting instructions, the trustee will vote your 401(k) plan shares in the same proportion as those shares for which the trustee has received voting instructions, subject to the exercise of the trustee’s fiduciary duties. The deadline for returning your voting instructions to the trustee is May 5, 2006.
Corporate Governance
General
Provident periodically reviews its corporate governance policies and procedures to ensure that the Company meets the highest standards of ethical conduct, reports results with accuracy and transparency and maintains full compliance with the laws, rules and regulations that govern Provident’s operations. As part of this periodic corporate governance review, the board of directors reviews and adopts best corporate governance policies and practices for Provident.
Code of Business Conduct and Ethics
Since Provident’s inception in 1987, it has had a Code of Business Conduct and Ethics. The Code of Business Conduct and Ethics is designed to ensure that Provident’s directors, executive officers and employees meet the highest standards of ethical conduct. The Code of Business Conduct and Ethics requires that Provident’s directors, executive officers and employees avoid conflicts of interest, comply with all laws and other legal requirements, conduct business in an honest and ethical manner and otherwise act with integrity and in Provident’s best interest. Under the terms of the Code of Business Conduct and Ethics, directors, executive officers and employees are required to report any conduct that they believe in good faith to be an actual or apparent violation of the Code of Business Conduct and Ethics.
As a mechanism to encourage compliance with the Code of Business Conduct and Ethics, Provident has established procedures to receive, retain and treat complaints received regarding accounting, internal accounting controls or auditing matters. These procedures ensure that individuals may submit concerns regarding questionable accounting or auditing matters in a confidential and anonymous manner. The Code of Business Conduct and Ethics also prohibits Provident from retaliating against any director, executive officer or employee who reports actual or apparent violations of the Code of Business Conduct and Ethics.
Meetings of the Board of Directors
The Company and the Bank conduct business through meetings and activities of their boards of directors and their committees. During the fiscal year ended December 31, 2005, the boards of directors of the Company and the Bank held 11 meetings, respectively. No director attended fewer than 75% of the total meetings of the Company’s and the Bank’s respective boards of directors and the committees on which such director served.
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Committees of the Board of Directors
| | | | | | |
Director | | Audit Committee | | Compensation Committee | | Corporate Governance Committee |
Melvin A. Bilal | | | | X | | |
Thomas S. Bozzuto | | | | | | X |
Kevin G. Byrnes | | | | | | |
Ward B. Coe, III | | | | | | X |
Charles W. Cole, Jr. | | X | | | | |
William J. Crowley, Jr. | | X | | | | |
Pierce B. Dunn | | * | | | | |
Enos K. Fry | | | | | | |
Gary N. Geisel | | | | | | |
Mark K. Joseph | | X | | | | |
Bryan J. Logan | | | | | | X |
Barbara B. Lucas | | | | * | | |
Peter M. Martin | | | | | | |
Pamela J. Mazza | | | | | | |
Frederick W. Meier, Jr. | | X | | | | |
Francis G. Riggs | | | | X | | |
Sheila K. Riggs | | | | X | | |
Donald E. Wilson | | | | | | * |
| | | | | | |
Number of Meetings in 2005 | | 12 | | 5 | | 2 |
Audit Committee. The Audit Committee reviews and reports to the board of directors on examinations of Provident Bank and its subsidiaries by regulatory authorities, appoints the independent registered public accounting firm for Provident and Provident Bank, reviews the scope of the work of the independent registered public accounting firm and their reports, and reviews the activities and actions of Provident Bank’s internal auditors. Each member of the Audit Committee is independent in accordance with the listing standards of the Nasdaq Stock Market. A copy of the Audit Committee charter is attached hereto asAppendix A.The board of directors has determined that Mr. Crowley is an “audit committee financial expert.” The report of the Audit Committee required by the rules of the Securities and Exchange Commission is included in this proxy statement. See“Report of the Audit Committee.”
Compensation Committee. The Compensation Committee reviews and determines salaries and other benefits for executive and senior management of Provident and its subsidiaries, reviews and determines employees to whom stock options are to be granted and the terms of such grants, and reviews the selection of officers who participate in incentive and other compensatory plans and arrangements. Each member of the Compensation Committee is independent in accordance with the listing standards of the Nasdaq Stock Market. The report of the Compensation Committee required by the rules of the Securities and Exchange Commission is included in this proxy statement. See“Report of the Compensation Committee.”
Corporate Governance Committee. The Corporate Governance Committee takes a leadership role in shaping governance policies and practices, including recommending to the board of directors the corporate governance policies and guidelines applicable to Provident Bank and monitoring compliance with these policies and guidelines. In addition, the Corporate Governance Committee is responsible for identifying individuals qualified to become board members and recommending to the board the director nominees for election at the next annual meeting of shareholders. This committee also recommends to the board director candidates for each committee for appointment by the board. Each
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member of the Corporate Governance Committee is independent in accordance with the listing standards of the Nasdaq Stock Market. The procedures of the Corporate Governance Committee required to be disclosed by the rules of the Securities and Exchange Commission are included in this proxy statement. See“—Corporate Governance Committee Procedures.”
Each of the committees listed above operates under a written charter that governs its composition, responsibilities and operations. Each of the charters for the committees listed above is available in the Corporate Governance portion of the Investor Relations section of Provident’s website (www.provbank.com)
Corporate Governance Committee Procedures
General.It is the policy of the Corporate Governance Committee to consider director candidates recommended by shareholders who appear to be qualified to serve on the Provident board of directors. The Corporate Governance Committee may choose not to consider an unsolicited recommendation if no vacancy exists on the board of directors and the Corporate Governance Committee does not perceive a need to increase the size of the board. In order to avoid the unnecessary use of the Corporate Governance Committee’s resources, the Corporate Governance Committee will consider only those director candidates recommended in accordance with the procedures set forth below.
Procedures to be Followed by Shareholders. To submit a recommendation of a director candidate to the Corporate Governance Committee, a shareholder should submit the following information in writing, addressed to the Chairman of the Corporate Governance Committee, care of the Corporate Secretary, at the main office of Provident:
| 1. | The name of the person recommended as a director candidate; |
| 2. | All information relating to such person that is required to be disclosed in solicitations of proxies for election of directors pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended; |
| 3. | The written consent of the person being recommended as a director candidate to being named in the proxy statement as a nominee and to serving as a director if elected; |
| 4. | As to the shareholder making the recommendation, the name and address, as they appear on Provident’s books, of such shareholder; provided, however, that if the shareholder is not a registered holder of Provident’s common stock, the shareholder should submit his or her name and address along with a current written statement from the record holder of the shares that reflects ownership of Provident’s common stock; and |
| 5. | A statement disclosing whether such shareholder is acting with or on behalf of any other person and, if applicable, the identity of such person. |
In order for a director candidate to be considered for nomination at Provident’s annual meeting of shareholders, the recommendation must be received by the Corporate Governance Committee at least 120 calendar days prior to the date that Provident’s proxy statement was released to shareholders in connection with the previous year’s annual meeting, advanced by one year.
Criteria for Director Nominees. The Corporate Governance Committee has adopted a set of criteria that it considers when it selects individuals to be nominated for election to the board of directors. The Corporate Governance Committee will consider the following criteria in selecting nominees: financial, regulatory and business experience; familiarity with and participation in the local community;
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integrity, honesty and reputation; dedication to Provident and its shareholders; independence; and any other factors the Corporate Governance Committee deems relevant, including age, diversity, size of the board of directors and regulatory disclosure obligations.
The Corporate Governance Committee may weigh the foregoing criteria differently in different situations, depending on the composition of the board of directors at the time. The committee will strive to maintain at least one director who meets the definition of “audit committee financial expert” under the Securities and Exchange Commission’s regulations.
In addition, prior to nominating an existing director for re-election to the board of directors, the Corporate Governance Committee will consider and review an existing director’s board and committee attendance and performance; length of board service; experience, skills and contributions that the existing director brings to the board; and independence.
Process for Identifying and Evaluating Director Nominees.Pursuant to the Corporate Governance Committee Charter as approved by the board of directors, the Corporate Governance Committee is charged with the central role in the process relating to director nominations, including identifying, interviewing and selecting individuals who may be nominated for election to the board of directors. The process that the committee follows when it identifies and evaluates individuals to be nominated for election to the board of directors is as follows:
Identification. For purposes of identifying nominees for the board of directors, the Corporate Governance Committee relies on personal contacts of the committee and other members of the board of directors as well as its knowledge of members of Provident Bank’s local communities. The Corporate Governance Committee will also consider director candidates recommended by shareholders in accordance with the policy and procedures set forth above. The Corporate Governance Committee has not previously used an independent search firm in identifying nominees.
Evaluation. In evaluating potential clients, the Corporate Governance Committee determines whether the candidate is eligible and qualified for service on the board of directors by evaluating the candidate under the selection criteria set forth above. In addition, the Corporate Governance Committee will conduct a check of the individual’s background and interview the candidate.
Shareholder Communications
Provident encourages shareholder communications to the board of directors and/or individual directors. Written communications may be made to the board of directors or to specific members of the board by delivering them to the intended addressee, care of the Corporate Secretary, Provident Bankshares Corporation, 114 East Lexington Street, Baltimore, Maryland, 21202.
Attendance at Annual Meetings
In addition, the board of directors encourages directors to attend the annual meeting of shareholders. All directors attended the annual meeting of shareholders held on May 18, 2005, except for Ward B. Coe, III.
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Directors’ Compensation
Retainer and Meeting Fees for Non-Employee Directors. The following table sets forth the applicable retainers and fees that will be paid to non-employee directors for their service on the Company’s and the Bank’s boards of directors during 2006.
| | | | |
Annual Retainer | | $ | 25,000 | * |
| |
Fee Per Board Meeting: | | | | |
Regular Meeting | | $ | 1,250 | ** |
Special Meeting | | $ | 1,250 | |
| |
Fee Per Committee Meeting: | | | | |
Committee Chairperson | | $ | 1,875 | |
All other Committee Members | | $ | 1,250 | |
* | Of the $25,000, $15,000 is paid in the form of restricted shares of Company common stock and the remaining $10,000 is paid in cash. |
** | A single fee is paid if the Company and Bank boards meet on the same day. |
Non-Employee Director Compensation
The following table sets forth the total cash and equity compensation paid to the Company’s non-employee directors for their Board service during 2005.
| | | | | | | | | | | | | | | | |
Director | | Cash Retainer | | Equity Retainer (1) | | Additional Meeting Fees | | Committee Chair Fees | | Restricted Stock Awards | | Stock Option Awards |
Melvin A. Bilal | | $ | 10,000 | | $ | 15,000 | | $ | 20,000 | | $ | — | | — | | — |
Thomas S. Bozzuto | | | 10,000 | | | 15,000 | | | 15,000 | | | — | | — | | — |
Ward B. Coe, III | | | 10,000 | | | 15,000 | | | 16,250 | | | — | | — | | — |
Charles W. Cole, Jr. | | | 10,000 | | | 15,000 | | | 32,500 | | | — | | — | | — |
William J. Crowley, Jr. | | | 10,000 | | | 15,000 | | | 31,250 | | | 1,875 | | — | | — |
Pierce B. Dunn | | | 10,000 | | | 15,000 | | | 28,125 | | | 13,125 | | — | | — |
Mark K. Joseph | | | 10,000 | | | 15,000 | | | 26,250 | | | — | | — | | — |
Bryan J. Logan | | | 10,000 | | | 15,000 | | | 15,000 | | | — | | — | | — |
Barbara B. Lucas | | | 10,000 | | | 15,000 | | | 20,000 | | | 5,625 | | — | | — |
Peter M. Martin | | | 10,000 | | | 15,000 | | | 13,750 | | | — | | — | | — |
Pamela J. Mazza(2) | | | 5,000 | | | 7,500 | | | 2,500 | | | — | | — | | — |
Frederick W. Meier, Jr. | | | 10,000 | | | 15,000 | | | 30,000 | | | — | | — | | — |
Francis G. Riggs | | | 10,000 | | | 15,000 | | | 20,000 | | | — | | — | | — |
Sheila K. Riggs | | | 10,000 | | | 15,000 | | | 20,000 | | | — | | — | | — |
Donald E. Wilson | | | 10,000 | | | 15,000 | | | 18,125 | | | 1,875 | | — | | — |
(1) | Includes 470 shares of restricted stock granted to each non-employee director, except for Ms. Mazza, who was granted 214 shares. The dollar amounts set forth in the table represent the market value of the shares on the date of grant. A restriction applicable to these restricted shares is that they may not be sold or otherwise divested until six months after the recipient has left the board of directors. |
(2) | Since Ms. Mazza joined the Company’s and Bank’s boards of directors on November 17, 2005, her annual retainer fees for board service have been pro rated. |
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Provident and Provident Bank have a deferred compensation plan for non-employee directors. Each year, a director may elect to defer payment of all or part of the director’s fees for that year until the individual ceases to be a director. Interest is accrued on the deferred amount at the prime rate. Payment of the deferred amount may be made to the director or to his or her beneficiary. In addition, non-employee directors are eligible to receive options under Provident’s Amended and Restated Stock Option Plan (the “Stock Option Plan”) and the 2004 Equity Compensation Plan (the “Equity Plan”). Long-term incentives for the named executive officers (as defined on page 15) have been provided through the Stock Option Plan and the Equity Plan. Provident’s ability to grant additional awards under the Stock Option Plan terminated when shareholders approved the Equity Plan. However, awards outstanding under the Stock Option Plan continue in effect in accordance with their terms.
The Non-Employee Directors’ Severance Plan provides that if a director’s service is terminated following a “change in control” (as defined in the plan) of Provident or Provident Bank, the director will be entitled to receive a payment equal to five times the director’s annual retainer.
Independent Directors
Provident’s board of directors is comprised of 18 directors. The board of directors has determined that the following directors are independent directors under the corporate listing standards of the Nasdaq Stock Market: Messrs. Bilal, Bozzuto, Coe, Cole, Crowley, Dunn, Joseph, Logan, Martin, Mazza, Meier, Riggs, Wilson and Ms. Lucas and Ms. Riggs.
Stock Ownership
The following table provides information as of April 3, 2006, with respect to persons known to Provident to be the beneficial owners of more than 5% of Provident’s outstanding common stock. A person may be considered to beneficially own any shares of common stock over which he or she has, directly or indirectly, sole or shared voting or investing power.
| | | | | | |
Name and Address | | Number of Shares Owned | | | Percent of Common Stock Outstanding | |
Barclays Global Investors, NA. | | 2,931,400 | (1) | | 8.90 | % |
Barclays Global Fund Advisors Barclays Capital Investments 45 Fremont St., 17th Floor San Francisco, California 94105 | | | | | | |
(1) | Based on information filed in Schedule 13G with the U.S. Securities and Exchange Commission on January 26, 2006, and includes shares held by each of Barclays Global Investors, N.A., Barclays Global Fund Advisors and Barclays Capital Inc. The shares reported are reported to be held by the company in trust accounts for the economic benefit of the beneficiaries of those accounts. Barclays Global Investors, NA., Barclays Global Fund Advisors and Barclays Capital Inc. filed a joint Schedule 13G to report such beneficial holdings together with the following entities, each of which reported that it did not individually beneficially own any shares of Provident common stock: Barclays Global Investors, Ltd, Barclays Life Assurance Company Limited, Barclays Bank PLC, Barclays Capital Securities Limited, Barclays Private Bank Limited, Bronco (Barclays Cayman) Limited, Palomino Limited, HYMF Limited, Barclays Private Bank & Trust (Isle of Man) Limited, Barclays Private Bank and Trust (Jersey) Limited, Barclays Bank Trust Company Limited, Barclays Bank (Sussie) SA and Barclays Trust and Banking Company (Japan) Limited. |
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The following table provides information as of April 3, 2006 about the shares of common stock of Provident that may be considered to be beneficially owned by each director or nominee for director of Provident, by those officers of Provident named in the Summary Compensation Table on page 15, and by all directors, nominees for director and executive officers of Provident as a group. Unless otherwise indicated, each of the named individuals has sole voting power and sole investment power with respect to the shares shown.
| | | | | | | | |
Name | | Number of Shares Owned (excluding options) | | | Number of Shares That May Be Acquired Within 60 Days by Exercising Options | | Percent of Common Stock Outstanding(1) | |
Directors | | | | | | | | |
Melvin A. Bilal | | 1,466 | | | 11,513 | | * | |
Thomas S. Bozzuto | | 6,958 | | | 11,455 | | * | |
Kevin G. Byrnes | | 9,874 | (2) | | 96,000 | | * | |
Ward B. Coe, III | | 9,450 | (3) | | 12,213 | | * | |
Charles W. Cole, Jr. | | 20,289 | | | — | | * | |
William J. Crowley, Jr. | | 7,009 | (4) | | 7,000 | | * | |
Pierce B. Dunn | | 27,074 | (5) | | 12,213 | | * | |
Enos K. Fry | | 14,091 | (6) | | 86,293 | | * | |
Gary N. Geisel | | 33,854 | (7) | | 194,751 | | * | |
Mark K. Joseph | | 23,132 | | | 17,575 | | * | |
Bryan J. Logan | | 1,326 | | | 7,000 | | * | |
Barbara B. Lucas | | 19,144 | | | 4,863 | | * | |
Peter M. Martin | | 116,000 | | | 37,000 | | * | |
Pamela J. Mazza | | 714 | | | 7,000 | | * | |
Frederick W. Meier, Jr. | | 11,992 | | | — | | * | |
Francis G. Riggs | | 87,746 | (8) | | 4,863 | | * | |
Sheila K. Riggs | | 53,970 | (9) | | 17,575 | | * | |
Donald E. Wilson | | 1,126 | | | 7,000 | | * | |
Named Executive Officers who are not also Directors | | | | | | | | |
John J. King | | 14,496 | (10) | | 79,199 | | * | |
Robert H. Newton, Jr. | | 7,259 | | | 40,100 | | * | |
Dennis A. Starliper | | 40,065 | (11) | | 23,829 | | * | |
| | | |
All directors and executive officers as a group (26 persons) | | 565,722 | | | 920,441 | | 4.38 | % |
* | Indicates ownership of less than 1.0%. |
(1) | Percentages with respect to each person or group of persons have been calculated on the basis of 33,032,573 shares of Provident’s common stock outstanding as of April 3, 2006, plus the number of shares of Provident’s common stock which such person or group of persons has the right to acquire within 60 days after April 3, 2006 by the exercise of stock options. |
(2) | Includes 2,035 shares held in 401(k) plan. |
(3) | Includes 700 shares held as trustee for mother’s trust. |
(4) | Includes 5,500 shares held by spouse. |
(5) | Includes 135 shares held by spouse; 1,999 shares held as custodian; and 6,862 shares held as trustee. |
(6) | Includes 8,824 shares held in 401(k) plan, 35 shares held by IRA and 1,199 shares held by spouse. |
(7) | Includes 7,232 shares held in 401(k) plan. |
(8) | Includes 13,269 shares held as custodian. |
(9) | Includes 2,424 shares held as custodian. |
(10) | Includes 11,810 shares held in 401(k) plan. |
(11) | Includes 34,839 shares held in 401(k) plan. |
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Proposal 1 - Election of Directors
Provident’s board of directors consists of 18 directors, of which 15 are independent directors under the current listing standards of the Nasdaq Stock Market. The board of directors is divided into three classes with three-year staggered terms, with approximately one-third of the directors elected each year. The nominees for election are Kevin G. Byrnes, Pierce B. Dunn, Mark K. Joseph, Peter M. Martin, Pamela J. Mazza, Sheila K. Riggs and Donald E. Wilson. With the exception of Ms. Mazza, as described below, the nominees will be elected at the annual meeting to serve for a three-year term or until their respective successors have been elected and qualified.
Under Provident’s Bylaws, a director is permitted to serve until the date of the annual meeting of shareholders following the date on which the director reaches 70 years of age. Notwithstanding that they have been elected for three-year terms or until their respective successors have been elected and qualified, as a result of the mandatory retirement provision in Provident’s Bylaws, Dr. Wilson and Mr. Martin will be required to retire upon the date of the 2007 and 2008 annual meeting of shareholders, respectively, unless the board of directors determines otherwise. Also, in accordance with the mandatory retirement provision of Provident’s Bylaws, Charles W. Cole, Jr. will retire from the board of directors effective as of the 2006 annual meeting date.
Additionally, the board of directors has nominated Pamela J. Mazza for election to a two-year term or until her successor has been elected and qualified. Ms. Mazza was recommended to the Corporate Governance Committee by a non-employee director. The Corporate Governance Committee then recommended Ms. Mazza’s nomination to the full board of directors.
If any nominee is unable to serve or declines to serve for any reason, it is intended that proxies will be voted for the election of the balance of those nominees named and for such other persons as may be designated by the present board of directors. The board of directors has no reason to believe that any of the persons named will be unable or unwilling to serve. No person being nominated as a director is being proposed for election pursuant to any agreement or understanding between any such person and Provident.
The board of directors recommends a vote “FOR” the election of Ms. Mazza, Ms. Riggs, Messrs. Byrnes, Dunn, Joseph, Martin and Wilson.
Information with Respect to Nominees, Continuing Directors and Executive Officers
Information regarding executive officers, the nominees for election at the annual meeting, as well as information regarding the continuing directors whose terms expire in 2007 and 2008, is provided below. Unless otherwise stated, each individual has held his or her current occupation for the last five years. The age indicated in each individual’s biography is as of December 31, 2005. The indicated period for service as a director includes service as a director of Provident Bank. Executive officers are elected annually by the Board of Directors.
Nominees for Election of Directors
Kevin G. Byrneshas been President and Chief Operating Officer of Provident and Provident Bank since April 2003. Before becoming President and Chief Operating Officer, Mr. Byrnes served as Senior Executive Vice President of Provident since 2002. Previously, Mr. Byrnes was Regional Executive in charge of the upstate operations of Chase Manhattan Bank in Rochester, New York. Age 58. Director since 2002.
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Pierce B. Dunn is Chairman of the Board of MIRCON, Inc., an environmental and engineering company. Mr. Dunn serves as Chair of the Audit Committee. Age 55. Director since 1987.
Mark K. Josephis Chairman of the Board of Municipal Mortgage and Equity, LLC (Muni Mae) (NYSE: MMN), a real estate finance company. Mr. Joseph is also the Founding Chairman of The Shelter Group, a real estate development and property management company. Age 67. Director since 1993.
Peter M. Martin served as Chairman of the Board and Chief Executive Officer of Provident and Provident Bank from 1998 until his retirement in April 2003. Mr. Martin also served as President of Provident and Provident Bank from 1990 until January 2001. Age 68. Director since 1990.
Pamela J. Mazzais a partner in the law firm of Piliero, Mazza & Pargament, PLLC. Age 48. Director since 2005.
Sheila K. Riggs is the Chairperson of the Maryland Health and Higher Educational Facilities Authority, which issues bonds to finance health care and higher education facilities. Age 62. Director since 1982.
Donald E. Wilson is Vice President for Medical Affairs of the University of Maryland and Dean of the School of Medicine. Dr. Wilson serves as the Chair of the Corporate Governance Committee. Age 69. Director since 2002.
Directors Continuing in Office
The following directors have terms ending in 2007:
Melvin A. Bilalis an attorney engaged in the private practice of law. Formerly, he served as President of Bilal Consulting. Age 63. Director since 1992.
Ward B. Coe, IIIis a partner in the law firm of Whiteford, Taylor & Preston, LLP. Age 60. Director since 1997.
Frederick W. Meier, Jr. is President of Lord Baltimore Capital Corp., formerly ATAPCO Capital Management Group. Age 62. Director since 1997.
Gary N. Geisel has been Chairman of the Board and Chief Executive Officer of Provident and Provident Bank since April 2003. Before becoming Chairman and Chief Executive Officer, Mr. Geisel was President and Chief Operating Officer of Provident and Provident Bank from January 2001 until April 2003. Age 57. Director since 2001.
William J. Crowley, Jr. was managing partner of the Baltimore office of Arthur Andersen LLP from 1995 to 2002 and general partner from 1980 to 2002. Mr. Crowley serves on the Boards of Directors of Foundation Coal Holdings, Inc. and BioVeris Corporation and is the Chair of the Audit Committee for each company. Mr. Crowley has been designated as an audit committee financial expert. Age 60. Director since 2003.
Bryan J. Logan is Chairman of Earth Data International, a group of companies which specializes in the acquisition, development, analysis and application of spatial data and GIS services for engineering, environmental and land management clients worldwide. Age 57. Director since January 2004.
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The following directors have terms ending in 2008:
Thomas S. Bozzuto is Chief Executive Officer of The Bozzuto Group, a full-service residential development company located in Greenbelt, Maryland. Age 59. Director since 1998.
Barbara B. Lucasis Senior Vice President and Corporate Secretary of The Black & Decker Corporation. Ms. Lucas serves as Chair of the Compensation Committee. Age 60. Director since 1996.
Francis G. Riggs is Executive Vice President and a director of Riggs, Counselman, Michaels & Downes, Inc., an insurance brokerage company. Age 68. Director since 1972.
Enos K. Fry is Group Manager, Washington Metro Area, of Provident Bank. Age 62. Director since 1997.
Executive Officers Who Are Not Also Directors
Robert L. Davis is General Counsel of Provident and Provident Bank. Age 52.
R. Wayne Hall is Executive Vice President, Risk Management, of Provident Bank. Age 55.
Russell G. Johnson is Executive Vice President, Operations, of Provident Bank. Age 58.
John J. King is Executive Vice President, Consumer Banking, of Provident Bank. Age 54.
Robert H. Newton, Jr. is Executive Vice President, Commercial Banking, of Provident Bank. Age 54.
H. Les Patrick is Executive Vice President, Credit Administration, of Provident Bank. Age 49.
Dennis A. Starliper is Executive Vice President and Chief Financial Officer of Provident and Provident Bank. Age 59.
Jeanne M. Uphouse is Executive Vice President, Organizational Support, of Provident Bank. Age 45.
Proposal 2 - Ratification of Appointment of the Independent Registered Public Accounting Firm
Provident’s independent registered public accounting firm for the fiscal year ended December 31, 2005 was KPMG LLP. Provident’s Audit Committee reappointed KPMG LLP to continue as the independent registered public accounting firm for Provident for the fiscal year ending December 31, 2006, subject to ratification of such appointment by shareholders. If shareholders do not ratify the appointment of KPMG LLP as the independent registered public accounting firm, the board of directors may consider another independent registered public accounting firm.
Representatives of KPMG LLP will be present at the annual meeting. They will be given the opportunity to make a statement if they desire to do so and will be available to respond to appropriate questions from shareholders present at the annual meeting.
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The board of directors recommends that you vote “FOR” ratification of the appointment of KPMG LLP as the independent registered public accounting firm of Provident.
Audit and Non-Audit Fees
The following table sets forth the fees billed to Provident for the fiscal years ending December 31, 2005 and 2004 by KPMG LLP:
| | | | | | |
| | 2005 | | 2004 |
Audit Fees | | $ | 1,281,000 | | $ | 1,489,950 |
Audit Related Fees (1) | | | 53,000 | | | 64,900 |
Tax Fees (2) | | | 77,500 | | | 35,649 |
All Other Fees | | | — | | | — |
(1) | Includes assurance and related services that are reasonably related to the performance of the audit or review of the financial statements and are not reported as “Audit Fees.” |
(2) | Consists of tax filing and tax related compliance and other advisory services. |
Approval of Services by the Independent Registered Public Accounting Firm
The Audit Committee has adopted a policy for approval of audit and permitted non-audit services by the Company’s independent registered public accounting firm. The Audit Committee will consider annually and approve the provision of audit services by its independent registered public accounting firm and consider and, if appropriate, approve the provision of certain defined audit and non-audit services. The Audit Committee will also consider specific engagements on a case-by-case basis and approve them, if appropriate.
Any proposed specific engagement may be presented to the Audit Committee for consideration at its next regular meeting or, if earlier consideration is required, to the Audit Committee or one or more of its members. The member or members to whom such authority is delegated shall report any specific approval of services at its next regular meeting. The Audit Committee will regularly review summary reports detailing all services being provided to the Company by its independent registered public accounting firm.
During the year ended December 31, 2005, 100% of the Audit Related Fees, Tax Fees and All Other Fees set forth above were approved by the Audit Committee.
Notwithstanding anything to the contrary set forth in any of the Company’s previous filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate future filings, including this proxy statement, in whole or in part, the following report of the Audit Committee shall not be incorporated by reference into any such filings.
Audit Committee Report
Provident’s management is responsible for Provident’s internal control over financial reporting. The independent registered public accounting firm is responsible for performing an independent audit of Provident’s consolidated financial statements and issuing an opinion on the conformity of those financial statements with U.S. generally accepted accounting principles. The Audit Committee oversees Provident’s internal control over financial reporting on behalf of the board of directors.
In this context, the Audit Committee has met and held discussions with management and the independent registered public accounting firm. Management represented to the Audit Committee that Provident’s consolidated financial statements were prepared in accordance with U.S generally accepted accounting principles, and the Audit Committee has reviewed and discussed the consolidated financial
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statements with management and the independent registered public accounting firm. The Audit Committee discussed with the independent registered public accounting firm matters required to be discussed by Statement on Auditing Standards No. 61 (Communication With Audit Committees), including the quality, not just the acceptability, of the accounting principles, the reasonableness of significant judgments, and the clarity of the disclosures in the financial statements.
In addition, the Audit Committee has received the written disclosures and the letter from the independent registered public accounting firm required by the Independence Standards Board Standard No.1 (Independence Discussions With Audit Committee) and has discussed with the independent registered public accounting firm the firm’s independence from Provident and its management. In concluding that the firm is independent, the Audit Committee considered, among other factors, whether the non-audit services provided by the firm were compatible with its independence.
The Audit Committee discussed with Provident’s independent registered public accounting firm the overall scope and plans for their audit. The Audit Committee meets with the independent registered public accounting firm, with and without management present, to discuss the results of their examination, their evaluation of Provident’s internal control over financial reporting, and the overall quality of Provident’s financial reporting process.
In performing all of these functions, the Audit Committee acts only in an oversight capacity. In its oversight role, the Audit Committee relies on the work and assurances of Provident’s management, which has the primary responsibility for financial statements and reports, and of the independent registered public accounting firm who, in their report, express an opinion on the conformity of Provident’s financial statements to U.S. generally accepted accounting principles. The Audit Committee’s oversight does not provide it with an independent basis to determine that management has maintained appropriate accounting and financial reporting principles or policies, or appropriate internal control over financial reporting designed to assure compliance with accounting standards and applicable laws and regulations. Furthermore, the Audit Committee’s considerations and discussions with management and the independent registered public accounting firm do not assure that Provident’s financial statements are presented in accordance with U.S. generally accepted accounting principles, that the audit of Provident’s financial statements has been carried out in accordance with the standards of the Public Company Accounting Oversight Board (United States) or that Provident’s independent registered public accounting firm is in fact “independent.”
In reliance on the reviews and discussions referred to above, the Audit Committee recommended to the board of directors, and the board has approved, that the audited consolidated financial statements be included in Provident’s Annual Report on Form 10-K for the year ended December 31, 2005 for filing with the Securities and Exchange Commission. The Audit Committee has appointed, subject to shareholder ratification, the selection of Provident’s independent registered public accounting firm for the fiscal year ending December 31, 2006.
The Audit Committee of the Board of Directors of Provident
Pierce B. Dunn (Chair)
Charles W. Cole, Jr.
William J. Crowley, Jr.
Mark K. Joseph
Frederick W. Meier, Jr.
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Executive Compensation
Summary Compensation Table
The following information is furnished for the Chief Executive Officer, the Chief Financial Officer and the next three most highly compensated executive officers of Provident and Provident Bank employed during fiscal year 2005. These persons are sometimes referred to in this proxy statement as the “named executive officers.”
| | | | | | | | | | | | | | | | | | | |
| | Annual Compensation | | Long-Term Compensation Awards | | |
Name and Principal Positions | | Fiscal Year | | Salary ($) | | Bonus ($) | | Other Annual Compensation ($)(1) | | Securities Underlying Options/SARs (#) | | Restricted Stock Awards ($)(2) | | All Other Compensation (3) |
Gary N. Geisel Chairman and Chief Executive Officer of Provident and Provident Bank | | 2005 2004 2003 | | $ | 490,000 450,000 375,000 | | $ | 235,000 112,500 112,500 | | $ | 26,083 26,083 16,422 | | 20,000 40,000 15,000 | | $ | 128,250 — — | | $ | 9,450 9,750 9,000 |
| | | | | | | |
Kevin G. Byrnes President and Chief Operating Officer of Provident and Provident Bank | | 2005 2004 2003 | | $ | 340,000 340,000 320,000 | | $ | 165,000 85,000 96,000 | | $ | 26,083 26,083 18,092 | | 16,000 30,000 50,000 | | $ | 87,759 — — | | $ | 9,450 9,750 7,239 |
| | | | | | | |
Dennis A. Starliper Chief Financial Officer and Executive Vice President of Provident and Provident Bank | | 2005 2004 2003 | | $ | 264,000 264,000 260,178 | | $ | 45,000 47,000 85,000 | | $ | 21,963 21,963 13,152 | | 11,000 15,000 15,000 | | $ | 33,750 — — | | $ | 9,450 8,357 7,214 |
| | | | | | | |
John J. King Executive Vice President of Provident Bank | | 2005 2004 2003 | | $ | 250,000 228,700 209,790 | | $ | 39,000 35,000 55,000 | | $ | 21,963 21,963 12,817 | | 5,000 12,000 15,000 | | $ | 33,750 — — | | $ | 9,450 9,225 9,000 |
| | | | | | | |
Robert H. Newton, Jr. Executive Vice President of Provident Bank | | 2005 2004 2003 | | $ | 234,400 234,400 230,880 | | $ | 40,000 50,000 70,000 | | $ | 21,963 21,963 15,030 | | 11,000 15,000 15,000 | | $ | 33,750 — — | | $ | 9,450 9,225 9,000 |
(1) | Includes the aggregate amount of perquisites and other benefits, including an automobile allowance and executive medical reimbursement for each named executive officer. |
(2) | Includes 3,800, 2,600, 1,000, 1,000, and 1,000 shares of restricted stock granted to Messrs. Geisel, Byrnes, Starliper, King and Newton, respectively, under the Equity Plan. The dollar amounts set forth in the table represent the market value of the shares on the date of grant. The restricted stock awards vest in four equal annual installments commencing on February 16, 2006, the first anniversary of the granting of the awards. Dividends, if any, will be paid on the restricted stock. The number and value of all unvested shares of restricted stock awarded under the Equity Plan that are allocated to each named executive officer as of December 31, 2005, is as follows, based on $33.77, the closing price of the Company’s stock on December 30, 2005: |
| | | | | |
| | Number of Unvested Shares | | Value of Unvested Shares |
Mr. Geisel | | 3,800 | | $ | 128,326 |
Mr. Byrnes | | 2,600 | | | 87,802 |
Mr. Starliper | | 1,000 | | | 33,770 |
Mr. King | | 1,000 | | | 33,770 |
Mr. Newton | | 1,000 | | | 33,770 |
(footnotes continued on next page)
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(3) | The amounts shown for Messrs. Geisel, Byrnes, Starliper, King and Newton were employer-provided contributions under the Bank’s 401(k) plan. |
Change in Control Agreements. Provident has entered into change in control agreements with Messrs. Geisel, Byrnes, Starliper, King and Newton. Each agreement is extended on a daily basis unless written notice of non-renewal is given by the board of directors. The agreements provide that if involuntary termination or, under certain circumstances, voluntary termination, follows a change in control of Provident, the executive officer is entitled to receive a severance payment equal to three times his average annual compensation for the five most recent taxable years preceding termination. Provident also would continue to pay for life, health and disability coverage for 36 months following termination.
Stock Option Grants
The following table lists all grants of options under the Equity Plan to the named executive officers for fiscal year 2005 and contains certain information about the potential value of those options based upon certain assumptions as to the appreciation of Provident’s stock over the life of the option.
Options Grants in Last Fiscal Year
| | | | | | | | | | | | | | | | |
Name | | Number of Securities Underlying Options Granted | | % of Total Options Granted to Employees in Fiscal Year | | | Exercise or Base Price Per Share | | Expiration Date | | Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Options(1) |
| | | | | | | | | | | 5% | | 10% |
Gary N. Geisel | | 20,000 | | 4.2 | % | | $ | 33.66 | | 2/16/2013 | | $ | 424,116 | | $ | 1,070,388 |
Kevin G. Byrnes | | 16,000 | | 3.3 | | | | 33.66 | | 2/16/2013 | | | 339,293 | | | 856,310 |
Dennis A. Starliper | | 11,000 | | 2.3 | | | | 33.66 | | 2/16/2013 | | | 233,264 | | | 588,713 |
John J. King | | 5,000 | | 1.0 | | | | 33.66 | | 2/16/2013 | | | 106,029 | | | 267,597 |
Robert H. Newton, Jr. | | 11,000 | | 2.3 | | | | 33.66 | | 2/16/2013 | | | 233,264 | | | 588,713 |
(1) | The dollar gains under these columns result from calculations required by the Securities and Exchange Commission’s rules and are not intended to forecast future price appreciation of the common stock. It is important to note that options have value only if the stock price increases above the exercise price shown in the table during the effective option period. In order for the executive to realize the potential values set forth in the 5% and 10% columns in the table, the price per share of Provident’s common stock as of the expiration date of the options for Messrs. Byrnes, Geisel, Starliper, King and Newton would be approximately $54.87 per share and $87.18 per share, respectively. |
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Aggregated Option Exercises in Last Fiscal Year and Option Value at Fiscal Year End
The following table provides information for the named executive officers regarding the exercise of options during the year ended December 31, 2005 and unexercised stock options as of December 31, 2005.
| | | | | | | | | | | | | | | |
| | | | | | Number of Securities Underlying Unexercised Options at Fiscal Year End (#) | | Value of Unexercised In-the-Money Options at Fiscal Year End ($)(1) |
Name | | Shares Acquired on Exercise(#) | | Value Realized($) | | Exercisable | | Unexercisable | | Exercisable | | Unexercisable |
Gary N. Geisel | | 8,467 | | $ | 56,898 | | 194,751 | | — | | $ | 1,741,107 | | $ | — |
Kevin G. Byrnes | | — | | | — | | 96,000 | | — | | | 564,100 | | | — |
Dennis A. Starliper | | — | | | — | | 21,079 | | — | | | 59,785 | | | — |
John J. King | | — | | | — | | 79,199 | | — | | | 791,450 | | | — |
Robert H. Newton, Jr. | | — | | | — | | 37,350 | | — | | | 322,857 | | | — |
(1) | The closing price of the common stock on December 30, 2005 was $33.77. |
Pension Plans
The following table sets forth the estimated annual pension benefits payable to a participant at normal retirement age (age 65) under the Provident Bank of Maryland Pension Plan, based on both the remuneration that is covered under this plan and years of service with Provident and its subsidiaries.
| | | | | | | | | | | | | | | | |
| | Years of Service |
Remuneration | | 15 | | 20 | | 25 | | 30 | | 35 |
$ | 125,000 | | $ | 26,250 | | $ | 35,000 | | $ | 43,750 | | $ | 43,750 | | $ | 43,750 |
| 150,000 | | | 31,500 | | | 42,000 | | | 52,500 | | | 52,500 | | | 52,500 |
| 175,000 | | | 36,750 | | | 49,000 | | | 61,250 | | | 61,250 | | | 61,250 |
| 200,000 | | | 42,000 | | | 56,000 | | | 70,000 | | | 70,000 | | | 70,000 |
| 225,000 | | | 47,250 | | | 63,000 | | | 78,750 | | | 78,750 | | | 78,750 |
| 250,000 | | | 52,500 | | | 70,000 | | | 87,500 | | | 87,500 | | | 87,500 |
| 275,000 | | | 57,750 | | | 77,000 | | | 96,250 | | | 96,250 | | | 96,250 |
| 300,000 | | | 63,000 | | | 84,000 | | | 105,000 | | | 105,000 | | | 105,000 |
| 325,000 | | | 68,250 | | | 91,000 | | | 113,750 | | | 113,750 | | | 113,750 |
| 350,000 | | | 73,500 | | | 98,000 | | | 122,500 | | | 122,500 | | | 122,500 |
| 375,000 | | | 78,750 | | | 105,000 | | | 131,250 | | | 131,250 | | | 131,250 |
| 400,000 | | | 84,000 | | | 112,000 | | | 140,000 | | | 140,000 | | | 140,000 |
| 425,000 | | | 89,250 | | | 119,000 | | | 148,750 | | | 148,750 | | | 148,750 |
| 450,000 | | | 94,500 | | | 126,000 | | | 157,500 | | | 157,500 | | | 157,500 |
This table reflects the annual benefits payable at the executive officer’s 65th birthday in the form of an annuity for the executive officer’s life with a 15-year guarantee in favor of the executive officer’s spouse. Under this form, should the executive officer die within 15 years after the benefits start, the executive’s surviving spouse, if any, will continue to receive the same pension benefits until the end of that 15-year period. The table also reflects the maximum benefits payable under the Provident Bank of Maryland Pension Plan, a tax-qualified, funded plan and certain supplemental retirement income agreements providing 50% of the excess (unfunded benefits). The benefits reflected in the table are offset or reduced by 100% of the executive officer’s estimated primary Social Security benefit.
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The following table sets forth the respective years of service credited for Pension Plan purposes as of December 31, 2005, and the estimated years of service at the respective normal retirement dates for the named executive officers.
| | | | |
Name | | Years of Service at 12/31/05 | | Years of Service at Normal Retirement |
Gary N. Geisel | | 8.2 | | 17.6 |
Kevin G. Byrnes | | 3.1 | | 10.1 |
Dennis A. Starliper | | 20.5 | | 27.5 |
John J. King | | 14.2 | | 25.2 |
Robert H. Newton, Jr. | | 5.7 | | 16.7 |
Provident also has supplemental retirement income agreements with Messrs. Geisel, Byrnes and Starliper. Mr. Geisel’s agreement will pay 70% of his final pay, reduced by Social Security, the age-65 benefit accrued under the Bank’s Pension Plan, and then proportionately reduced for each year his retirement precedes age 60. Mr. Byrnes’ agreement will pay 50% of his final pay until he has completed 5 years of service with the Bank, at which time the benefit increases to 70% of his final pay, reduced by Social Security, the age-65 benefit accrued under the Bank’s Pension Plan, and then proportionately reduced for each year his retirement precedes age 65. Mr. Starliper’s agreement will pay 60% of his final pay, reduced by Social Security, the age-65 benefit accrued under the Bank’s Pension Plan, and then proportionately reduced for each year his retirement precedes age 65.
The Report of the Compensation Committee and the stock performance graph shall not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement unto any filing under the Securities Act or the Exchange Act, except to the extent that the Company specifically incorporates this information by reference, and shall not otherwise be deemed filed under such Acts.
Compensation Committee Report
Compensation Philosophy.In addition to the “Executive Officer Compensation Policies and Objectives” set forth below, the Company has the following general “compensation philosophy” for all employees of the Company, which philosophy is employed by the Compensation Committee in the performance of its duties:
| • | | The Company believes that compensation is an integral component of its overall business and human resource strategies. The Company is committed to attracting, retaining and developing a talented, diverse workforce in a manner that provides incentives to create shareholder value, execute the Company’s business strategies and achieve the Company’s business objectives. The Company’s compensation plans also attempt to promote an alignment of the interests of the Company’s employees and shareholders by tying a portion of compensation to the Company’s financial results and overall performance. |
| • | | The Company’s compensation plans are designed to be competitive within the banking industry and recognize and reward individual and group contributions to the Company. While the Compensation Committee does not necessarily attempt to achieve compensations levels within a specific range as compared to its industry peers, peer level comparison is one factor considered by the Compensation Committee in determining the expected total value of compensation paid to the Company’s executive officers. |
| • | | In order to reward financial performance over time, the Company’s compensation programs generally consist of: base compensation, short-term incentives (such as cash |
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| bonuses) and long-term stock-based incentives (such as stock options and/or restricted stock awards), which may be subject to performance-based and/or time-based vesting requirements. Short-term incentives reward performance for periods of time covering one year or less. Long-term incentives reward performance for periods of time greater than one year. |
Committee Report on Executive Compensation. Recommendations regarding all of the components of the compensation of Provident’s Chairman and Chief Executive Officer are made by the board of directors’ four-member Compensation Committee to, and are approved by, the board of directors. The board of directors did not reject or modify in any material way any of the recommendations of the Compensation Committee during fiscal year 2005. Each member of the Compensation Committee is a non-employee director and independent under the corporate governance listing standards of the Nasdaq Stock Market. The following report has been prepared by the Compensation Committee and addresses the compensation policies of Provident for 2005 as they affected Provident’s named executive officers.
Executive Officer Compensation Policies and Objectives. The policies and objectives of the Compensation Committee are designed to assist Provident and its subsidiaries in attracting and retaining qualified executives, to recognize individual contributions toward the achievement of short and long-term performance goals and to align closely the financial interests of the executive management of Provident and its subsidiaries with those of Provident’s shareholders. In furtherance of these objectives, Provident maintains a compensation program for executive officers that consists of both cash and equity-based compensation. The Compensation Committee retains independent compensation consultants to work with it on executive compensation matters. The Compensation Committee also uses and relies upon competitive data regarding executive compensation levels and practices.
Salary levels for all employees, including executive officers, are set so as to reflect the duties and levels of responsibilities inherent in the specific position and to reflect competitive conditions in the banking business in Provident’s market area. Comparative salaries paid by other financial institutions are considered in establishing the salary for a given position. Compensation strategies and initiatives for all employees, including the executive officers, are reviewed annually by the Compensation Committee, taking into account the competitive level of pay as reflected in the surveys consulted.
Executive Compensation Programs and Relationship to Performance. The annual cash compensation of Provident’s named executive officers consists of a base salary and an annual incentive bonus. In the case of Messrs. Geisel and Byrnes, this annual incentive bonus is determined under the terms of the Executive Incentive Plan (“EIP”) and, in the case of Messrs. Starliper, King and Newton, the Executive Vice Presidents Incentive Plan (“EVIP”). The terms of the EIP and EIVP are described below. The Compensation Committee establishes, on an annual basis, the base salary of the Chief Executive Officer, generally based upon a review of the performance of the Chief Executive Officer during the prior year and competitive data for that position.
Executive Incentive Plan and Executive Vice Presidents Incentive Plan.Under the EIP and EVIP, an annual incentive bonus may be paid to eligible executives in part based upon the financial performance of Provident and in part based upon the individual performance of the executive. In the case of the EIP, the corporate performance-based goals are dependent upon the achievement of earnings per share (EPS) and return on equity (ROE) targets established by the Compensation Committee, each of which represents 50% of the available corporate performance-based award. For the corporate performance-based portion of an annual incentive bonus award, after-tax EPS and ROE targets for the upcoming year are established: threshold, budget and maximum.
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The Compensation Committee sets or approves a percentage of base salary eligible to be received as annual incentive compensation at each of the threshold, budget and maximum targets. The percentage of base salary eligible to be received by an individual under the EIP ranges from 30% to 90% of the individual’s salary at the end of the fiscal year for which the annual incentive compensation is to be paid. If EPS and ROE reach the threshold, budget or maximum targets, participants will automatically receive 75% of the designated percentage of base salary as corporate performance-based annual incentive compensation. In the event that EPS and ROE are less than the threshold, no corporate performance-based annual incentive compensation is payable. If only after-tax EPS or after-tax ROE reaches its respective threshold, budget or maximum target, then participants will automatically receive 37.5% of the designated percentage of base salary as corporate performance-based annual incentive compensation. The remaining 25% of the annual incentive bonus award is discretionary based on individual performance as compared to established goals, namely: management of Provident with emphasis on development and retention of key personnel; implementation of new initiatives; financial progress in addition to net earnings; and risk management. The EIVP operates in a similar fashion to the EIP; however, the corporate-based performance goal is solely dependent upon the achievement of EPS. The percentage of base salary eligible to be received by an individual under the EVIP ranges from 13% to 42% of the individual’s salary at the end of the fiscal year for which the annual compensation is to be paid. The EVIP contains the same individual-based performance award as the EIP. The Compensation Committee reviews the terms of the EIP and EVIP each year to assure that, in operation, they are furthering the Committee’s compensation policy objectives. Payment of all or any part of the annual incentive compensation earned under the EIP and the EVIP may be deferred.
Equity Incentive Compensation. The executive incentive awards, including stock options and restricted stock awards, paid for 2005 reflect each individual’s level of accomplishment, as based on a written performance review, and the Company’s performance, including earnings per share, asset growth and return on capital.
Other Compensation Plans. The named executive officers participate in Provident’s health and welfare and qualified retirement plans on the same terms as non-executive employees who meet the applicable eligibility criteria, subject to any legal limitations on the amounts that may be contributed or the benefits that may be payable under these plans.
In addition to the qualified retirement plans, Provident also has supplemental retirement income agreements with Messrs. Geisel, Byrnes and Starliper. These supplemental retirement agreements are unfunded, so that amounts payable represent unsecured liabilities of the Bank, subject to the claims of secured creditors. The Bank has purchased one corporate-owned life insurance policy on the life of Mr. Geisel.
Chief Executive Officer Compensation. The compensation of the Chief Executive Officer during fiscal year 2005 consisted of the same elements as for other senior executives, including salary, bonus and equity incentive compensation. The Compensation Committee set Mr. Geisel’s annual base compensation for fiscal year 2005 at $490,000, such base compensation being set in a manner consistent with the base salary guidelines applied to executive officers of Provident as described above. For Mr. Geisel’s 2005 bonus, the Compensation Committee recognized, among other accomplishments, the Bank’s net income, earnings per share, return on assets and return on equity. On February 14, 2006, the Compensation Committee met and determined that the threshold targets set under the EIP for 2005 were met, resulting in a formula and performance-driven pay out of $235,000 to Mr. Geisel. See “Executive Compensation Programs and Relationship to Performance”and“Executive Incentive Plan and Executive Vice Presidents Incentive Plan.”
Compensation of Other Named Executive Officers. Decisions regarding the base salaries of the other named executive officers are communicated to the Compensation Committee by the Chief
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Executive Officer. These decisions are based upon a review of their individual performance during the prior year by the Chief Executive Officer. The Compensation Committee did not reject or modify in any material way any of the decisions of the Chief Executive Officer concerning the base salaries of the other named executive officers for 2005.
The Compensation Committee of the Board of Directors of Provident
Barbara B. Lucas (Chair)
Melvin A. Bilal
Sheila K. Riggs
Francis G. Riggs
Compensation Committee Interlocks and Insider Participation
No executive officer of Provident or Provident Bank serves or has served as a member of the compensation committee of another entity, which has one of its executive officers on the Compensation Committee of Provident or Provident Bank. No executive officer of Provident or Provident Bank serves or has served as a director of another entity, which has one of its executive officers on the Compensation Committee of Provident or Provident Bank.
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Performance Graph
The SEC requires that Provident include in this proxy statement a line-graph comparing cumulative shareholder returns as of December 31 for each of the last five years among the common stock, a broad market index and either a nationally-recognized industry standard or an index of peer companies selected by Provident, assuming in each case both an initial $100 investment and reinvestment of dividends. Consistent with past practice, the board of directors has selected the Nasdaq Market Index as the relevant broad market index because prices for the common stock are quoted on the Nasdaq National Market. Additionally, the board of directors has selected the Hemscott Group Index [formerly known as the Coredata Group Index] as the relevant industry standard because such index consists of financial institutions which are headquartered in the mid-Atlantic region and the board of directors believes that such institutions generally possess assets, liabilities and operations more similar to those of Provident and its subsidiaries than other publicly-available indices.
COMPARE 5-YEAR CUMULATIVE TOTAL RETURN
AMONG PROVIDENT BANKSHARES CORPORATION,
NASDAQ MARKET INDEX AND HEMSCOTT GROUP INDEX
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ASSUMES $100 INVESTED ON JAN. 1, 2001
ASSUMES DIVIDEND REINVESTED
FISCAL YEAR ENDING DEC. 31, 2005
| | | | | | | | | | | | | | | |
| | 2001 | | 2002 | | 2003 | | 2004 | | 2005 |
Provident Bankshares Corporation | | $ | 126.55 | | $ | 124.81 | | $ | 165.49 | | $ | 210.25 | | $ | 201.86 |
Hemscott Group Index | | | 103.12 | | | 98.61 | | | 125.70 | | | 143.35 | | | 144.45 |
NASDAQ Market Index | | | 79.71 | | | 55.60 | | | 83.60 | | | 90.63 | | | 92.62 |
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Other Information Relating to Directors and Executive Officers
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities and Exchange Act of 1934 requires Provident’s executive officers and directors, and persons who own more than 10% of any registered class of Provident’s equity securities, to file reports of ownership and changes in ownership with the SEC. Executive officers, directors and greater than 10% shareholders are required by regulation to furnish Provident with copies of all Section 16(a) reports they file.
Based solely on its review of the copies of the reports it has received and written representations provided to Provident from the individuals required to file the reports, Provident believes that each of Provident’s executive officers and directors has complied with applicable reporting requirements for transactions in Provident’s common stock during the fiscal year ended December 31, 2005, except that: Mr. Byrnes filed one late report, representing two transactions; Mr. Fry filed one late report, representing one transaction; Mr. Geisel filed one late report, representing two transactions; Mr. Martin filed one late report, representing one transaction; Mr. Starliper filed one late report, representing two transactions; and Mr. Dunn filed one late report, representing three transactions.
Transactions With Management
Loans to Officers and Directors. Periodically, Provident Bank may engage in lending transactions with its officers and directors, as well as entities associated with such persons. Such transactions are made in the ordinary course of business and on substantially the same terms, including interest rate and collateral, as those prevailing at the time for comparable transactions with other persons. Loans to such persons do not involve more than the normal risk of collectibility or present other unfavorable features.
Other Transactions. Mr. Coe is a partner in the law firm of Whiteford, Taylor & Preston, LLP, which provided legal services to Provident and Provident Bank during the fiscal year ended December 31, 2005.
Submission of Future Shareholder Proposals and Nominations
Provident must receive proposals that shareholders seek to include in the proxy statement for Provident’s next annual meeting no later than December 11, 2006. If next year’s annual meeting is held on a date more than 30 calendar days from May 17, 2006, a shareholder proposal must be received by a reasonable time before Provident begins to print and mail its proxy solicitation for such annual meeting. Any shareholder proposals will be subject to the requirements of the proxy rules adopted by the SEC.
Provident’s Bylaws provide that in order for a shareholder to make nominations for the election of directors or proposals for business to be brought before the annual meeting, a shareholder must deliver notice of such nominations and/or proposals to the Corporate Secretary not less than 90 days before the date of the annual meeting; provided that if less than 100 days’ notice or prior public disclosure of the date of the annual meeting is given to shareholders, such notice must be delivered not later than the close of the tenth day following the day on which notice of the date of the annual meeting was mailed to shareholders or prior public disclosure of the meeting date was made. A copy of the full text of the Bylaw provisions discussed above may be obtained by writing to the Corporate Secretary at 114 East Lexington Street, Baltimore, Maryland 21202.
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Miscellaneous
Provident’s Annual Report to Shareholders and Annual Report on Form 10-K accompany this proxy statement and have been mailed to persons who were shareholders as of the close of business on April 3, 2006. Any shareholder who has not received a copy of the Annual Report or Annual Report on Form 10-K may obtain a copy by writing to the Corporate Secretary of Provident. The Annual Report and Annual Report on Form 10-K are not to be treated as part of the proxy solicitation material or as having been incorporated in this proxy statement by reference.
If you and others who share your address own your shares in “street name,” your broker or other holder of record may be sending only one annual report and proxy statement to your address. This practice, known as “householding,” is designed to reduce printing and postage costs. However, if a shareholder residing at such an address wishes to receive a separate annual report or proxy statement in the future, he or she should contact the broker or other holder of record. If you own your shares in “street name” and are receiving multiple copies of the annual report and proxy statement, you can request householding by contacting your broker or other holder of record.
Whether or not you plan to attend the annual meeting, please vote by marking, signing, dating and promptly returning the enclosed proxy card in the enclosed envelope or by promptly voting either via the Internet or by telephone.
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By Order of the Board of Directors |
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/s/ Gary N. Geisel |
GARY N. GEISEL |
Chairman of the Board and |
Chief Executive Officer |
Baltimore, Maryland
April 10, 2005
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APPENDIX A
PROVIDENT BANKSHARES CORPORATION
AND PROVIDENT BANK
AUDIT COMMITTEE CHARTER
Purpose of Committee
The purpose of the Audit Committee (the “Committee”) of the Board of Directors (the “Board”) of Provident Bankshares Corporation and Provident Bank (“Provident”) is to:
| 1. | assist Board oversight of (i) the integrity of the Provident’s financial statements, (ii) Provident’s compliance with legal and regulatory requirements, (iii) the independent auditors’ qualifications and independence, and (iv) the performance of the independent auditors and Provident’s internal auditing function; and |
| 2. | prepare a recommended report pursuant to the rules of the SEC for inclusion in Provident’s annual proxy statement. |
Management of Provident is responsible for the preparation, presentation and integrity of Provident’s financial statements. Management and Provident’s internal auditing function are responsible for maintaining and validating appropriate accounting and financial reporting principles and policies and internal controls and procedures that provide for compliance with accounting standards and applicable laws and regulations. The independent auditors are responsible for planning and carrying out, in accordance with Generally Accepted Auditing Standards, an audit of Provident’s annual financial statements, an annual audit of internal control over financial reporting, reviews of Provident’s quarterly financial statements prior to the filing of each quarterly report on Forms 10-Q, 10-K and other procedures. The function of the Committee is to exercise oversight of these processes. In fulfilling their responsibilities hereunder, it is recognized that members of the Committee are not full-time employees of Provident and are not, and do not represent themselves to be, performing the functions of auditors or accountants. As such, it is not the duty or responsibility of the Committee or its members to conduct “field work” or other types of auditing or accounting reviews or procedures or to set auditor independence standards.
The independent auditors for Provident are accountable to the Board and the Committee, as representatives of the stockholders. The Committee is directly responsible for the appointment, compensation and oversight of the work of the independent auditors (including resolving disagreements between management and the independent auditors regarding financial reporting). The Committee has the authority and responsibility to appoint, retain and terminate Provident’s independent auditors. Provident’s independent auditors shall report directly to the Committee.
The independent auditors shall submit to the Committee annually a formal written statement (the “Auditors’ Statement”) describing: the auditors’ internal quality-control procedures; any material issues raised by the most recent internal quality-control review of the auditors, or by any inquiry or investigation by governmental or professional
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authorities, within the preceding five years, respecting one or more independent audits carried out by the auditors, and any steps taken to deal with any such issues; and all relationships between the independent auditors and Provident.
The independent auditors shall submit to the Committee annually a formal written statement of the fees billed in each of the last two fiscal years for each of the following categories of services rendered by the independent auditors: (i) the audit of Provident’s annual financial statements and the reviews of the financial statements included in Provident’s Quarterly Reports on Form 10-Q or services that are normally provided by the independent auditors in connection with statutory and regulatory filings or engagements; (ii) assurance and related services, not included in clause (i) that are reasonably related to the performance of the audit or review of Provident’s financial statements, in the aggregate and by each service; (iii) tax compliance, tax advice and tax planning services, in the aggregate and by each service; and (iv) all other products and services rendered by the independent auditors, in the aggregate and by each service.
Committee Membership
The Committee shall be comprised of at least three directors, each of whom is (i) “independent” under the rules of the Nasdaq Stock Market and the Sarbanes-Oxley Act of 2002 (the “2002 Act”), (ii) does not accept any consulting, advisory or other compensatory fee from Provident other than in his or her capacity as a member of the Board or any committee of the Board, (iii) is not an “affiliate” of Provident, and (iv) does not own or control 20% or more of the Provident’s voting securities, or such lower measurement as may be established by the SEC. All members of the Committee must be able to read and understand fundamental financial statements, including a company’s balance sheet, income statement, and cash flow statement, and the Committee shall have at least one member who has past employment experience in finance or accounting, requisite professional certification in accounting, or other comparable experience or background which results in the member’s financial sophistication. The Board shall also determine whether at least one member of the Committee is an “audit committee financial expert,” as defined by the SEC.
No member of the Committee may receive, directly or indirectly, any consulting, advisory, or other compensatory fee from Provident other than (i) director’s fees, which may be received in cash, stock options or other in-kind consideration ordinarily available to directors; (ii) a pension or other deferred compensation for prior service that is not contingent on future service; and (iii) any other regular benefits that other directors receive.
Members of the Committee shall be appointed by the Board based on nominations by the Provident’s Corporate Governance Committee and shall serve at the pleasure of the Board and for such term or terms as the Board may determine.
Committee Structure and Operations
The Board shall designate one member of the Committee as its chairperson. The Committee shall meet once every fiscal quarter, or more frequently if circumstances
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dictate, to discuss with management the annual audited financial statements and quarterly financial statements, as applicable. The Committee shall meet separately with management, Provident’s internal auditing function and the independent auditors to discuss any matters that the Committee or any of these persons or firms believes should be discussed privately. The Committee may request any officer or employee of Provident or Provident’s outside counsel or independent auditors to attend a meeting of the Committee or to meet with any members of, or consultants to, the Committee. The Committee shall meet in executive session at least twice a year, and more frequently as necessary or appropriate, at regularly scheduled times and places determined by the Committee chairperson. The Committee may meet in person or telephonically and may also take action by unanimous written consent when deemed necessary or desirable.
Committee Duties and Responsibilities
The following are the duties and responsibilities of the Committee:
| 1. | with respect to the independent auditors, |
| (i) | to appoint, retain and terminate the independent auditors, including sole authority to approve all audit engagement fees and terms; |
| (ii) | to pre-approve, or to adopt appropriate procedures to pre-approve, all audit and non-audit services to be provided by the independent auditors, and to consider whether the independent auditors’ provision of non-audit services to Provident is compatible with maintaining their independence; |
| (iii) | to ensure that the independent auditors prepare and deliver annually an Independence Letter (it being understood that the independent auditors are responsible for the accuracy and completeness of this Letter), and to discuss with the independent auditors any relationships or services disclosed in this Letter that may impact the quality of audit services or their objectivity and independence; |
| (iv) | to obtain from the independent auditors in connection with any audit, prior to the filing of Provident’s audit report with the SEC, a report relating to Provident’s annual audited financial statements describing all critical accounting policies and practices used, all alternative treatments of financial information within generally accepted accounting principles for policies and practices related to material items that have been discussed with management, ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent auditors, and any material written communications between the independent auditors and management, such as any management letter or schedule of unadjusted differences; |
| (v) | to review and evaluate the qualifications, performance and independence of the lead partner of the independent auditors; |
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| (vi) | to discuss with management the timing and process for implementing the rotation of the lead audit partner, the concurring partner and any other active audit engagement team partner and consider whether there should be a regular rotation of the audit firm itself; |
| (vii) | to take into account the opinions of management and Provident’s internal auditing function in assessing the independent auditors’ qualifications, performance and independence; and |
| (viii) | to instruct the independent auditors that they are ultimately accountable to the Board and the Committee, as representatives of the stockholders. |
| 2. | with respect to Provident’s internal auditing function, |
| (i) | to review the appointment and replacement of the internal auditing function; |
| (ii) | to advise the internal auditing function that it is expected to provide to the Committee summaries of and, as appropriate, the significant reports to management prepared by the internal auditing function and management’s responses thereto; and |
| (iii) | to consider the responsibilities, budget and staffing of the internal auditing function. |
| 3. | with respect to financial reporting principles and policies and internal audit controls and procedures, |
| (i) | to advise management, the internal auditing function and the independent auditors that they are expected to provide to the Committee a timely analysis of significant financial reporting issues and practices; |
| (ii) | to consider any reports or communications (and management’s and/or the internal auditing function’s responses thereto) submitted to the Committee by the independent auditors, including reports and communications related to: |
| • | | deficiencies noted during the audit in the design or operation of internal controls; |
| • | | consideration of fraud in a financial statement audit; |
| • | | detection of illegal acts; |
| • | | the independent auditors’ responsibility under generally accepted auditing standards; |
| • | | any restriction on audit scope; |
| • | | significant accounting policies; |
| • | | significant issues discussed with the national office respecting auditing or accounting issues presented by the engagement; |
| • | | management judgments and accounting estimates; |
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| • | | any accounting adjustments arising from the audit that were noted or proposed by the auditors but were passed (as immaterial or otherwise); |
| • | | the responsibility of the independent auditors for other information in documents containing audited financial statements; |
| • | | disagreements with management; |
| • | | consultation by management with other accountants; |
| • | | major issues discussed with management prior to retention of the independent auditors; |
| • | | difficulties encountered with management in performing the audit; |
| • | | the independent auditors’ judgments about the quality of Provident’s accounting principles; |
| • | | reviews of interim financial information conducted by the independent auditors. |
| (iii) | to meet with management, the independent auditors and the internal auditing function: |
| • | | to discuss the scope of the annual audit; |
| • | | to discuss the annual audited financial statements and quarterly financial statements, including Provident’s disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations;” |
| • | | to discuss any significant matters arising from any audit, including any audit problems or difficulties, whether raised by management, the internal auditing function or the independent auditors, relating to Provident’s financial statements; |
| • | | to discuss any difficulties the independent auditors encountered in the course of the audit, including any restrictions on their activities or access to requested information and any significant disagreements with management; |
| • | | to discuss any management or internal control letter issued, or proposed to be issued, by the independent auditors; |
| • | | to review the form of opinion the independent auditors propose to render to the Board and stockholders; and |
| • | | to discuss, as appropriate: (a) any major issues regarding accounting principles and financial statement presentations, including any significant changes in Provident’s selection or application of accounting principles, and major issues as to the adequacy of Provident’s internal controls and any special audit |
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| steps adopted in light of material control deficiencies; (b) analyses prepared by management and/or the independent auditors setting forth significant financial reporting issues and judgments made in connection with the preparation of the financial statements, including analyses of the effects of alternative Generally Accepted Accounting Principles on the financial statements; and (c) the effect of regulatory and accounting initiatives, as well as off-balance sheet structures, on the financial statements of Provident; |
| (iv) | to inquire as to the existence of any significant deficiencies in the design or operation of internal controls that could adversely affect Provident’s ability to record, process, summarize and report financial data, any material weaknesses in internal controls, and any fraud, whether or not material, that involves management or other employees who have a significant role in Provident’s internal controls; |
| (v) | to discuss guidelines and policies governing the process by which senior management of Provident and the relevant departments assess and manage Provident’s exposure to risk, and to discuss the major financial risk exposures and the steps management has taken to monitor and control such exposures; |
| (vi) | to obtain from the independent auditors assurance that the audit was conducted in a manner consistent with Section 10A of the Securities Exchange Act of 1934, as amended, which sets forth certain procedures to be followed in any audit of financial statements required under the Securities Exchange Act of 1934; |
| (vii) | to discuss with the Provident’s General Counsel any significant legal, compliance or regulatory matters that may have a material effect on the financial statements or Provident’s business, financial statements or compliance policies, including material notices to or inquiries received from governmental agencies; |
| (viii) | to establish procedures for the receipt, retention and treatment of complaints received by Provident regarding accounting, internal accounting controls or auditing matters, and for the confidential, anonymous submission by Provident employees of concerns regarding questionable accounting or auditing matters; and |
| 4. | with respect to reporting and recommendations, |
| (i) | to prepare a recommended report, or other disclosures, required by the rules of the SEC to be included in Provident’s annual proxy statement; |
| (ii) | to review and reassess the adequacy of this Charter at least annually and recommend any changes to the full Board; and |
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| (iii) | to report its activities to the full Board on a regular basis and to make such recommendations with respect to the above and other matters as the Committee may deem necessary or appropriate. |
Delegation to Subcommittee
The Committee may, in its discretion, delegate all or a portion of its duties and responsibilities to a subcommittee of the Committee. The Committee may, in its discretion, delegate to one or more of its members the authority to pre-approve any audit or non-audit services to be performed by the independent auditors, provided that any such approvals are presented to the Committee at its next scheduled meeting.
Resources and Authority of the Committee
The Committee shall have the resources and authority appropriate to discharge its duties and responsibilities, including the authority to select, retain, terminate, and approve the fees and other retention terms of special or independent counsel, accountants or other experts and advisors, as it deems necessary or appropriate, without seeking approval of the Board or management.
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| | | | | | ¨ Mark this box with an X if you have made changes to your name or address details above. | | |
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Annual Meeting Proxy Card | | 123456 | | C0123456789 | | 12345 |
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A Election of Directors | | PLEASE REFER TO THE REVERSE SIDE FOR TELEPHONE AND INTERNET VOTING INSTRUCTIONS. |
1. | The Board of Directors recommends a vote FOR the listed nominees. |
The election as directors of all nominees listed (except as marked to the contrary below).
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| | For | | | | Withhold | | | | For | | | | Withhold |
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01 - Pierce B. Dunn | | ¨ | | | | ¨ | | 05 - Sheila K. Riggs | | ¨ | | | | ¨ |
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02 - Mark K. Joseph | | ¨ | | | | ¨ | | 06 - Kevin G. Byrnes | | ¨ | | | | ¨ |
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03 - Peter M. Martin | | ¨ | | | | ¨ | | 07 - Donald E. Wilson | | ¨ | | | | ¨ |
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04 - Pamela J. Mazza | | ¨ | | | | ¨ | | | | | | | | |
B Issue
The Board of Directors recommends a vote FOR the following proposal.
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| | For | | Against | | Abstain |
2. The ratification of the appointment of KPMG LLP as the independent registered public accounting firm for the fiscal year ending December 31, 2006. | | ¨ | | ¨ | | ¨ |
C | Authorized Signatures - Sign Here - This section must be completed for your instructions to be executed. |
The undersigned acknowledges receipt from the Company prior to the execution of this proxy of a Notice of Annual Meeting of Shareholders, a proxy statement dated April 10, 2006 and the Annual Report to Shareholders.
Please sign exactly as your name appears on this card. When signing as attorney, executor, administrator, trustee or guardian, please give your full title. If shares are held jointly, each holder may sign but only one signature is required.
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Signature 1 - Please keep signature within the box | | | | Signature 2 - Please keep signature within the box | | | | Date (mm/dd/yyyy) |
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PROXY - PROVIDENT BANKSHARES CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
May 17, 2006
10:00 a.m. Local Time
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints Dennis A. Starliper and Robert L. Davis, each with full power of substitution, to act as proxy for the undersigned, and to vote all shares of common stock of Provident Bankshares Corporation (the “Company”) owned of record by the undersigned at the Annual Meeting of Shareholders, to be held on May 17, 2006 at 10:00 a.m., local time, at 250 North Calvert Street, Baltimore, Maryland, and at any and all adjournments thereof, as designated below with respect to the matters set forth below and described in the accompanying proxy statement and, in their discretion, for the election of a person to the board of directors if any nominee named herein becomes unable to serve or for good cause will not serve and with respect to any other business that may properly come before the Annual Meeting. Any prior proxy or voting instructions are hereby revoked.
This proxy will be voted as directed, but if no instructions are specified, this proxy will be voted “FOR” each of the proposals listed. If any other business is presented at the annual meeting, including whether or not to adjourn the meeting, this proxy will be voted by the proxies in their best judgement. At the present time, the board of directors knows of no other business to be presented at the Annual Meeting.
PLEASE COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS PROXY IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
(Continued and to be voted on reverse side.)
Telephone and Internet Voting Instructions
You can vote by telephone OR Internet! Available 24 hours a day 7 days a week!
Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy.
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 | | To vote using the Telephone (within U.S. and Canada) | |  | | To vote using the Internet |
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| | • Call toll free 1-800-652-VOTE (8683) in the United States or Canada any time on a touch tone telephone. There isNO CHARGEto you for the call. | | | | • Go to the following web site:WWW.COMPUTERSHARE.COM/EXPRESSVOTE |
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| | • Follow the simple instructions provided by the recorded message. | | | | • Enter the information requested on your computer screen and follow the simple instructions. |
VALIDATION DETAILS ARE LOCATED ON THE FRONT OF THIS FORM IN THE COLORED BAR.
If you vote by telephone or the Internet, please DO NOT mail back this proxy card.
Proxies submitted by telephone or the Internet must be received by 11:59 p.m., Eastern Time, on May 16, 2006.
THANK YOU FOR VOTING
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PROXY—PROVIDENT BANKSHARES CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
May 17, 2006
10:00 a.m. Local Time
The undersigned hereby instructs the 401(k) Plan Trustee to vote all shares of common stock of Provident Bankshares Corporation (the “Company”) credited to my account in the 401(k) Plan at the Annual Meeting of Shareholders to be held on May 17, 2006 at 10:00 a.m., local time at 250 North Calvert Street, Baltimore, Maryland, and at any and all adjournments thereof, as designated below with respect to the matters set forth below and described in the accompanying proxy statement and, in its discretion, for the election of a person to the board of directors if any nominee named herein becomes unable to serve or for good cause will not serve and with respect to any other business that may properly come before the meeting.
PLEASE COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS PROXY IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
(Continued and to be voted on reverse side.)
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Provident Bankshares Corporation
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DESIGNATION (IF ANY) ADD 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6
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Least Address Line
000000000.000 ext 000000000.000 ext 000000000.000 ext 000000000.000 ext 000000000.000 ext 000000000.000 ext 000000000.000 ext
C 1234567890 J N T
Mark this box with an X if you have made changes to your name or address details above.
Annual Meeting Proxy Card
A Election of Directors
1. The Board of Directors recommends a vote FOR the listed nominees.
The election as directors of all nominees listed (except as marked to the contrary below).
For Withhold
01—Pierce B. Dunn 02—Mark K. Joseph 03—Peter M. Martin 04—Pamela J. Mazza
05—Sheila K. Riggs 06—Kevin G. Byrnes 07—Donald E. Wilson
For Withhold
B Issue
The Board of Directors recommends a vote FOR the following proposal.
For Against Abstain
2. The ratification of the appointment of KPMG LLP as the independent registered public accounting firm for the fiscal year ending December 31, 2006.
C Authorized Signatures—Sign Here—This section must be completed for your instructions to be executed.
The undersigned acknowledges receipt from the Company prior to the execution of this proxy of a Notice of Annual Meeting of Shareholders, a proxy statement dated April 10, 2006 and the Annual Report to Shareholders.
Please sign exactly as your name appears on this card. When signing as attorney, executor, administrator, trustee or guardian, please give your full title. If shares are held jointly, each holder may sign but only one signature is required.
Signature 1—Please keep signature within the box
Signature 2—Please keep signature within the box
Date (mm/dd/yyyy)
0 0 7 5 4 2 3
C O Y
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