UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
Filed by the Registrant x | |
Filed by a Party other than the Registrant o | |
Check the appropriate box: | |
o | Preliminary Proxy Statement |
o | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x | Definitive Proxy Statement |
o | Definitive Additional Materials |
o | Soliciting Material Pursuant to Rule 14a-12 |
(Name of Registrant as Specified In Its Charter)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. | |
o | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. | |
1. | Title of each class of securities to which transaction applies: | |
2. | Aggregate number of securities to which transaction applies: | |
3. | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): | |
4. | Proposed maximum aggregate value of transaction: | |
5. | Total fee paid: | |
o | Fee paid previously with preliminary materials. | |
o | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. | |
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2. | Form, Schedule or Registration Statement No.: | |
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4. | Date Filed: | |
April 5, 2004
Dear Shareholder:
Sincerely,
Chris D. Wheeler
Chairman of the Board and
Chief Executive Officer
777 Yamato Road
Suite 510
Boca Raton, FL 33431
(561) 997-9700
(561) 997-8649 Fax
www.gables.com
GABLES RESIDENTIAL TRUST
777 Yamato Road
Suite 510
Boca Raton, Florida 33431
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON MAY 21, 2004
1. | To elect three Class I trustees, each to serve until the 2007 annual meeting of shareholders. |
2. | To approve the Gables Residential Trust 2004 Equity Incentive Plan authorizing the issuance of up to 1,250,000 common shares of beneficial interest. |
3. | To consider and act upon any other matters that may properly be brought before the annual meeting and at any adjournments or postponements of the annual meeting. |
• | go to the website address shown on the proxy card and vote over the Internet; |
• | use the toll-free telephone number shown on the proxy card; or |
• | mark, sign, date and promptly return the enclosed proxy card in the postage-paid envelope. |
Secretary
April 5, 2004
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April 5, 2004
GABLES RESIDENTIAL TRUST
777 Yamato Road
Suite 510
Boca Raton, Florida 33431
QUESTIONS AND ANSWERS ABOUT THE ANNUAL MEETING
AND RELATED PROXY MATERIALS
Why am I receiving this proxy statement and proxy card?
What is being voted on at the annual meeting?
• | the election of three trustees; |
• | the approval of the Gables Residential Trust 2004 Equity Incentive Plan, or “2004 Equity Incentive Plan”; and |
• | any other matters that may properly come before the meeting. |
What constitutes a quorum in order to hold and transact business at the meeting?
• | Internet: You can go the website address shown on the proxy card and vote over the Internet; |
• | Telephone: You can use the toll-free telephone number shown on the proxy card; or |
• | Mail: You can mark, sign, date and return the proxy card in the postage-paid envelope that we have provided to you.Please note that if you vote over the Internet or by telephone, you do not need to return your proxy card. |
What are the Board’s recommendations?
• | FOR the election of each of the nominees for trustee; and |
• | FOR the approval of the 2004 Equity Incentive Plan. |
Will other matters be voted on at the annual meeting?
Can I revoke or change my proxy instructions?
• | filing a written revocation with the Secretary of Gables at the following address: 2859 Paces Ferry Road, Suite 1450, Atlanta, Georgia 30339; |
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• | filing a duly executed proxy bearing a later date; or |
• | appearing in person and voting by ballot at the annual meeting. |
What vote is required to approve the election of trustees?
What vote is required to approve the 2004 Equity Incentive Plan?
• | Under Maryland law, the affirmative vote of a majority of all the votes cast at the meeting is required to approve the 2004 Equity Incentive Plan. This means that, assuming a quorum is present, the number of “yes votes” cast at the meeting for the proposal must exceed the number of “no votes” cast at the meeting in order for this proposal to be approved. Votes may be cast FOR or AGAINST this proposal. Votes cast FOR the proposal will count as “yes votes” and votes cast AGAINST the proposal will count as “no votes.” Both “yes votes” and “no votes” are counted as votes cast. Neither abstentions nor broker non-votes are treated as votes cast under Maryland law and therefore they have no effect on the outcome. |
• | Under the rules of the NYSE, two separate thresholds must be met in order for the 2004 Equity Incentive Plan to be approved: (1) the number of “yes votes” cast at the meeting for this proposal must be at least a majority of all votes cast (including both “no votes” and abstentions); and (2) the total number of votes cast with respect to this proposal (regardless of whether they are “yes votes,” “no votes” or abstentions) must represent more than 50% of all of the shares entitled to vote on the proposal. The NYSE treats “yes votes,” “no votes” and abstentions as votes cast, but does not treat “broker non-votes” as votes cast. Because the proposal to approve the 2004 Equity Incentive Plan is a non-routine matter under NYSE rules, brokerage firms, banks and other nominees who hold shares on behalf of their clients in “street name” are not permitted to vote the shares if their clients do not provide instructions (either vote FOR, or vote AGAINST or ABSTAIN) on this proposal. Accordingly, if a majority of the shares entitled to vote are recorded as “broker non-votes” on this proposal, the proposal will not be approved even if all of the shares voted are “yes votes.” |
Will my shares be voted if I do not sign and return my proxy card?
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• | vote your shares on routine matters and cast a “broker non-vote” on non-routine matters; or |
• | leave your shares unvoted altogether. |
What other information should I review before voting?
• | writing to the Secretary of Gables at the following address: 2859 Paces Ferry Road, Suite 1450, Atlanta, Georgia 30339; |
• | accessing the EDGAR database at the SEC’s website atwww.sec.gov; |
• | going to Gables’ website atwww.gables.com; or |
• | contacting the SEC by telephone at (800) SEC-0330. |
Where can I find the voting results of the meeting?
CORPORATE GOVERNANCE PRINCIPLES AND BOARD OF TRUSTEE MATTERS
Board of Trustees and Committees
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shareholders, trustees will be re-elected or elected for a full term of three years to succeed those trustees whose terms are expiring.
• | an Audit Committee, the members of which are all independent for purposes of the NYSE listing standards and include: Mr. McIntyre (Chair), Mr. Bromley and Ms. Martin; |
• | a Compensation Committee, the members of which are all independent for purposes of the NYSE listing standards and include: Dr. Miles (Chair), Mr. McIntyre and Mr. Motta; |
• | an Investment Committee, the members of which are: Ms. Martin (Chair), Mr. Bromley, Mr. Motta and Mr. Wheeler; and |
• | a Nominating and Corporate Governance Committee, the members of which are all independent for purposes of the NYSE listing standards and include: Mr. Motta (Chair), Ms. Martin, Mr. McIntyre and Dr. Miles. |
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internal audit function and (b) prepares an Audit Committee report as required by the SEC to be included in Gables’ annual proxy statement. The Audit Committee has sole authority to appoint, retain, oversee and, when appropriate, terminate Gables’ independent auditors. The Audit Committee reviews Gables’ quarterly financial statements and internal accounting procedures and controls with management and reviews the scope and results of the audit engagement with the independent auditors. The Audit Committee has ultimate responsibility for overseeing compliance with Gables’ Code of Business Conduct and Ethics, which was revised effective March 4, 2004 in order to comply with the recently adopted NYSE requirements and can be viewed on the corporate governance section of our website athttp://www.gables.com. The Audit Committee operates under a written charter adopted by the Board of Trustees, which was revised effective March 4, 2004 in order to comply with the recently adopted NYSE requirements. The full text of the charter is attached to this proxy statement as Appendix A. The charter may also be viewed on the corporate governance section of our website athttp://www.gables.com. The Audit Committee holds separate executive sessions, outside the presence of management, with Gables’ independent auditors in conjunction with each regularly scheduled Audit Committee meeting that the independent auditors participate in. The Audit Committee met eight times in 2003.
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the shareholders. In addition, the Nominating and Corporate Governance Committee will take into consideration such other factors as it deems appropriate, including any direct experience in the real estate and/or multifamily apartment community industry or in the markets in which Gables operates and whether the candidate, if elected, assists in achieving a mix of Board members that represents a diversity of background and experience. Depending upon the current needs of the Board, certain factors may be weighed more or less heavily by the Nominating and Corporate Governance Committee.
• | The name and address of record of the securityholder. |
• | A representation that the securityholder is a record holder of Gables’ securities, or if the securityholder is not a record holder, evidence of ownership in accordance with SEC Rule 14a-8(b)(2) of the Exchange Act. |
• | The name, age, business and residential address, educational background, current principal occupation or employment, and principal occupation or employment for the preceding five (5) full fiscal years of the proposed trustee candidate. |
• | A description of the qualifications and background of the proposed trustee candidate which addresses the minimum qualifications and other criteria for Board membership approved by the Board from time to time. |
• | A description of all arrangements or understandings between the securityholder and the proposed trustee candidate. |
• | The consent of the proposed trustee candidate (1) to be named in the proxy statement relating to Gables’ annual meeting of shareholders and (2) to serve as a trustee if elected at such annual meeting. |
• | Any other information regarding the proposed trustee candidate that is required to be included in a proxy statement filed pursuant to the rules of the SEC. |
Communications with the Board of Trustees
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PROPOSAL 1: ELECTION OF TRUSTEES
Information Regarding Nominees, Other Trustees and Named Executive Officers
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Nominees for Election as Trustees – Term Expiring 2007
Incumbent Trustees – Term Expiring 2005
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Incumbent Trustees – Term Expiring 2006
Named Executive Officers Who Are Not Trustees
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COMPENSATION OF TRUSTEES AND EXECUTIVE OFFICERS
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Long-Term Compensation Awards | |||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Annual Compensation | |||||||||||||||||||||||||||
Name and Principal Position | Year | Salary ($) | Bonus ($) | Restricted Share Awards ($) | Options (#) | All Other Compensation ($) (1) | |||||||||||||||||||||
Chris D. Wheeler | 2003 | $ | 365,581 | $ | 517,951 | (2) | $ | 457,110 | (3) | 0 | $ | 8,170 | |||||||||||||||
Chairman of the Board, | 2002 | 358,550 | 406,078 | (4) | 144,018 | (5) | 0 | 9,194 | |||||||||||||||||||
President and Chief | 2001 | 344,760 | 423,888 | (6) | 281,137 | (7) | 0 | 8,109 | |||||||||||||||||||
Executive Officer | |||||||||||||||||||||||||||
Marvin R. Banks, Jr | 2003 | 253,094 | 354,674 | (8) | 304,740 | (9) | 0 | 4,602 | |||||||||||||||||||
Senior Vice President and | 2002 | 248,227 | 259,789 | (10) | 96,012 | (11) | 0 | 4,605 | |||||||||||||||||||
Chief Financial Officer | 2001 | 238,680 | 293,667 | (12) | 187,425 | (13) | 0 | 4,007 | |||||||||||||||||||
Douglas G. Chesnut (14) | 2003 | 200,000 | 253,860 | (15) | 101,580 | (16) | 0 | 4,000 | |||||||||||||||||||
Senior Vice President of | 2002 | 181,370 | 208,668 | (17) | 32,004 | (18) | 0 | 1,388 | |||||||||||||||||||
Investments | |||||||||||||||||||||||||||
David D. Fitch (19) | 2003 | 280,000 | 381,580 | (20) | 304,740 | (21) | 0 | 1,137 | |||||||||||||||||||
Senior Vice President and | 2002 | 98,192 | 102,206 | (22) | 117,348 | (23) | 0 | 0 | |||||||||||||||||||
Chief Investment Officer | |||||||||||||||||||||||||||
Michael M. Hefley | 2003 | 253,094 | 354,674 | (24) | 304,740 | (25) | 0 | 3,976 | |||||||||||||||||||
Senior Vice President and | 2002 | 248,227 | 282,567 | (26) | 96,012 | (27) | 0 | 4,753 | |||||||||||||||||||
Chief Operating Officer | 2001 | 238,680 | 281,499 | (28) | 187,425 | (29) | 0 | 3,386 |
(1) | 2003 amounts include Gables’ matching contribution under its 401(k) plan ($2,060 for Mr. Wheeler, $4,000 for Mr. Banks, $4,000 for Mr. Chesnut, $0 for Mr. Fitch and $3,250 for Mr. Hefley), interest earned on deferred compensation at a rate in excess of the applicable federal long-term rate ($5,307 for Mr. Wheeler and $0 for each of the other named executive officers) and the cost of premiums for life insurance coverage in 2003 satisfied with the surrender of paid-up policy additions ($803 for Mr. Wheeler, $602 for Mr. Banks, $0 for Mr. Chesnut, $1,137 for Mr. Fitch, and $726 for Mr. Hefley). See “Compensation of Trustees and Executive Officers – Employment and Severance Agreements” for a discussion of Gables’ practice of paying premiums under the split-dollar life insurance policies in light of the enactment of the Sarbanes-Oxley Act of 2002. |
(2) | Amount consists of (i) $365,581 which was paid in cash in 2004 and (ii) 4,500 unrestricted shares awarded on January 16, 2004 valued at $33.86 per share. |
(3) | Consists of 13,500 restricted shares awarded on January 16, 2004 valued at $33.86 per share. These restricted shares vest in three equal annual installments beginning January 1, 2005. Dividends are payable on these restricted shares. |
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(4) | Amount consists of (i) $358,072 which was paid in cash in 2003 and (ii) 1,890 unrestricted shares awarded on March 10, 2003 valued at $25.40 per share. |
(5) | Consists of 5,670 restricted shares awarded on March 10, 2003 valued at $25.40 per share. These restricted shares vest in three equal annual installments beginning January 1, 2004. Dividends are payable on these restricted shares. The value of such restricted shares as of December 31, 2003 was $196,976. |
(6) | Amount consists of (i) $330,175 which was paid in cash in 2002 and (ii) 3,150 unrestricted shares awarded on February 23, 2002 valued at $29.75 per share. |
(7) | Consists of 9,450 restricted shares awarded on February 23, 2002 valued at $29.75 per share. These restricted shares vest in three equal annual installments beginning January 1, 2003. Dividends are payable on these restricted shares. The value of such restricted shares (both vested and unvested) as of December 31, 2003 was $328,293. |
(8) | Amount consists of (i) $253,094 which was paid in cash in 2004 and (ii) 3,000 unrestricted shares awarded on January 16, 2004 valued at $33.86 per share. |
(9) | Consists of 9,000 restricted shares awarded on January 16, 2004 valued at $33.86 per share. These restricted shares vest in three equal annual installments beginning January 1, 2005. Dividends are payable on these restricted shares. |
(10) | Amount consists of (i) $227,785 which was paid in cash in 2003 and (ii) 1,260 unrestricted shares awarded on March 10, 2003 valued at $25.40 per share. |
(11) | Consists of 3,780 restricted shares awarded on March 10, 2003 valued at $25.40 per share. These restricted shares vest in three equal annual installments beginning January 1, 2004. Dividends are payable on these restricted shares. The value of such restricted shares as of December 31, 2003 was $131,317. |
(12) | Amount consists of (i) $231,192 which was paid in cash in 2002 and (ii) 2,100 unrestricted shares awarded on February 23, 2002 valued at $29.75 per share. |
(13) | Consists of 6,300 restricted shares awarded on February 23, 2002 valued at $29.75 per share. These restricted shares vest in three equal annual installments beginning January 1, 2003. Dividends are payable on these restricted shares. The value of such restricted shares (both vested and unvested) as of December 31, 2003 was $218,862. |
(14) | Mr. Chesnut joined Gables as Senior Vice President of Investments on February 4, 2002. Accordingly, there is no compensation information for periods prior to such date. |
(15) | Amount consists of (i) $220,000 which was paid in cash in 2003 and 2004 and (ii) 1,000 unrestricted shares awarded on January 16, 2004 valued at $33.86 per share. |
(16) | Consists of 3,000 restricted shares awarded on January 16, 2004 valued at $33.86 per share. These restricted shares vest in three equal annual installments beginning January 1, 2005. Dividends are payable on these restricted shares. |
(17) | Amount consists of (i) $198,000 which was paid in cash in 2002 and 2003 and (ii) 420 unrestricted shares awarded on March 10, 2003 valued at $25.40 per share. |
(18) | Consists of 1,260 restricted shares awarded on March 10, 2003 valued at $25.40 per share. These restricted shares vest in three equal annual installments beginning January 1, 2004. Dividends are payable on these restricted shares. The value of such restricted shares as of December 31, 2003 was $43,772. |
(19) | Mr. Fitch joined Gables as Senior Vice President and Chief Investment Officer on August 26, 2002. Accordingly, there is no compensation information for periods prior to such date. |
(20) | Amount consists of (i) $280,000 which was paid in cash in 2004 and (ii) 3,000 unrestricted shares awarded on January 16, 2004 valued at $33.86 per share. |
(21) | Consists of 9,000 restricted shares awarded on January 16, 2004 valued at $33.86 per share. These restricted shares vest in three equal annual installments beginning January 1, 2005. Dividends are payable on these restricted shares. |
(22) | Amount consists of (i) $91,538 which was paid in cash in 2003 and (ii) 420 unrestricted shares awarded on March 10, 2003 valued at $25.40 per share. |
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(23) | Consists of 4,620 restricted shares awarded on March 10, 2003 valued at $25.40 per share. Restricted shares of 1,260 vest in three equal annual installments beginning January 1, 2004. Restricted shares of 3,360 vest as follows: one-quarter upon relocation to Boca Raton, FL; one-quarter upon the later to occur of relocation to Boca Raton, FL or January 1, 2004; one-quarter upon the later to occur of relocation to Boca Raton, FL or January 1, 2005; and one-quarter upon the later to occur of relocation to Boca Raton, FL or January 1, 2006. Dividends are payable on these restricted shares. The value of such restricted shares as of December 31, 2003 was $160,499. |
(24) | Amount consists of (i) $253,094 which was paid in cash in 2004 and (ii) 3,000 unrestricted shares awarded on January 16, 2004 valued at $33.86 per share. |
(25) | Consists of 9,000 restricted shares awarded on January 16, 2004 valued at $33.86 per share. These restricted shares vest in three equal annual installments beginning January 1, 2005. Dividends are payable on these restricted shares. |
(26) | Amount consists of (i) $250,563 which was paid in cash in 2003 and (ii) 1,260 unrestricted shares awarded on March 10, 2003 valued at $25.40 per share. |
(27) | Consists of 3,780 restricted shares awarded on March 10, 2003 valued at $25.40 per share. These restricted shares vest in three equal annual installments beginning January 1, 2004. Dividends are payable on these restricted shares. The value of such restricted shares as of December 31, 2003 was $131,317. |
(28) | Amount consists of (i) $219,024 which was paid in cash in 2002 and (ii) 2,100 unrestricted shares awarded on February 23, 2002 valued at $29.75 per share. |
(29) | Consists of 6,300 restricted shares awarded on February 23, 2002 valued at $29.75 per share. These restricted shares vest in three equal annual installments beginning January 1, 2003. Dividends are payable on these restricted shares. The value of such restricted shares (both vested and unvested) as of December 31, 2003 was $218,862. |
Option Exercises and Year-End Holdings. The following table sets forth the aggregate number of options exercised in 2003 and the value of options held at the end of 2003 by the Chief Executive Officer and the other named executive officers.
Aggregated Option Exercises in Fiscal Year 2003
and Fiscal Year-End 2003 Option Values
Number of Securities Underlying Unexercised Options at Fiscal Year-End (#) | Value of Unexercised In-the-Money Options at Fiscal Year-End ($) | ||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name | Shares Acquired on Exercise (#) | Value Realized ($) | Exercisable/ Unexercisable | Exercisable/ Unexercisable | |||||||||||||||||||||||
Chris D. Wheeler | 7,600 | $ | 62,104 | 348,700 | / | 0 | $ | 3,333,751 | / | $ | 0 | ||||||||||||||||
Marvin R. Banks, Jr. | 14,868 | 144,648 | 115,000 | / | 0 | 1,014,475 | / | 0 | |||||||||||||||||||
Douglas G. Chesnut | 0 | 0 | 0 | / | 0 | 0 | / | 0 | |||||||||||||||||||
David D. Fitch | 0 | 0 | 0 | / | 0 | 0 | / | 0 | |||||||||||||||||||
Michael M. Hefley | 0 | 0 | 6,300 | / | 0 | 44,825 | / | 0 |
Employment and Severance Agreements
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of life insurance for the benefit of each of the executive officers in the amount of $1,000,000 per policy. Until the latter part of 2002, we maintained split-dollar life insurance policies for which Gables paid the full annual premiums due. Since the enactment of the Sarbanes-Oxley Act of 2002, it has not been entirely clear whether paying such premiums is still permissible. As a result, we have suspended our practice of paying the annual premiums due until applicable legal requirements are clarified or alternative funding mechanisms become available. In the meantime, Gables is using the surrender of paid-up additions to coverage to keep the life insurance policies intact.
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Jan-99 | Dec-99 | Dec-00 | Dec-01 | Dec-02 | Dec-03 | ||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Gables Residential Trust | $100 | .00 | $113 | .17 | $143 | .89 | $164 | .72 | $151 | .11 | $228 | .52 | |
NAREIT Apartment Index | 100 | .00 | 110 | .73 | 150 | .07 | 163 | .07 | 153 | .04 | 192 | .05 | |
S&P 500 Index | 100 | .00 | 121 | .04 | 110 | .02 | 96 | .94 | 75 | .52 | 97 | .18 | |
S&P SmallCap 600 Index | 100 | .00 | 112 | .40 | 125 | .67 | 133 | .86 | 114 | .28 | 158 | .62 |
The share performance graph shall not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or under the Exchange Act (together, the “Acts”), except to the extent that Gables specifically incorporates this information by reference, and shall not otherwise be deemed filed under such Acts.
1994 Share Option and Incentive Plan
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COMPENSATION COMMITTEE REPORT ON EXECUTIVE COMPENSATION
• | reviewing and approving corporate goals and objectives relevant to the compensation of Gables’ Chief Executive Officer and certain other executive officers; |
• | evaluating, determining and approving the compensation of those officers based on such evaluations; |
• | reviewing the compensation of Gables’ officers other than the executive officers; and |
• | overseeing Gables’ overall compensation programs, including granting awards under the 1994 Plan and cash and equity bonuses under Gables’ Incentive Compensation Plan. |
Compensation Committee Philosophy During 2003
• | Executive base salaries were maintained at amounts approximating median levels in the industry. |
• | A part of each executive officer’s compensation was contingent on performance and was awarded by the Compensation Committee as a cash bonus following a year-end review. The cash bonus was based on an evaluation of the executive’s individual performance of his direct functional responsibilities, as well as his role in achieving company-wide objectives, taking into consideration the performance of other companies in the industry sector in which Gables competes, specifically with respect to the executive’s equivalent business functions. |
• | Executive officers were granted equity-based awards as a long-term incentive both to perform effectively and to remain with Gables, with the size of the awards being based solely on an evaluation of Gables’ performance measured by comparison to the performance of the industry sector in which Gables competes, specifically with respect to annual total return to shareholders. |
• | The combination of base salary, annual cash bonus and long-term equity-based awards was targeted to create a strong link between the performance of Gables and executive compensation, and to position executive compensation levels as a whole to be competitive with other similarly situated public companies, |
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including the real estate industry as a whole and REITs in particular. To the extent that Gables’ performance exceeds that of residential REITs with comparable market capitalization as a class, executive officers can achieve a level of total compensation in higher brackets relative to executives of such comparable REITs. |
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Compensation of Chief Executive Officer
Policy with Respect to the $1 Million Deduction Limit
Mike E. Miles, Chair
John W. McIntyre
James D. Motta
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Compensation Committee Interlocks and Insider Participation
Marcus E. Bromley
Lauralee E. Martin
PRINCIPAL AND MANAGEMENT SHAREHOLDERS
• | each trustee, nominee for trustee and named executive officer of Gables; |
• | each person known by us to beneficially own more than 5% of the outstanding common shares of Gables; and |
• | the trustees, including the nominee for trustee, and executive officers of Gables as a group. |
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Name and Business Address of Beneficial Owners | Number of Shares and Units Beneficially Owned | Percent of All Shares(1) | Percent of All Shares and Units (2) | |||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Trustees and Executive Officers | ||||||||||||||
Chris D. Wheeler(3) | 980,782 | 3.3 | % | 3.0 | % | |||||||||
Marvin R. Banks, Jr(4) | 252,436 | * | * | |||||||||||
Douglas G. Chesnut(5) | 5,995 | * | * | |||||||||||
David D. Fitch(6) | 18,840 | * | * | |||||||||||
Michael M. Hefley(7) | 194,257 | * | * | |||||||||||
Marcus E. Bromley(8) | 172,742 | * | * | |||||||||||
Lauralee E. Martin(9) | 37,240 | * | * | |||||||||||
John W. McIntyre(10) | 37,444 | * | * | |||||||||||
Mike E. Miles(11) | 12,250 | * | * | |||||||||||
James D. Motta(12) | 9,250 | * | * | |||||||||||
Chris C. Stroup(13) | 0 | * | * | |||||||||||
All trustees and executive officers as a group (12 persons) c/o Gables Residential Trust 777 Yamato Road, Suite 510 Boca Raton, Florida 33431 | 1,752,665 | 5.9 | % | 5.3 | % | |||||||||
5% Holders | ||||||||||||||
Cohen & Steers Capital Management, Inc.(14) 757 Third Avenue New York, New York 10017 | 3,994,900 | 13.8 | % | 12.0 | % | |||||||||
Clarion CRA Securities, LP(15) 259 N. Radnor Chester Rd Suite 205 Radnor, PA 19087 | 1,932,395 | 6.7 | % | 5.8 | % |
* | Less than 1% |
(1) | Assumes that all common units held by the person are exchanged for common shares. The total number of shares outstanding used in calculating this percentage assumes that none of the common units held by other persons are exchanged for common shares. |
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(2) | Assumes that all common units held by the person are exchanged for common shares. In addition, the total number of shares used in calculating this percentage assumes that all of the common units outstanding held by all persons other than Gables are exchanged for common shares. |
(3) | Includes 70,159 common shares (including 20,430 restricted shares), 561,923 common units, and options to purchase 348,700 common shares that are currently exercisable. |
(4) | Includes 94,769 common shares (including 13,620 restricted shares), 42,667 common units, and options to purchase 115,000 common shares that are currently exercisable. |
(5) | Includes 5,680 common shares (including 3,840 restricted shares) and 315 common shares held in the Gables Residential Trust Stock Fund investment option of Gables’ profit sharing plan. |
(6) | Includes 17,840 common shares (including 13,200 restricted shares) and 1,000 shares held in an IRA account in Mr. Fitch’s spouse’s name. |
(7) | Includes 45,939 common shares (including 13,620 restricted shares), 142,018 common units, and options to purchase 6,300 common shares that are currently exercisable. |
(8) | Includes 8,348 common shares, 155,009 common units, options to purchase 5,000 common shares that are currently exercisable, 2,650 common shares owned by Mr. Bromley’s spouse, with respect to which common shares Mr. Bromley disclaims beneficial ownership, and 1,735 common shares owned by Mr. Bromley’s minor children and minor step children, with respect to which common shares Mr. Bromley disclaims beneficial ownership. |
(9) | Includes 13,240 common shares, 4,000 common shares held in Ms. Martin’s IRA rollover account, and options to purchase 20,000 common shares that are currently exercisable. |
(10) | Includes 37,444 common shares. Does not include the approximate 7,712 common shares that have been credited to Mr. McIntyre’s deferral account pursuant to Gables’ deferred compensation program for non-employee trustees. |
(11) | Includes 4,750 common shares and options to purchase 7,500 common shares that are currently exercisable. Does not include the approximate 5,750 common shares that have been credited to Dr. Miles’ deferral account pursuant to Gables’ deferred compensation program for non-employee trustees. |
(12) | Includes 1,750 common shares and options to purchase 7,500 common shares that are currently exercisable. |
(13) | Mr. Stroup is a nominee for election as a trustee at the 2004 annual meeting of shareholders. |
(14) | The indicated ownership is based solely on a Schedule 13G filed with the SEC on February 17, 2004. The Schedule 13G indicates that this entity has sole voting power with respect to 3,942,100 and has sole dispositive power with respect to all of the shares reported. |
(15) | The indicated ownership is based solely on a Schedule 13G filed with the SEC on February 27, 2004. The Schedule 13G indicates that this entity has sole voting power with respect to 1,458,060 of the shares reported, has sole dispositive power with respect to 1,920,195 of the shares reported and has shared dispositive power with respect to 12,200 of the shares reported. |
Section 16(a) Beneficial Ownership Reporting Compliance
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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Certain Business Relationships and Transactions with Management
PROPOSAL 2: APPROVAL OF THE 2004 EQUITY INCENTIVE PLAN
• | Under Maryland law, the affirmative vote of a majority of all the votes cast at the meeting is required to approve the 2004 Equity Incentive Plan. This means that, assuming a quorum is present, the number of “yes votes” cast at the meeting for the proposal must exceed the number of “no votes” cast at the meeting in order for this proposal to be approved. Votes may be cast FOR or AGAINST this proposal. Votes cast FOR the proposal will count as “yes votes” and votes cast AGAINST the proposal will count as “no votes.” Both “yes votes” and “no votes” are counted as votes cast. Neither abstentions nor broker non-votes are treated as votes cast under Maryland law and therefore they have no effect on the outcome. |
• | Under the rules of the NYSE, two separate thresholds must be met in order for the 2004 Equity Incentive Plan to be approved: (1) the number of “yes votes” cast at the meeting for this proposal must be at least a majority of all votes cast (including both “no votes” and abstentions); and (2) the total number of votes |
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cast with respect to this proposal (regardless of whether they are “yes votes,” “no votes” or abstentions) must represent more than 50% of all of the shares entitled to vote on the proposal. The NYSE treats “yes votes,” “no votes” and abstentions as votes cast, but does not treat “broker non-votes” as votes cast. Because the proposal to approve the 2004 Equity Incentive Plan is a non-routine matter under NYSE rules, brokerage firms, banks and other nominees who hold shares on behalf of their clients in “street name” are not permitted to vote the shares if the clients do not provide instructions (either vote FOR, or vote AGAINST or ABSTAIN) on this proposal. Accordingly, if a majority of the shares entitled to vote are recorded as “broker non-votes” on this proposal, the proposal will not be approved even if all of the shares voted are “yes votes.” |
Summary of the 2004 Equity Incentive Plan
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fair market value, will be subject to approval by our shareholders. To the extent required by the Code to ensure that options granted under the 2004 Equity Incentive Plan qualify as Incentive Options, 2004 Equity Incentive Plan amendments shall be subject to approval by our shareholders.
New 2004 Equity Incentive Plan Benefits
Name and Position | Dollar Value ($) | Number of Shares | ||||||||
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Chris D. Wheeler, President and Chief Executive Officer | — | 0 | ||||||||
Marvin R. Banks, Jr., Senior Vice President and Chief Financial Officer | — | 0 | ||||||||
Douglas G. Chesnut, Senior Vice President of Investments | — | 0 | ||||||||
David D. Fitch, Senior Vice President and Chief Investment Officer | — | 0 | ||||||||
Michael M. Hefley, Senior Vice President and Chief Operating Officer | — | 0 | ||||||||
Non-executive trustees | $ | 74,225 | 2,500 | |||||||
Non-executive officer employee group | — | 0 |
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Equity Compensation Plan Information
Equity Compensation Plan Information | |||||||||||||||
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Plan category | Number of securities to be issued upon exercise of outstanding options, warrants and rights | Weighted-average exercise price of outstanding options, warrants and rights | Number of securities remaining available for future issuance under equity compensation plan (excluding securities reflected in column (a)) | ||||||||||||
(a) | (b) | (c) | |||||||||||||
Equity compensation plans approved by security holders(1) | 609,680 | (2) | $ | 25.73 | (3) | 179,934 | (4)(5) | ||||||||
Equity compensation plans not approved by security holders | N/A | N/A | N/A | ||||||||||||
Total | 609,680 | $ | 25.73 | 179,934 |
(1) | Includes information related to our 1994 Plan. |
(2) | Does not include restricted shares as they have been reflected in our total common shares outstanding. |
(3) | Does not include outstanding deferred share awards granted to members of the Board of Trustees as there is no associated exercise price. |
(4) | Certain securities may be issued in the form of unrestricted or restricted shares. |
(5) | The 1994 Plan incorporates an evergreen formula pursuant to which the aggregate number of common shares reserved for issuance under the 1994 Plan will increase. At any time, the maximum number of common shares issued or available for issuance under the 1994 Plan will be equal to the sum of (i) 2,952,895 and (ii) 9% of the positive difference, if any, of (A) the sum of (x) the total number of common shares outstanding at such time (determined without considering as outstanding any common shares that are the subject of any unexercised options under the 1994 Plan or any other option plan of Gables or any common shares owned by Gables or any of its subsidiaries) and (y) the total number of common shares issuable upon the exchange of units of the Operating Partnership that are outstanding at such time (other than units owned by Gables or any of its subsidiaries) over (B) 32,809,949. The application of the evergreen formula as of March 19, 2004, would result in a 28,241 increase in the maximum number of common shares remaining available for future issuance under the 1994 Plan as of December 31, 2003. After taking into account common share awards in January 2004 and other related activity, there are approximately 110,000 shares remaining available for future issuance under the 1994 Plan as of March 19, 2004. If the 2004 Equity Incentive Plan is approved, awards will no longer be made under the 1994 Plan. |
Tax Aspects under the U.S. Internal Revenue Code
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2003 | 2002 | |||||||||
---|---|---|---|---|---|---|---|---|---|---|
Audit fees (a) | $ | 343,400 | $ | 474,200 | ||||||
Audit-related fees (b) | 121,000 | 110,540 | ||||||||
Total audit and audit-related fees | 464,400 | 548,740 | ||||||||
Tax fees (c) | 192,325 | 192,000 | ||||||||
All other fees (d), (e) | 34,500 | 31,866 | ||||||||
Total fees | $ | 691,225 | $ | 808,606 | ||||||
(a) Detail of audit fees: | ||||||||||
Annual audits and quarterly reviews | $ | 224,000 | $ | 194,000 | ||||||
Re-audit of 2001 and 2000 financial statements (f) | 0 | 250,000 | ||||||||
Comfort letters, consents, and other services related to SEC filings and related matters | 119,400 | 30,200 | ||||||||
Total audit fees | $ | 343,400 | $ | 474,200 | ||||||
(b) Detail of audit-related fees: | ||||||||||
Unconsolidated joint venture annual audits (g) | $ | 79,875 | $ | 95,000 | ||||||
Employee benefit plan audits | 16,000 | 15,540 | ||||||||
Subsidiary stand-alone audits | 13,125 | 0 | ||||||||
Sarbanes-Oxley Act, Section 404 advisory services | 12,000 | 0 | ||||||||
Total audit-related fees | $ | 121,000 | $ | 110,540 | ||||||
(c) Detail of tax fees: | ||||||||||
Tax compliance services | $ | 128,800 | $ | 118,000 | ||||||
Tax advisory services (e) | 41,275 | 71,000 | ||||||||
Unconsolidated joint venture tax compliance services (g) | 22,250 | 3,000 | ||||||||
Total tax fees | $ | 192,325 | $ | 192,000 | ||||||
(d) Represents fees for real estate tax consulting services. | ||||||||||
(e) Percentage of tax advisory services fees and all other fees: | ||||||||||
Tax advisory services fees and all other fees | $ | 75,775 | $ | 102,866 | ||||||
Audit and audit-related fees and tax compliance services fees | 615,450 | 705,740 | ||||||||
Percentage | 12.3 | % | 14.6 | % |
(f) | Gables was required to have its financial statements for the years ended December 31, 2001 and 2000 re-audited as a result of the January 1, 2002 implementation of SFAS No. 144 and the resulting reclassification of historical results to discontinued operations that were previously included in continuing operations. Such financial statements were originally audited by Arthur Andersen. |
(g) | Such fees are paid by the unconsolidated joint ventures. |
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GABLES RESIDENTIAL TRUST
AUDIT COMMITTEE CHARTER
I. | General Statement of Purpose |
• | assist the Board of Trustees (the “Board”) in its oversight of (1) the integrity of the Company’s financial statements, (2) the Company’s compliance with legal and regulatory requirements, (3) the qualifications, independence and performance of the Company’s independent auditors, and (4) the performance of the Company’s internal audit function; and |
• | prepare the Audit Committee Report required by the rules of the Securities and Exchange Commission (the “SEC”) to be included in the Company’s annual proxy statement. |
II. | Composition |
III. | Compensation |
IV. | Meetings |
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determine the frequency and length of the committee meetings and may set meeting agendas consistent with this Charter.
V. | Responsibilities and Authority |
A. | Review of Charter |
• | The Audit Committee shall review and reassess the adequacy of this Charter annually and recommend to the Board any amendments or modifications to the Charter that the Audit Committee deems appropriate. |
B. | Annual Performance Evaluation of the Audit Committee |
• | At least annually, the Audit Committee shall evaluate its own performance and report the results of such evaluation to the Board. |
C. | Matters Relating to Selection, Performance and Independence of Independent Auditor |
• | The Audit Committee shall be directly responsible for the appointment, retention and termination, and for determining the compensation, of the Company’s independent auditor engaged for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Company. The Audit Committee may consult with management in fulfilling these duties, but may not delegate these responsibilities to management. |
• | The Audit Committee shall be directly responsible for oversight of the work of the independent auditor (including resolution of disagreements between management and the independent auditor regarding financial reporting) engaged for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Company. |
• | The Audit Committee shall instruct the independent auditor that the independent auditor shall report directly to the Audit Committee. |
• | The Audit Committee shall pre-approve all auditing services and the terms thereof (which may include providing comfort letters in connection with securities underwritings) and non-audit services (other than non-audit services prohibited under Section 10A(g) of the Exchange Act or the applicable rules of the SEC or the Public Company Accounting Oversight Board) to be provided to the Company by the independent auditor;provided, however, the pre-approval requirement is waived with respect to the provision of non-audit services for the Company if the “de minimus” provisions of Section 10A(i)(1)(B) of the Exchange Act are satisfied. This authority to pre-approve non-audit services may be delegated to one or more members of the Audit Committee, who shall present all decisions to pre-approve an activity to the full Audit Committee at its first meeting following such decision. |
• | The Audit Committee shall review and approve the scope and staffing of the independent auditor’s annual audit plan(s). |
• | The Audit Committee shall request that the independent auditor provide the Audit Committee with the written disclosures and the letter required by Independence Standards Board Standard No. 1, as modified or supplemented, require that the independent auditor submit to the Audit Committee on a periodic basis a formal written statement delineating all relationships between the independent auditor and the Company, discuss with the independent auditor any disclosed relationships or services that may impact the objectivity and independence of the independent auditor, and based on such disclosures, statement and discussion take or recommend that the Board take appropriate action in response to the independent auditor’s report to satisfy itself of the independent auditor’s independence. |
• | The Audit Committee shall evaluate the independent auditor’s qualifications, performance and independence, and shall present its conclusions with respect to the independent auditor to the full Board. As part of such evaluation, at least annually, the Audit Committee shall: |
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• | obtain and review a report or reports from the independent auditor describing (1) the auditor’s internal quality-control procedures, (2) any material issues raised by the most recent internal quality-control review or peer review of the auditors or by any inquiry or investigation by government or professional authorities, within the preceding five years, regarding one or more independent audits carried out by the auditors, and any steps taken to address any such issues, and (3) in order to assess the auditor’s independence, all relationships between the independent auditor and the Company; |
• | review and evaluate the performance of the independent auditor and the lead partner; and |
• | assure the regular rotation of the audit partners (including, without limitation, the lead and concurring partners) as required under the Exchange Act and Regulation S-X. |
In this regard, the Audit Committee shall also (1) seek the opinion of management and the internal auditors of the independent auditor’s performance and (2) consider whether, in order to assure continuing auditor independence, there should be regular rotation of the audit firm. |
• | The Audit Committee shall set clear policies with respect to the potential hiring of current or former employees of the independent auditor. |
D. | Audited Financial Statements and Annual Audit |
• | The Audit Committee shall review the overall audit plan (both internal and external) with the independent auditor and the members of management who are responsible for preparing the Company’s financial statements, including the Company’s Chief Financial Officer and/or principal accounting officer or principal financial officer (the Chief Financial Officer and such other officer or officers are referred to herein collectively as the “Senior Accounting Executive”). |
• | The Audit Committee shall review and discuss with management (including the Company’s Senior Accounting Executive) and with the independent auditor the Company’s annual audited financial statements, including (a) all critical accounting policies and practices used or to be used by the Company, (b) the Company’s disclosures under “Management’s Discussion and Analysis of Financial Conditions and Results of Operations,” prior to the filing of the Company’s Annual Report on Form 10-K, and (c) any significant financial reporting issues that have arisen in connection with the preparation of such audited financial statements. |
• | The Audit Committee shall review: |
(i) | any analyses prepared by management, the internal auditors and/or the independent auditor setting forth significant financial reporting issues and judgments made in connection with the preparation of the financial statements, including analyses of the effects of alternative GAAP methods on the financial statements. The Audit Committee may consider the ramifications of the use of such alternative disclosures and treatments on the financial statements, and the treatment preferred by the independent auditor. The Audit Committee may also consider other material written communications between the registered public accounting firm and management, such as any management letter or schedule of unadjusted differences; |
(ii) | major issues as to the adequacy of the Company’s internal controls and any special audit steps adopted in light of material control deficiencies; |
(iii) | major issues regarding accounting principles and procedures and financial statement presentations, including any significant changes in the Company’s selection or application of accounting principles; and |
(iv) | the effects of regulatory and accounting initiatives, as well as off-balance sheet transactions and structures, on the financial statements of the Company. |
• | The Audit Committee shall review and discuss with the independent auditor (outside of the presence of management) how the independent auditor plans to handle its responsibilities under the Private Securities Litigation Reform Act of 1995, and request assurance from the auditor that Section 10A of the Private Securities Litigation Reform Act of 1995 has not been implicated. |
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• | The Audit Committee shall review and discuss with the independent auditor any audit problems or difficulties and management’s response thereto. This review shall include (1) any difficulties encountered by the auditor in the course of performing its audit work, including any restrictions on the scope of its activities or its access to information, (2) any significant disagreements with management and (3) a discussion of the responsibilities, budget and staffing of the Company’s internal audit function. This review may also include: |
(i) | any accounting adjustments that were noted or proposed by the auditors but were “passed” (as immaterial or otherwise); |
(ii) | any communications between the audit team and the audit firm’s national office regarding auditing or accounting issues presented by the engagement; and |
(iii) | any management or internal control letter issued, or proposed to be issued, by the auditors. |
• | The Audit Committee shall discuss with the independent auditors those matters brought to the attention of the Audit Committee by the auditors pursuant to Statement on Auditing Standards No. 61, as amended (“SAS 61”). |
• | The Audit Committee shall also review and discuss with the independent auditors the report required to be delivered by such auditors pursuant to Section 10A(k) of the Exchange Act. |
• | If brought to the attention of the Audit Committee, the Audit Committee shall discuss with the CEO and CFO of the Company (1) all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the Company’s ability to record, process, summarize and report financial information required to be disclosed by the Company in the reports that it files or submits under the Exchange Act, within the time periods specified in the SEC’s rules and forms, and (2) any fraud involving management or other employees who have a significant role in the Company’s internal control over financial reporting. |
• | Based on the Audit Committee’s review and discussions (1) with management of the audited financial statements, (2) with the independent auditor of the matters required to be discussed by SAS 61, and (3) with the independent auditor concerning the independent auditor’s independence, the Audit Committee shall make a recommendation to the Board as to whether the Company’s audited financial statements should be included in the Company’s Annual Report on Form 10-K for the last fiscal year. |
• | The Audit Committee shall prepare the Audit Committee report required by Item 306 of Regulation S-K of the Exchange Act (or any successor provision) to be included in the Company’s annual proxy statement. |
E. | Internal Auditors |
• | At least annually, the Audit Committee shall evaluate the performance, responsibilities, budget and staffing of the Company’s internal audit function and review the internal audit plan. Such evaluation may include a review of the responsibilities, budget and staffing of the Company’s internal audit function with the independent auditors. |
• | In connection with the Audit Committee’s evaluation of the Company’s internal audit function, the Audit Committee may evaluate the performance of the senior officer or officers responsible for the internal audit function. |
F. | Unaudited Quarterly Financial Statements |
• | The Audit Committee shall discuss with management and the independent auditor, prior to the filing of the Company’s Quarterly Reports on Form 10-Q, (1) the Company’s quarterly financial statements and the Company’s related disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations,” (2) such issues as may be brought to the Audit Committee’s attention by the independent auditor pursuant to Statement on Auditing Standards No. 100, and (3) any significant financial reporting issues that have arisen in connection with the preparation of such financial statements. |
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G. | Earnings Press Releases |
• | The Audit Committee shall discuss the Company’s earnings press releases, as well as publicly disclosed financial information and earnings guidance provided externally to analysts or investors, including, in general, the types of information to be disclosed and the types of presentation to be made (paying particular attention to the use of “pro forma” or “adjusted” non-GAAP information). |
H. | Risk Assessment and Management |
• | The Audit Committee shall discuss the guidelines and policies that govern the process by which the Company’s exposure to risk is assessed and managed by management. |
• | In connection with the Audit Committee’s discussion of the Company’s risk assessment and management guidelines, the Audit Committee may discuss or consider the Company’s major financial risk exposures and the steps that the Company’s management has taken to monitor and control such exposures. |
I. | Procedures for Addressing Complaints and Concerns |
• | The Audit Committee shall establish procedures for (1) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters and (2) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters. |
• | The Audit Committee may review and reassess the adequacy of these procedures periodically and adopt any changes to such procedures that the Audit Committee deems necessary or appropriate. |
J. | Regular Reports to the Board |
• | The Audit Committee shall regularly report to and review with the Board any issues that arise with respect to the quality or integrity of the Company’s financial statements, the Company’s compliance with legal or regulatory requirements, the performance and independence of the independent auditors, the performance of the internal audit function and any other matters that the Audit Committee deems appropriate or is requested to review for the benefit of the Board. |
K. | Legal, Regulatory and Ethical Compliance |
• | The Audit Committee shall discuss with management, the independent auditor and outside counsel the legal and regulatory requirements applicable to the Company and its subsidiaries and the Company’s compliance with such requirements. After these discussions, the Audit Committee may, if it determines it to be appropriate, make recommendations to the Board with respect to the Company’s policies and procedures regarding compliance with applicable laws and regulations. |
• | The Audit Committee shall review and approve all transactions between the Company or any of its subsidiaries, on the one hand, and affiliates of the Company, as such term is defined for purposes of the federal securities laws, |
• | The Audit Committee will establish, review and update periodically a code of business conduct and ethics and review regularly with management the systems in place to enforce compliance with such code. At least annually the Audit Committee shall discuss with management the Company’s record of compliance with such code. |
• | The Audit Committee shall discuss with management and, where applicable, counsel, legal matters (including pending or threatened litigation) that may have a material effect on the Company’s financial statements or its compliance policies and procedures. |
• | The Audit Committee shall inquire of management and the independent auditor as to whether, in the preparation or review of the audited financial statements and the quarterly financial statements, management or the independent auditor have any significant concerns regarding the Company’s qualification as a real estate investment trust, or REIT, under the applicable provisions of the federal tax laws. |
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VI. | Additional Authority |
A. | Engagement of Advisors |
• | The Audit Committee may engage independent counsel and such other advisors it deems necessary to carry out its responsibilities and powers, and, if such counsel or other advisors are engaged, shall determine the compensation or fees payable to such counsel or other advisors. |
B. | General |
• | The Audit Committee may form and delegate authority to subcommittees consisting of one or more of its members as the Audit Committee deems appropriate to carry out its responsibilities and exercise its powers, except to the extent prohibited under NYSE Section 303A(7). |
• | The Audit Committee may perform such other oversight functions outside of its stated purpose as may be requested by the Board from time to time. |
• | In performing its oversight function, the Audit Committee shall be entitled to rely upon advice and information that it receives in its discussions and communications with management, the independent auditor and such experts, advisors and professionals as may be consulted with by the Audit Committee. |
• | The Audit Committee is authorized to request that any officer or employee of the Company, the Company’s outside legal counsel, the Company’s independent auditor or any other professional retained by the Company to render advice to the Company attend a meeting of the Audit Committee or meet with any members of or advisors to the Audit Committee. |
ADOPTED: March 4, 2004
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GABLES RESIDENTIAL TRUST
2004 EQUITY INCENTIVE PLAN
SECTION 1. | GENERAL PURPOSE OF THE PLAN; DEFINITIONS |
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SECTION 2. | ADMINISTRATION OF PLAN; ADMINISTRATOR AUTHORITY TO SELECT GRANTEES AND DETERMINE AWARDS |
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delegation and shall contain guidelines as to the determination of the exercise price of any Share Option or Share Appreciation Right, the conversion ratio or price of other Awards and the vesting criteria. The Administrator may revoke or amend the terms of a delegation at any time but such action shall not invalidate any prior actions of the Administrator’s delegate or delegates that were consistent with the terms of the Plan.
SECTION 3. | SHARES ISSUABLE UNDER THE PLAN; MERGERS; SUBSTITUTION |
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are converted into or exchanged for a different kind of securities of the successor entity and the holders of the Company’s outstanding voting power immediately prior to such transaction do not own a majority of the outstanding voting power of the successor entity immediately upon completion of such transaction, or (iv) the sale of all of the Shares of the Company to an unrelated person or entity (in each case, a “Sale Event”), all Options and Share Appreciation Rights that are not exercisable immediately prior to the effective time of the Sale Event shall become fully exercisable as of the effective time of the Sale Event and all other Awards shall become fully vested and nonforfeitable as of the effective time of the Sale Event, except as the Administrator may otherwise specify with respect to particular Awards in the relevant Award documentation. Upon the effective time of the Sale Event, the Plan and all outstanding Awards granted hereunder shall terminate, unless provision is made in connection with the Sale Event in the sole discretion of the parties thereto for the assumption or continuation of Awards theretofore granted by the successor entity, or the substitution of such Awards with new Awards of the successor entity or parent thereof, with appropriate adjustment as to the number and kind of shares and, if appropriate, the per Share exercise prices, as such parties shall agree (after taking into account any acceleration hereunder). In the event of such termination, each grantee shall be permitted, within a specified period of time prior to the consummation of the Sale Event as determined by the Administrator, to exercise all outstanding Options and Share Appreciation Rights held by such grantee, including those that will become exercisable upon the consummation of the Sale Event; provided, however, that the exercise of Options and Share Appreciation Rights not exercisable prior to the Sale Event shall be subject to the consummation of the Sale Event.
SECTION 4. | ELIGIBILITY |
SECTION 5. | SHARE OPTIONS |
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of his immediate family, to trusts for the benefit of such family members, or to partnerships in which such family members are the only partners, provided that the transferee agrees in writing with the Company to be bound by all of the terms and conditions of this Plan and the applicable Option.
SECTION 6. | SHARE APPRECIATION RIGHTS |
SECTION 7. | RESTRICTED SHARE AWARDS |
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Company and its Subsidiaries terminates for any reason, any Restricted Share that has not vested at the time of termination shall automatically and without any requirement of notice to such grantee from, or other action by or on behalf of, the Company be deemed to have been reacquired by the Company at its original purchase price, if any from such grantee or such grantee’s legal representative simultaneously with such termination of employment (or other service relationship), and thereafter shall cease to represent any ownership of the Company by grantee or rights of grantee as a shareholder. Following such deemed reacquisition of unvested Restricted Shares that are represented by physical certificates, grantee shall surrender such certificates to the Company upon request without consideration.
SECTION 8. | DEFERRED SHARE AWARDS |
SECTION 9. | UNRESTRICTED SHARE AWARDS |
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SECTION 10. | DIVIDEND EQUIVALENT RIGHTS |
SECTION 11. OTHER SHARE-BASED AWARDS
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applicable to Other Share-Based Awards. Conditions may be based on continuing employment (or other service relationship), computation of financial metrics and/or achievement of pre-established performance goals and objectives. The provisions of the grant of Other Share-Based Awards need not be the same with respect to each recipient.
SECTION 12. | TAX WITHHOLDING |
SECTION 13. TRANSFER, LEAVE OF ABSENCE, ETC.
SECTION 14. | AMENDMENTS AND TERMINATION |
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to vote at a meeting of shareholders. In addition, to the extent determined by the Administrator to be required by the Code to ensure that Incentive Share Options granted under the Plan are qualified under Section 422 of the Code, Plan amendments shall be subject to approval by the Company shareholders entitled to vote at a meeting of shareholders. Nothing in this Section 14 shall limit the Administrator’s authority to take any action permitted pursuant to Section 3(c).
SECTION 15. | STATUS OF PLAN |
SECTION 16. | CHANGE OF CONTROL PROVISIONS |
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(other than pursuant to a share split, share dividend, or similar transaction or as a result of an acquisition of securities directly from the Company) and immediately thereafter beneficially owns 40 percent or more of the combined voting power of all then outstanding Voting Securities, then a“Change of Control” shall be deemed to have occurred for purposes of the foregoing clause (i).
SECTION 17. | GENERAL PROVISIONS |
SECTION 18. | EFFECTIVE DATE OF PLAN |
SECTION 19. | GOVERNING LAW |
DATE APPROVED BY BOARD OF TRUSTEES: March 4, 2004
DATE APPROVED BY SHAREHOLDERS: [ , 2004]
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1276-PS-04
GABLES RESIDENTIAL TRUST | |
C/O EQUISERVE TRUST COMPANY, N.A. |
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[1276-GABLES RESIDENTIAL] [FILE NAME: ZGRD41.ELX] [VERSION -(4)] [03/26/04] [orig. 03/22/04] |
DETACH HERE IF YOU ARE RETURNING YOUR PROXY CARD BY MAIL | ZGRD41 |
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x | Please mark |
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| 1276 |
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This proxy, when properly executed, will be voted in the manner directed herein by the undersigned shareholder. If no direction is otherwise made, the undersigned’s common shares will be voted “FOR” proposals 1 and 2. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. | |||||||||||||||||||||||
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| FOR |
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| 1. | To elect three Class I Trustees to hold office until the 2007 |
| 2. | To approve the Gables Residential Trust 2004 Equity | ¨ |
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| Annual Meeting of Shareholders and until their successors |
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| Class I Nominees: | (01) Marcus E. Bromley, (02) James D. Motta, (03) Chris C. Stroup. |
| 3. | To consider and act upon any matters incidental to the foregoing or any other matters which may properly come before the meeting or any adjournments thereof. |
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| MARK HERE FOR ADDRESS CHANGE AND NOTE AT LEFT |
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| For all nominees except as noted above |
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| For joint accounts each owner should sign. Executors, administrators, trustees, corporate officers and others acting in a representative capacity should give full title or authority. |
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| Signature: ________________________ Date: ___________ Signature: _______________________________ Date: __________ |
Dear Shareholder:
Please take note of the important information enclosed with this proxy.
Your vote is important and you are encouraged to exercise your right to vote your shares.
Please mark the boxes on the proxy card to indicate how your shares will be voted. See the reverse side, but you need not mark any boxes if you wish to vote in accordance with the Board of Trustees’ recommendations. The proxies cannot vote your preference unless you sign, date and return this card.
Alternatively, you can vote by proxy over the Internet or by telephone. See the reverse side for instructions.
Sincerely,
Gables Residential Trust
[1276-GABLES RESIDENTIAL] [FILE NAME: ZGRD42.ELX] [VERSION -(4)] [03/25/04] [orig. 03/22/04] |
DETACH HERE | ZGRD42 |
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| PROXY |
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| GABLES RESIDENTIAL TRUST |
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| 777 Yamato Road, Suite 510, Boca Raton, FL 33431 |
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| Proxy for Common Shares |
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| THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES |
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| The undersigned hereby appoints Chris D. Wheeler and Marvin R. Banks, Jr., and each of them, as proxies with full power of substitution to represent and vote for and on behalf of the undersigned all common shares of beneficial interest which the undersigned would be entitled to vote, if personally present, at the Annual Meeting of Shareholders of Gables Residential Trust, to be held at the Vinings Club located in the office building of the Company’s Atlanta corporate offices at 2859 Paces Ferry Road, Atlanta, Georgia, 30339 on Friday, May 21, 2004 at 9:00 a.m. local time, and at any adjournments or postponements thereof. The undersigned hereby revokes any proxy previously given in connection with such meeting and acknowledges receipt of the Notice of Annual Meeting of Shareholders and Proxy Statement and the 2003 Annual Report to Shareholders. |
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| SEE REVERSE |
| CONTINUED AND TO BE SIGNED ON REVERSE SIDE |
| SEE REVERSE |
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