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SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ Preliminary Proxy Statement | ¨ Confidential, for Use of the Commission only(as permitted by Rule 14a-6(e)(2)) |
| x | Definitive Proxy Statement |
| ¨ | Definitive Additional Materials |
| ¨ | Soliciting Material Pursuant to Rule 14a-11(c) or Rule 14a-12 |
KEYNOTE SYSTEMS, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
| x | No fee required. |
| ¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
| 1) | Title of each class of securities to which transaction applies: |
| 2) | Aggregate number of securities to which transaction applies: |
| 3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): |
| 4) | Proposed maximum aggregate value of transaction: |
| 5) | Total fee paid: |
| ¨ | Fee paid previously with preliminary materials. |
| ¨ | Check box if any part of the fee is offset as provided by exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
| 1) | Amount Previously Paid: |
| 2) | Form, Schedule or Registration Statement No.: |
| 3) | Filing Party: |
| 4) | Date Filed: |
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Keynote Systems, Inc.
777 Mariners Island Boulevard
San Mateo, California 94404
January 28, 2004
To Our Stockholders:
You are cordially invited to attend the 2004 Annual Meeting of Stockholders of Keynote Systems, Inc. to be held at our executive offices, located at 777 Mariners Island Boulevard in San Mateo, California, on Thursday, March 25, 2004 at 10:00 a.m., Pacific Time.
The matters expected to be acted upon at the meeting are described in detail in the following notice of the 2004 Annual Meeting of Stockholders and proxy statement.
It is important that you use this opportunity to take part in the affairs of Keynote Systems, Inc. by voting on the business to come before this meeting.Whether or not you expect to attend the meeting, please complete, date, sign and promptly return the accompanying proxy in the enclosed postage-paid envelope so that your shares may be represented at the meeting. Returning the proxy does not deprive you of your right to attend the meeting and to vote your shares in person.
We look forward to seeing you at the meeting.
Sincerely,
Umang Gupta
Chairman of the Board and Chief Executive Officer
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Keynote Systems, Inc.
777 Mariners Island Boulevard
San Mateo, California 94404
NOTICE OF THE 2004 ANNUAL MEETING OF STOCKHOLDERS
To Our Stockholders:
NOTICE IS HEREBY GIVEN that the 2004 Annual Meeting of Stockholders of Keynote Systems, Inc. will be held at our executive offices, located at 777 Mariners Island Boulevard in San Mateo, California, on Thursday, March 25, 2004 at 10:00 a.m., Pacific Time, for the following purposes:
1. To elect directors, each to serve until his or her successor has been elected and qualified or until his or her earlier resignation or removal;
2. To ratify the selection of KPMG LLP as independent auditors for the fiscal year ending September 30, 2004; and
3. To transact such other business as may properly come before the meeting or any adjournment.
The foregoing items of business are more fully described in the proxy statement accompanying this notice.
Only stockholders of record at the close of business on January 25, 2004 are entitled to notice of and to vote at the Annual Meeting or any adjournment thereof.
By Order of the Board of Directors,
Peter J. Maloney
Secretary
San Mateo, California
January 28, 2004
Whether or not you expect to attend the Annual Meeting, please complete, date, sign and promptly return the accompanying proxy in the enclosed postage-paid envelope so that your shares may be represented at the meeting.
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The Report of the Audit Committee, the Report of the Compensation Committee and the Stock Price Performance Graph contained in this proxy statement are required by the Securities and Exchange Commission. The information in these sections shall not be deemed to be incorporated by reference into any filing under the Securities Act of 1933 or under the Securities Exchange Act of 1934, except to the extent that we specifically incorporate this information by reference into such filings. In addition, this information shall not otherwise be deemed to be “soliciting material” or to be filed under those Acts.
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Keynote Systems, Inc.
777 Mariners Island Boulevard
San Mateo, California 94404
PROXY STATEMENT
FOR THE 2004 ANNUAL MEETING OF STOCKHOLDERS
January 28, 2004
The accompanying proxy is solicited on behalf of the board of directors of Keynote Systems, Inc., a Delaware corporation, for use at the 2004 Annual Meeting of Stockholders to be held at our executive offices, located at 777 Mariners Island Boulevard in San Mateo, California, on Thursday, March 25, 2004 at 10:00 a.m., Pacific Time. Only holders of record of our common stock at the close of business on January 25, 2004, which is the record date, will be entitled to vote at the Annual Meeting. At the close of business on the record date, we had 19,246,115 shares of common stock outstanding and entitled to vote. All proxies will be voted in accordance with the instructions contained therein and, if no choice is specified, the proxies will be voted in favor of the nominees for director and the proposal presented in the accompanying notice of the Annual Meeting and this proxy statement. This proxy statement and the accompanying form of proxy were first mailed to stockholders on or about February 12, 2004. Our annual report and Form 10-K for the fiscal year ended September 30, 2003 are enclosed with this proxy statement.
Voting Rights
Holders of our common stock are entitled to one vote for each share held as of the record date.
Vote Needed for a Quorum
A quorum is required for our stockholders to conduct business at the Annual Meeting. The holders of a majority of the shares of our common stock entitled to vote on the record date, present in person or represented by proxy, will constitute a quorum for the transaction of business.
Vote Required to Approve the Proposals
With respect to Proposal No. 1, directors will be elected by a plurality of the votes of the shares of our common stock present in person or represented by proxy at the Annual Meeting and entitled to vote on the election of directors. Approval and adoption of Proposal No. 2 requires the affirmative vote of a majority of the shares of our common stock entitled to vote on the proposal that are present in person or represented by proxy at the Annual Meeting and are voted for or against the proposal. The effectiveness of any of the proposals is not conditioned upon the approval by our stockholders of any other proposal by the stockholders.
Effect of Abstentions
If stockholders abstain from voting, including brokers holding their customers’ shares of record who cause abstentions to be recorded, these shares are considered present and entitled to vote at the Annual Meeting. These shares will count toward determining whether or not a quorum is present. However, these shares will not be taken into account in determining the outcome of any of the proposals.
Effect of “Broker Non-Votes”
If a stockholder does not give a proxy to its broker with instructions as to how to vote the shares, the broker has authority under New York Stock Exchange rules to vote those shares for or against certain “routine” matters,
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such as all of the proposals to be voted on at the Annual Meeting. If a broker votes shares that are unvoted by its customers for or against a proposal, these shares are considered present and entitled to vote at the Annual Meeting. These shares will count toward determining whether or not a quorum is present. These shares will also be taken into account in determining the outcome of all of the proposals.
Although all of the proposals to be voted on at the Annual Meeting are considered “routine,” where a matter is not “routine,” a broker generally would not be entitled to vote its customers’ unvoted shares. These so-called “broker non-votes” would count toward determining whether or not a quorum is present. However, these shares would not be taken into account in determining the outcome of any of the proposals.
Adjournment of Meeting
In the event that sufficient votes in favor of the proposals are not received by the date of the Annual Meeting, the persons named as proxies may propose one or more adjournments of the Annual Meeting to permit further solicitations of proxies. Any such adjournment would require the affirmative vote of the majority of the shares of common stock present in person or represented by proxy at the Annual Meeting.
Expenses of Soliciting Proxies
We will pay the expenses of soliciting proxies to be voted at the Annual Meeting. Following the original mailing of the proxies and other soliciting materials, we and/or our agents may also solicit proxies by mail, telephone, telegraph or in person. Following the original mailing of the proxies and other soliciting materials, we will request that brokers, custodians, nominees and other record holders of our common stock forward copies of the proxy and other soliciting materials to persons for whom they hold shares of common stock and request authority for the exercise of proxies. In these cases, we will reimburse the record holders for their reasonable expenses if they ask us to do so.
Revocability of Proxies
Any person signing a proxy in the form accompanying this proxy statement has the power to revoke it prior to the Annual Meeting or at the Annual Meeting prior to the vote. A proxy may be revoked by any of the following methods:
| • | a written instrument delivered to us stating that the proxy is revoked; |
| • | a subsequent proxy that is signed by the person who signed the earlier proxy and is presented at the Annual Meeting; or |
| • | attendance at the Annual Meeting and voting in person. |
Please note, however, that if a stockholder’s shares are held of record by a broker, bank or other nominee and that stockholder wishes to vote at the Annual Meeting, the stockholder must bring to the Annual Meeting a letter from the broker, bank or other nominee confirming the stockholder’s beneficial ownership of the shares.
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At the Annual Meeting, stockholders will elect each director to hold office until the next Annual Meeting of Stockholders and until his or her successor has been elected and qualified or until such director’s earlier resignation or removal. The size of our board of directors is currently set at six members. Accordingly, six nominees will be elected at the Annual Meeting to be our directors. If any nominee for any reason is unable to serve, or for good cause will not serve, as a director, the proxies may be voted for a substitute nominee as the proxy holder may determine. We are not aware of any nominee who will be unable to or, for good cause, will not serve as a director.
Nominees for Board of Directors
The names of the nominees for election to our board of directors at the Annual Meeting, and information about each of them, are included below.
Name | Age | Principal Occupation | Director Since | |||
Umang Gupta | 54 | Chairman of the Board and Chief Executive Officer of Keynote | 1997 | |||
David Cowan | 37 | General Partner of Bessemer Venture Partners | 1998 | |||
Deborah Rieman | 54 | Retired President and Chief Executive Officer of Check Point Software Technologies Inc. | 2002 | |||
Mohan Gyani | 51 | Senior Advisor, Office of the Chairman and Chief Executive Officer, AT&T Wireless Mobility Services | 2002 | |||
Geoffrey Penney | 58 | Executive Vice President and Chief Information Officer, Charles Schwab Corporation | 2002 | |||
Raymond L. Ocampo Jr. | 50 | Retired Senior Vice President, General Counsel and Secretary of Oracle Corporation | — | |||
Umang Guptahas served as one of our directors since September 1997 and as our Chief Executive Officer and Chairman of the board of directors since December 1997. Previously, he was a private investor and an advisor to high-technology companies and the founder and chairman of the board and chief executive officer of Centura Software Corporation. He previously held various positions with Oracle Corporation and IBM. Mr. Gupta holds a B.S. degree in chemical engineering from the Indian Institute of Technology, Kanpur, India, and an M.B.A. degree from Kent State University.
David Cowanhas served as one of our directors since March 1998. Since August 1996, Mr. Cowan has served as a General Partner of Bessemer Venture Partners, a venture capital investment firm. Mr. Cowan is also a director of VeriSign, Inc. as well as of several private companies. Mr. Cowan holds an A.B. degree in mathematics and computer science and a M.B.A. degree from Harvard University.
Deborah Riemanhas served as one of our directors since January 2002. Since June 1999, Dr. Rieman has managed a private investment fund. Since August 1999, Dr. Rieman has also served as an Entrepreneur-in-Residence with U.S. Venture Partners, a venture capital firm. From July 1995 to June 1999, Dr. Rieman was the President and Chief Executive Officer of Check Point Software Technologies Inc., an Internet security software company. Dr. Rieman also serves as a director of Altera Corp., Corning Inc., Kintera, Inc., and Tumbleweed Communications Inc. Dr. Rieman holds a Ph.D. degree in mathematics from Columbia University and a B.A. degree in mathematics from Sarah Lawrence College.
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Mohan Gyanihas served as one of our directors since January 2002. Since January 2003, Mr. Gyani has served as Senior Advisor, Office of the Chairman and Chief Executive Officer, of AT&T Wireless Mobility Services, a telecommunications company. He served from March 2000 to January 2003 as President and Chief Executive Officer and from January 2000 to March 2000 as Chief Financial Officer of AT&T Wireless Mobility Services. From October 1999 to December 1999, Mr. Gyani served as President and Chief Financial Officer of PeoplePC, Inc., a computer company. From June 1999 to September 1999, he served as the Head of Strategy and Corporate Development and a member of the board of directors of Vodafone AirTouch Plc, a mobile telecommunications network company. He served as Executive Vice President and Chief Financial Officer of AirTouch, a telecommunications company, from September 1995 to June 1999, prior to its merger with Vodafone. Mr. Gyani holds an M.B.A. degree and a B.A. degree in business administration from San Francisco State University.
Geoffrey Penneyhas served as one of our directors since July 2002. Since December 1998, Mr. Penney has served as Executive Vice President, and since November 2001, as Chief Information Officer, of the Charles Schwab Corporation, a financial services company. Mr. Penney holds a Ph.D. degree and B.A. degree in inorganic chemistry from St. John’s College, Cambridge.
Raymond L. Ocampo Jr.has been nominated to serve as one of our directors.In November 1996, Mr. Ocampo retired from Oracle Corporation, where he had served in various senior and executive positions since 1986, most recently as Senior Vice President, General Counsel and Secretary since September 1990. Mr. Ocampo is a member of the boards of directors of Intraware, Inc., CytoGenix, Inc., PMI Group, Inc. and a private company. Since January 2000, Mr. Ocampo has also served as a member of the board of directors of the Berkeley Center for Law & Technology, which he co-founded in 1996. Mr. Ocampo holds a J.D. degree from Boalt Hall School of Law at the University of California at Berkeley and an A.B. degree in Political Science from the University of California, Los Angeles.
The Board Recommends a Vote FOR the Election of
Each of the Nominated Directors.
Stratton Sclavosretired from our Board of Directors effective as of December 29, 2003.
Director Independence
The board has determined that each of our directors is an independent director as defined by the rules of the NASDAQ Stock Market, other than Mr. Gupta, who serves as an employee of Keynote as our chief executive officer.
Board Meetings
The board met five times, including by telephone conference, during the fiscal year ended September 30, 2003. No director attended fewer than 75% of the total number of meetings held by the board and by all committees of the board on which such director served, during the period that such director served.
Board Committees
Our board of directors has a compensation committee, an audit committee and a nominating committee.
Compensation Committee. The current members of our compensation committee are Mr. Cowan and Dr. Rieman. The board of directors has determined that each member of the compensation committee is an independent director as defined by the rules of the NASDAQ Stock Market, a non-employee director within the meaning of Section 16 of the Securities Exchange Act of 1934, as amended, and an outside director within the
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meaning of Section 162(m) of the Internal Revenue Code. The compensation committee reviews and makes recommendations to our board concerning salaries and incentive compensation for our officers and employees. The compensation committee also administers our 1999 Equity Incentive Plan and 1999 Employee Stock Purchase Plan. The compensation committee met one time during the fiscal year ended September 30, 2003.
Audit Committee. The current members of our audit committee are Mr. Gyani and Mr. Penney, and Mr. Sclavos served as a member of the audit committee until his retirement from our board in December 2003. The board intends to appoint a third member to the audit committee prior to the Annual Meeting. The board of directors has determined that each member of the audit committee is an independent director as defined by the rules of the Securities and Exchange Commission and the NASDAQ Stock Market, and that each of them is able to read and understand fundamental financial statements. The board of directors has also determined that Mr. Gyani is an “audit committee financial expert” within the meaning of the rules of the Securities and Exchange Commission and is “financially sophisticated” within the meaning of the rules of the NASDAQ Stock Market. Our audit committee reviews our financial statements, monitors our accounting policies and practices, makes recommendations to our board regarding the selection of independent auditors and reviews the results and scope of audits and other services provided by our independent auditors. The audit committee met four times during the fiscal year ended September 30, 2003.
Nominating Committee. The current members of our nominating committee are Mr. Cowan and Mr. Penney. The board of directors has determined that each member of the nominating committee is an independent director as defined by the rules of the NASDAQ Stock Market. Our nominating committee does not operate under a written charter. Our nominating committee identifies, considers and recommends candidates to serve as members of the board and makes recommendations regarding the structure and composition of the board and board committees. The nominating committee was established in March 2003 and did not meet during the fiscal year ended September 30, 2003.
Consideration of Director Nominees
Our nominating committee generally identifies nominees for our board based upon recommendations by our directors and management. The nominating committee will also consider recommendations properly submitted by our stockholders in accordance with the procedure set forth in our bylaws. To date, we have not received any such recommendations from our stockholders. Stockholders can recommend qualified candidates for our board by writing to our corporate secretary at Keynote Systems, Inc., 777 Mariners Island Boulevard, San Mateo, CA 94404. Submissions that are received that meet the criteria outlined below will be forwarded to the nominating committee for review and consideration. We request that any such recommendations be made at least three months prior to the end of the fiscal year ending September 30, 2004 to ensure adequate time for meaningful consideration by the nominating committee. The nominating committee intends to review periodically whether a more formal policy regarding stockholder nominations should be adopted.
The goal of the nominating committee is to ensure that our board possesses a variety of perspectives and skills derived from high-quality business and professional experience. The nominating committee seeks to achieve a balance of knowledge, experience and capability on our board. To this end, the nominating committee seeks nominees with the highest professional and personal ethics and values, an understanding of our business and industry, diversity of business experience and expertise, a high level of education, broad-based business acumen, and the ability to think strategically. Although the nominating committee uses these and other criteria to evaluate potential nominees, we have no stated minimum criteria for nominees. The nominating committee does not use different standards to evaluates nominees depending on whether they are proposed by our directors and management or by our stockholders. To date, we have not paid any third parties to assist us in this process.
Mr. Ocampo, who has not previously served on our board, was recommended to the nominating committee by Mr. Gupta, chairman of our board and our chief executive officer. After completing an independent evaluation, the nominating committee recommended to our board of directors, and our board of directors approved, the nomination of Mr. Ocampo for election to our board at our Annual Meeting.
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Stockholder Communication with Our Board
Our stockholders may communicate with our board or any of our individual directors by writing to them c/o Keynote Systems, Inc., 777 Mariners Island Boulevard, San Mateo, CA 94404. In addition, all communications that are received by our chief executive officer or chief financial officer that are directed to the attention of our board are forwarded to our board. The nominating committee intends to consider whether it is appropriate to adopt a more formal process for our stockholders to communicate with our board. We do not have a formal policy regarding attendance by members of our board at our Annual Meeting, however, the nominating committee intends to consider whether it is appropriate to adopt such a policy. Mr. Gupta, chairman of our board and our chief executive officer, has attended all of our Annual Meetings.
Cash Compensation. Each member of the board of directors who is not employed by Keynote is paid an annual retainer of $20,000, provided that each such non-employee director must attend at least three of the four regularly scheduled board meetings during the fiscal year and at least 75% of the total number of board meetings held during such year. Directors who are employees do not receive cash compensation from Keynote for the services they provide as directors. All directors are reimbursed for their reasonable expenses in attending board and board committee meetings.
Option Grants. Under our 1999 Equity Incentive Plan, each new non-employee director is automatically granted an option to purchase 50,000 shares of common stock on the date he or she becomes a director. In addition, each new member of the audit committee or of the compensation committee is generally granted an option to purchase 10,000 shares of common stock on the date he or she is elected or appointed to serve on such committee. The chair of the audit committee generally is granted an option to purchase an additional 5,000 shares of common stock on the date of his or her appointment as chair. The options have an exercise price equal to the fair market value of our common stock on the date of grant, have ten-year terms and vest over three years. One-third of the shares subject to these options vest on the earlier of one year following the director’s appointment to the board of directors or committee, as applicable, or the first annual meeting of our stockholders following the grant of the option. The remaining shares subject to these options vest ratably monthly over the two years from the date on which shares first vest.
In July 2003, David Cowan and Deborah Rieman, as members of the compensation committee, and Geoffrey Penney and Stratton Sclavos, as members of the audit committee, each received an option grant to purchase 10,000 shares of common stock. Mohan Gyani, as chair of the audit committee, received an option grant to purchase 15,000 shares of common stock. These options were granted according to the terms set forth above.
Compensation Committee Interlocks and Insider Participation
None of the members of the compensation committee has at any time since our formation been one of our officers or employees. None of our executive officers currently serves or in the past has served as a member of the board of directors or compensation committee of any entity that has one or more executive officers serving on our board or compensation committee.
We have adopted a code of ethics that applies to our Chief Executive Officer and senior financial officers, including our chief financial officer and controller. This code of ethics is posted on our website at http://www.keynote.com.
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RATIFICATION OF SELECTION OF INDEPENDENT AUDITORS
The audit committee of our board of directors has selected KPMG LLP as the independent auditors to perform the audit of our financial statements for the fiscal year ending September 30, 2004, and our stockholders are being asked to ratify such selection. Representatives of KPMG are expected to be present at the Annual Meeting, will have the opportunity to make a statement at the Annual Meeting if they desire to do so and are expected to be available to respond to appropriate questions.
Ratification by our stockholders of the selection of KPMG LLP as our independent accountants is not required by our bylaws or otherwise. However, the board is submitting the selection of KPMG LLP to our stockholders for ratification as a matter of good corporate practice. If our stockholders fail to ratify this selection, the audit committee will reconsider whether or not to retain that firm. Even if the selection is ratified, the audit committee in its discretion may direct the appointment of a different independent accounting firm at any time during the year if it determines that such a change would be in the best interests of Keynote and our stockholders.
The Board Recommends a Vote FOR the Ratification of the Selection of KPMG LLP
Principal Accountant Fees and Services
During the fiscal years ended September 30, 2002 and 2003, the aggregate fees billed by Keynote’s independent auditors, KPMG LLP, for professional services were as follows:
| • | Audit Fees. The aggregate fees billed by KPMG LLP for professional services rendered for the audit of Keynote’s annual consolidated financial statements, review of the consolidated financial statements included in Keynote’s quarterly reports on Form 10-Q and services that are normally provided by the independent auditors in connection with statutory and regulatory filings or engagements were $301,109 for the fiscal year ended September 30, 2002 and $291,500 for the fiscal year ended September 30, 2003; |
| • | Audit-Related Fees. The aggregate fees billed by KPMG LLP for assurance and related services that are reasonably related to the performance of Keynote’s consolidated financial statements that are not reported above under “Audit Fees” were $15,000 for the fiscal year ended September 30, 2002. The services for the fees disclosed under this category primarily include consultation in connection with our purchase of our headquarters building. No fees for assurance and related services were billed by KPMG for the fiscal year ended September 30, 2003; |
| • | Tax Fees. The aggregate fees billed by KPMG LLP for professional services rendered for tax compliance and tax advice planning were $103,995 for the fiscal year ended September 30, 2002 and $110,850 for the fiscal year ended September 30, 2003. The services for the fees disclosed under this category include tax consultation and the preparation of tax returns; and |
| • | All Other Fees. No other fees were billed by KPMG LLP for the fiscal year ended September 30, 2002 or the fiscal year ended September 30, 2003 for services other than those described above. |
The Audit Committee has determined that the provision of these services is compatible with maintaining KPMG LLP’s independence.
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The audit committee of the board of directors monitors the adequacy of Keynote’s accounting and financial reporting processes. The committee also evaluates the performance and independence of Keynote’s independent auditors. The audit committee operates under a written charter that was adopted by each of Keynote’s board of directors and audit committee on June 9, 2000 and amended on April 21, 2003. The Audit Committee Charter is attached to this proxy statement as Annex A and is posted on Keynote’s website at http://www.keynote.com.
Under the written charter, the committee consists of at least three directors and each member of the committee is “independent” as defined by the rules of the Securities and Exchange Commission and the NASDAQ Stock Market. The current members of the committee are Mr. Gyani and Mr. Penney, and Mr. Sclavos served as a member of the audit committee until his retirement from our board in December 2003. The board intends to appoint a third member to the audit committee prior to the Annual Meeting. The board of directors has determined that each member of the audit committee is an independent director as defined by the rules of the Securities and Exchange Commission and the NASDAQ Stock Market, and that each of them is able to read and understand fundamental financial statements. The board of directors has also determined that Mr. Gyani is an “audit committee financial expert” within the meaning of the rules of the Securities and Exchange Commission and is “financially sophisticated” within the meaning of the rules of the NASDAQ Stock Market.
Keynote’s financial and senior management supervise the systems of internal controls and the financial reporting process. Keynote’s independent auditors perform an independent audit of Keynote’s consolidated financial statements in accordance with generally accepted auditing standards and issue a report on these consolidated financial statements. The audit committee monitors these processes.
The audit committee has reviewed Keynote’s audited consolidated financial statements for the fiscal year ended September 30, 2003 and has met with both the management of Keynote and its independent accountants to discuss the consolidated financial statements. Keynote’s management represented to the audit committee that Keynote’s audited consolidated financial statements were prepared in accordance with generally accepted accounting principles.
The audit committee discussed with Keynote’s independent auditors the matters required to be discussed by Statement on Auditing Standards No. 61,Communication with Audit Committees. The audit committee has also received from Keynote’s independent auditors the written disclosures and letter required by Independence Standards Board Standard No. 1,Independence Discussions with Audit Committees, and has discussed with Keynote’s independent auditors the independence of that firm. The audit committee has also considered whether the provision of non-audit services by Keynote’s independent auditors is compatible with maintaining the independence of the independent auditors.
Based on the audit committee’s discussions with the management of Keynote and Keynote’s independent auditors and based on the audit committee’s review of Keynote’s audited consolidated financial statements together with the report of Keynote’s independent auditors on the consolidated financial statements and the representations of Keynote’s management with regard to these consolidated financial statements, the audit committee recommended to Keynote’s board of directors that the audited consolidated financial statements be included in Keynote’s annual report on Form 10-K for the fiscal year ended September 30, 2003, filed with the Securities and Exchange Commission.
The Audit Committee pre-approved all audit and non-audit services provided to us by the independent auditors during fiscal 2003. It is the policy of the Audit Committee to pre-approve each engagement with the independent auditors with respect to audit and non-audit services.
Audit Committee
Mohan Gyani
Geoffrey Penney
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table presents information as to the beneficial ownership of our common stock as of January 1, 2004 by:
| • | each stockholder known by us to be the beneficial owner of more than 5% of our common stock; |
| • | each of our directors and nominees for director; |
| • | our Chief Executive Officer and five other most highly compensated executive officers who were serving as executive officers as of September 30, 2003; and |
| • | all of our directors, nominees and executive officers as a group. |
The percentage ownership is based on 19,244,459 shares of common stock outstanding as of January 1, 2004. Shares of common stock that are subject to options currently exercisable or exercisable within 60 days of January 1, 2004, are deemed outstanding for the purposes of computing the percentage ownership of the person holding these options but are not deemed outstanding for computing the percentage ownership of any other person. Beneficial ownership is determined under the rules of the Securities and Exchange Commission and generally includes voting or investment power with respect to securities. Unless indicated below, to our knowledge, the persons and entities named in the table have sole voting and sole investment power with respect to all shares beneficially owned, subject to community property laws where applicable. Unless otherwise noted, the address for each stockholder listed below is c/o Keynote Systems, Inc., 777 Mariners Island Boulevard, San Mateo, CA 94404.
| Shares Beneficially Owned | |||||
Name of Beneficial Owner | Number of Shares | Percent | |||
Umang Gupta(1) | 3,292,576 | 16 | % | ||
FMR Corp.(2) One Federal Street Boston, MA 02110-2003 | 2,724,827 | 14 | % | ||
High Rock Capital LLC(3) 28 State Street, 18th Floor Boston, MA 02109 | 1,028,000 | 5 | % | ||
Woodland Partners(4) 68 Wheatley Road Brookville, NY 11545 | 985,894 | 5 | % | ||
Cannell Capital LLC(5) 150 California Street, Fifth Floor San Francisco, CA 94111 | 940,000 | 5 | % | ||
David J. Greene and Company LLC(6) 599 Lexington Avenue New York, NY 10022 | 899,968 | 5 | % | ||
Donald Aoki(7) | 265,700 | 1 | % | ||
Lloyd Taylor(8) | 232,554 | 1 | % | ||
David Cowan(9) | 198,251 | 1 | % | ||
Richard Rudolph(10) | 79,502 | * | |||
Arnold Waldstein(11) | 72,172 | * | |||
Raymond L. Ocampo Jr.(12) | 57,442 | * | |||
Mohan Gyani(13) | 52,222 | * | |||
Deborah Rieman(14) | 47,222 | * | |||
Geoffrey Penney(15) | 31,944 | * | |||
John Flavio(16) | 22,320 | * | |||
All 12 directors, nominees and executive officers as a group(17) | 4,423,077 | 21 | % | ||
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| * | Indicates beneficial ownership of less than 1%. |
| (1) | Includes 70,000 shares held by the Gupta Family 1999 Irrevocable Trust. Mr. Gupta disclaims beneficial ownership of these shares except to the extent of his pecuniary interest in the shares. Includes 1,141,666 shares subject to options exercisable within 60 days of January 1, 2004. |
| (2) | Based solely on information provided by FMR Corp. in an amended Schedule 13F filed with the Securities and Exchange Commission on September 30, 2003. According to this Schedule 13F, FMR Corp. may be deemed to share voting and/or investment power with respect to these shares with certain affiliated companies and persons listed in the Schedule 13F. |
| (3) | Based solely on information provided by High Rock Capital LLC in an amended Schedule 13G filed with the Securities and Exchange Commission on February 7, 2003. According to the Schedule 13G, High Rock Capital LLC may be deemed to share voting and/or investment power with respect to these shares with certain affiliated companies and persons listed in the Schedule 13G. |
| (4) | Based solely on information provided by Woodland Partners in a Schedule 13G filed with the Securities and Exchange Commission on January 16, 2004. According to the Schedule 13G, Woodland Partners may be deemed to share voting and/or investment power with respect to these shares with certain affiliated companies and persons listed in the Schedule 13G. |
| (5) | Based solely on information provided by Cannell Capital LLC in an amended Schedule 13G filed with the Securities and Exchange Commission on October 3, 2003. According to the Schedule 13G, Cannel Capital LLC may be deemed to share voting and/or investment power with respect to these shares with certain affiliated companies and persons listed in the Schedule 13G. |
| (6) | Based solely on information provided by David J. Greene and Company LLC in a Schedule 13F filed with the Securities and Exchange Commission on November 14, 2003. According to the Schedule 13F, David J. Greene and Company LLC may be deemed to share voting power with respect to these shares. |
| (7) | Includes 96,672 shares held by the Aoki family trust, 5,042 shares held by Mr. Aoki as trustee for his minor children and 950 shares held by the Frank and Jeanne Aoki Revocable Trust, over which Mr. Aoki exercises investment power. Mr. Aoki disclaims beneficial ownership of these shares except to the extent of his pecuniary interest in the shares. Includes 157,083 shares subject to options exercisable within 60 days of January 1, 2004. |
| (8) | Includes 113,949 shares held by the Taylor Family Trust. Includes 118,605 shares subject to options exercisable within 60 days of January 1, 2004. |
| (9) | Includes 50,000 shares subject to options exercisable within 60 days of January 1, 2004. |
| (10) | Includes 73,400 shares subject to options exercisable within 60 days of January 1, 2004. |
| (11) | Includes 68,750 shares subject to options exercisable within 60 days of January 1, 2004. |
| (12) | Includes 28,909 shares held by Raymond L. Ocampo Jr. and Sandra O. Ocampo, Trustees of Ocampo Revocable Trust UTA May 30, 1996. |
| (13) | Represents 52,222 shares subject to options exercisable within 60 days of January 1, 2004. |
| (14) | Represents 47,222 shares subject to options exercisable within 60 days of January 1, 2004. |
| (15) | Represents 31,944 shares subject to options exercisable within 60 days of January 1, 2004. |
| (16) | Includes 17,500 shares subject to options exercisable within 60 days of January 1, 2004. Mr. Flavio retired as our Senior Vice President of Finance and Chief Financial Officer effective September 30, 2003. |
| (17) | Includes 1,828,807 shares subject to options exercisable within 60 days of January 1, 2004. |
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The following table presents compensation information for the fiscal years ending September 30, 2001, 2002 and 2003 paid or accrued to our Chief Executive Officer and our five other most highly compensated executive officers who were serving as executive officers as of September 30, 2003.
| Long Term Compensation | ||||||||||||||
| Annual Compensation | Awards | |||||||||||||
Name and Principal Position | Fiscal Year | Salary | Bonus | Other Compensation | Securities Underlying Options | |||||||||
Umang Gupta Chief Executive Officer | 2003 2002 2001 | $ | 237,500 237,500 200,645 | $ | 127,500 100,000 — | $ | — — — | | — 1,300,000 — | |||||
Richard Rudolph Vice President of Worldwide Sales | 2003 2002 2001 | | 166,250 131,250 — | | 109,513 69,640 — | | — 25,216 — | (2) | 40,000 150,000 — | |||||
John Flavio(1) Former Senior Vice President of Finance and Chief Financial Officer | 2003 2002 2001 | | 182,991 192,622 185,148 | | 37,752 21,669 13,933 | | — — — | | — 70,000 75,000 | |||||
Arnold Waldstein Vice President of Marketing and Business Development | 2003 2002 2001 | | 171,000 82,500 — | | 41,983 55,500 — | | — — — | | 20,000 150,000 — | |||||
Lloyd Taylor Vice President of Operations | 2003 2002 2001 | | 176,939 186,251 179,588 | | 26,075 20,953 — | | — — — | | 30,000 60,000 76,000 | |||||
Donald Aoki Vice President of Engineering | 2003 2002 2001 | | 176,504 185,794 179,154 | | 25,970 19,111 14,875 | | — — — | | 40,000 50,000 120,000 | |||||
| (1) | Mr. Flavio retired as our Senior Vice President of Finance and Chief Financial Officer effective September 30, 2003. |
| (2) | Represents an allowance for certain travel expenses. |
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The following table presents the grants of stock options under our 1999 Equity Incentive Plan during the fiscal year ended September 30, 2003 to our Chief Executive Officer and our five other most highly compensated executive officers who were serving as executive officers as of September 30, 2003.
Name | Individual Grants | Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Option Term | ||||||||||||||
Number of Securities Underlying Options | Percent of Total Options Granted to Employees In | Exercise Price | Expiration Date | |||||||||||||
| 5% | 10% | |||||||||||||||
Umang Gupta | — | — | % | $ | — | — | $ | — | $ | — | ||||||
Richard Rudolph | 40,000 | 4.9 | 10.73 | 7/18/2013 | 269,922 | 684,034 | ||||||||||
John Flavio | — | — | — | — | — | — | ||||||||||
Arnold Waldstein | 20,000 | 2.4 | 10.73 | 7/18/2013 | 134,961 | 342,017 | ||||||||||
Lloyd Taylor | 30,000 | 3.6 | 10.73 | 7/18/2013 | 202,441 | 513,026 | ||||||||||
Donald Aoki | 40,000 | 4.9 | 10.73 | 7/18/2013 | 269,922 | 684,034 | ||||||||||
All options granted under our 1999 Equity Incentive Plan are either incentive stock options or nonstatutory stock options. Options granted under our 1999 Equity Incentive Plan generally vest and become exercisable over a four-year period as to 25% of the shares subject to the option one year from the date of grant and as to 2.083% of the shares each succeeding month. Options expire 10 years from the date of grant. Options were granted at an exercise price equal to the fair market value of our common stock on the date of grant. In the year ending September 30, 2003, we granted to our employees options to purchase a total of 823,800 shares of our common stock.
Potential realizable values are computed by:
| • | multiplying the number of shares of common stock subject to a given option by the market price per share of our common stock on the date of grant; |
| • | assuming that the aggregate option exercise price derived from that calculation compounds at the annual 5% or 10% rates shown in the table for the entire 10-year term of the option; and |
| • | subtracting from that result the aggregate option exercise price. |
The 5% and 10% assumed annual rates of stock price appreciation are required by the rules of the Securities and Exchange Commission and do not represent our estimate or projection of future common stock prices. The closing price per share of our common stock as reported on the NASDAQ National Market on September 30, 2003, was $11.19.
Aggregated Option Exercises in Fiscal 2003 and Option Values at September 30, 2003
The following table presents the number of shares of common stock subject to vested and unvested stock options held as of September 30, 2003 by our Chief Executive Officer and our five other most highly compensated executive officers who were serving as executive officers as of September 30, 2003. None of these individuals exercised stock options during the fiscal year ended September 30, 2003. Also reported is the value of in-the-money stock options as of September 30, 2003, which represents the positive difference between the aggregate exercise price of the outstanding options and the aggregate fair market value of the options based on
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$11.19, the closing price per share of our common stock on September 30, 2003, as reported on the NASDAQ National Market. The value of the unexercised in-the-money options have not been, and may never be, realized.
| Number of Shares Acquired on Exercise | Value Realized | Number of Securities Underlying at September 30, 2003 | Value of Unexercised In-the-Money Options at September 30, 2003 | ||||||||||||
Name | Exercisable | Unexercisable | Exercisable | Unexercisable | |||||||||||
Umang Gupta | — | $ | — | 912,499 | 687,500 | $ | 2,523,121 | $ | 2,247,879 | ||||||
Richard Rudolph | — | — | 65,625 | 124,375 | 166,687 | 232,712 | |||||||||
John Flavio | — | — | 211,040 | — | 638,922 | — | |||||||||
Arnold Waldstein | — | — | 53,125 | 116,875 | 95,094 | 182,606 | |||||||||
Lloyd Taylor | — | — | 90,792 | 134,376 | 251,970 | 254,996 | |||||||||
Donald Aoki | — | — | 125,833 | 157,917 | 337,778 | 276,585 | |||||||||
As of September 30, 2003, we maintained our 1999 Equity Incentive Plan and 1999 Employee Stock Purchase Plan, both of which were approved by our stockholders. Our 1996 Stock Option Plan and our 1999 Stock Option Plan, both of which were terminated in connection with our initial public offering in September 1999, were also approved by our stockholders.
The following table gives information about equity awards under those plans as of September 30, 2003:
| (a) | (b) | (c) | ||||||
Plan Category | Number of Shares to be Issued Upon Exercise of Outstanding Options | Weighted-Average Exercise Price of Outstanding Options | Number of Shares Available for Equity Compensation Plans (Excluding Shares | |||||
Equity compensation plans approved by stockholders | 5,580,885 | $ | 12.61 | 6,199,043 | (1) | |||
Equity compensation plans not approved by stockholders(2) | — | — | — | |||||
Total | 5,580,885 | $ | 12.61 | 6,199,043 | ||||
| (1) | Of these, 5,218,186 shares remained available for grant under the 1999 Equity Incentive Plan and 980,857 shares remained available for grant under the 1999 Employee Stock Purchase Agreement. All of the shares available for grant under the 1999 Equity Incentive Plan may be issued as restricted stock, although we do not currently intend to do so. |
| (2) | In connection with our acquisition of Velogic, Inc. in June 2002, we assumed the options to purchase stock initially granted under Velogic’s 1998 Stock Option/Stock Issuance Plan. The options have been converted into options to purchase our common stock on the terms specified in the agreement and plan of reorganization with Velogic but are otherwise administered in accordance with the terms of the Velogic’s 1998 Stock Option/Stock Issuance Plan. No further awards will be made under Velogic’s 1998 Stock Option/Stock Issuance Plan. The options generally vest over four years and expire ten years from the date of grant. As of September 30, 2003, there were outstanding options to purchase a total of 5,000 shares with a weighted average exercise price of $2.053 per share. Information regarding these assumed options are not included in the table above. |
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Employment Agreement with Chief Executive Officer
We entered into an employment agreement with Umang Gupta, our Chief Executive Officer, in December 1997 and amended this agreement in November 2001. This agreement, as amended, establishes Mr. Gupta’s annual base salary and eligibility for benefits and bonuses. This agreement continues until it is terminated upon written notice by Mr. Gupta or us. We must pay Mr. Gupta his salary and other benefits through the date of any termination of his employment. If his employment is terminated by us without cause or through his constructive termination due to a material reduction in his salary or benefits, a material change in his responsibilities or a sale of us if he is not the Chief Executive Officer of the resulting combined company, we must also pay his salary for six additional months after that date.
In connection with the November 2001 amendment of this agreement, Mr. Gupta was granted an option to purchase 1,300,000 shares of common stock at an exercise price of $7.52 per share. This option is immediately exercisable, subject to our right to repurchase the shares of common stock upon termination of his employment. This option vested as to 20,833 shares on January 7, 2002, vested as to 33,333 shares each month thereafter for 24 months, and is vesting as to 20,833 shares each month thereafter.
Under the agreement, as amended, all shares subject to Mr. Gupta’s options will vest in full 90 days following a sale of us if Mr. Gupta is not the Chief Executive Officer of the resulting combined company. If his employment is terminated by us without cause or through his voluntary termination, and if he assists in the transition to a successor Chief Executive Officer, vesting of the shares subject to his options will continue for an additional 12 months. If his employment is terminated by us without cause or due to his death or through his constructive termination due to a material reduction in his salary or benefits or a material change in his responsibilities, the shares subject to his options will vest in an amount equal to the number that would vest during the six months following this termination. If his employment is terminated by us for cause or due to his disability or through his voluntarily termination, the vesting of any shares subject to his options will cease on the date of termination.
Other Change-of-Control Arrangements
The options that we grant to our executive officers other than our Chief Executive Officer, as described above, under our 1999 Equity Incentive Plan generally provide for acceleration of the vesting of such options upon the occurrence of specified events. If the executive officer is terminated without cause following a sale of our company that occurs 12 or more months after the date of grant of the option, that option vests immediately with respect to all of the shares subject to that option. For the purposes of this provision, a sale of our company includes any sale of all or substantially all of our assets, or any merger or consolidation of us with or into any other corporation, corporations, or other entity in which more than 50% of our voting power is transferred. For purposes of this provision, cause means (i) willfully engaging in gross misconduct that is materially and demonstrably injurious to us; (ii) willful and continued failure to substantially perform the executive officer’s duties (other than incapacity due to physical or mental illness), provided that this failure continues after our Board of Directors has provided the executive officer with a written demand for substantial performance, setting forth in detail the specific respects in which it believes the executive officer has willfully and not substantially performed his or her duties and a reasonable opportunity (to be not less than 30 days) to cure the failure. A termination without cause includes a termination of employment by the executive officer within 30 days following any one of the following events: (x) a 10% or more reduction in the executive officer’s salary that is not part of a general salary reduction plan applicable to all officers of the successor company; (y) a change in the executive officer’s position or status to a position that is not at the level of Vice President or above with the successor; or (z) relocating the executive officer’s principal place of business, in excess of fifty (50) miles from the current location of such principal place of business.
The options that we grant to our non-employee directors under the automatic option grant provision of our 1999 Equity Incentive Plan provide that any unvested shares subject to these options will become immediately exercisable upon a transaction that results in a change of control.
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REPORT OF THE COMPENSATION COMMITTEE
The compensation committee of the board of directors administers Keynote’s executive compensation program. The current members of the compensation committee are Mr. Cowan and Dr. Rieman. Each is a non-employee director within the meaning of Section 16 of the Securities Exchange Act of 1934, as amended, and an outside director within the meaning of Section 162(m) of the Internal Revenue Code. Neither Mr. Cowan nor Dr. Rieman has any interlocking relationships as defined by the Securities and Exchange Commission.
General Compensation Philosophy
The role of the compensation committee is to set the salaries and other compensation of Keynote’s executive officers and other key employees, and to make grants of stock options and to administer the stock option and other employee equity and bonus plans. Keynote’s compensation philosophy for executive officers is to relate compensation to corporate performance and increases in stockholder value, while providing a total compensation package that is competitive and enables Keynote to attract, motivate, reward and retain key executive officers and employees. Accordingly, each executive officer’s compensation package may, in one or more years, be comprised of the following three elements:
| • | base salary that is designed primarily to be competitive with base salary levels in effect at high technology companies in the San Francisco Bay Area that are of comparable size to Keynote and with which Keynote competes for executive personnel; |
| • | annual variable performance awards, such as bonuses, payable in cash and/or stock-based incentive awards, tied to the achievement of performance goals, financial or otherwise, established by the compensation committee; and |
| • | long-term stock-based incentive awards which strengthen the mutuality of interests between Keynote’s executive officers and Keynote’s stockholders. |
In preparing the Stock Price Performance Graph for this proxy statement, Keynote used The Street.com Internet Sector Index as its published line of business index. The compensation practices of most of the companies in that index were not reviewed by Keynote when the compensation committee reviewed the compensation information described above because such companies were determined not to be competitive with Keynote for executive talent.
Executive Compensation
Base Salary. Salaries for executive officers for the fiscal year ended September 30, 2003 were generally determined on an individual basis by evaluating each executive officer’s scope of responsibility, performance, prior experience and salary history, as well as the salaries for similar positions at comparable companies.
Annual Incentive Awards. In the past, Keynote has included performance-based bonuses, payable in cash and/or stock-based incentive awards, as part of each executive officer’s annual compensation plan. Annual performance-based bonuses are based on mutually agreed upon goals and objectives. This practice is expected to continue and each executive officer’s annual performance will be measured by the achievement of established goals and objectives.
Long-Term Incentive Awards. The compensation committee believes that equity-based compensation in the form of stock options links the interests of executive officers with the long-term interests of Keynote’s stockholders and encourages executive officers to remain employed with Keynote. Stock options generally have value for executive officers only if the price of our stock increases above the fair market value on the grant date and the officer remains employed with Keynote for the period required for the shares to vest.
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Keynote grants stock options in accordance with its 1999 Equity Incentive Plan. In the fiscal year ended September 30, 2003, stock options were granted to certain executive officers to aid in the retention of executive officers and to align their interests with those of Keynote’s stockholders. Stock options typically have been granted to executive officers when the executive officer first joins us. The compensation committee may, however, grant additional stock options to executive officers for other reasons. The number of shares subject to each stock option granted is within the discretion of the compensation committee and is based on anticipated future contribution and ability to impact Keynote’s results, past performance or consistency within the officer’s peer group, and the number of unvested options. In the fiscal year ended September 30, 2003, the compensation committee considered these factors. At the discretion of the compensation committee, executive officers may also be granted stock options to provide greater incentives to continue their employment with Keynote and to strive to increase the value of Keynote’s common stock. The stock options generally vest and become exercisable over a four-year period and are granted at a price that is equal to the fair market value of Keynote’s common stock on the date of grant.
Chief Executive Officer Compensation
Mr. Gupta’s base salary, target bonus, bonus paid and long-term incentive awards for the fiscal year ended September 30, 2003 were determined by the compensation committee in a manner consistent with the factors described above for all executive officers. For the fiscal year ended September 30, 2003, Mr. Gupta was eligible to receive a bonus of up to $150,000, and in October 2003, the compensation committee awarded him a bonus of $127,500. Mr. Gupta was not granted any stock options in the fiscal year ended September 30, 2003.
Internal Revenue Code Section 162(m) Limitation
Section 162(m) of the Internal Revenue Code limits the tax deduction in any taxable year of a publicly held company to $1.0 million for compensation paid to the Chief Executive Officer and four other most highly compensated executive officers. Having considered the requirements of Section 162(m), the compensation committee believes that grants made pursuant to the Keynote’s 1999 Equity Incentive Plan meet the requirements that such grants be “performance based” and are, therefore, exempt from the limitations on deductibility. Historically, the combined salary and bonus of each executive officer has been below the $1.0 million limit. The compensation committee’s present intention is to comply with Section 162(m) unless the compensation committee believes that these requirements are not in the best interest of Keynote or its stockholders.
Compensation Committee
David Cowan
Deborah Rieman
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The following graph and table compare the cumulative total stockholder return on our common stock, the NASDAQ Composite Index and The Street.com Internet Sector Index. The graph and table assume that $100 was invested in our common stock, the NASDAQ Composite Index and The Street.com Internet Sector Index on September 24, 1999, the date of our initial public offering, and calculates the annual return through September 30, 2003. The stock price performance on the following graph and table is not necessarily indicative of future stock price performance.
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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Other than the compensation arrangements that are described above in “Director Compensation” and “Employment Agreement with Chief Executive Officer,” since October 1, 2002, there has not been, nor is there currently proposed, any transaction or series of similar transactions to which we were or will be a party in which the amount involved exceeds $60,000 and in which any director, executive officer, holder of more than 5% of our common stock or any member of their immediate family had or will have a direct or indirect material interest.
STOCKHOLDER PROPOSALS FOR THE 2005 ANNUAL MEETING OF STOCKHOLDERS
Proposals of stockholders intended to be presented at our 2005 Annual Meeting of Stockholders and included in our proxy statement and form of proxy relating to the meeting, pursuant to Rule 14a-8 under the Exchange Act, must be received by us at our principal executive offices no later than 120 calendar days before the one-year anniversary of the date of this proxy statement, or September 30, 2004. In accordance with our bylaws, written notice of any proposals of stockholders intended to be presented at the meeting but not included in our proxy materials must be received by us at our principal executive offices not less than 60 days nor more than 90 days before the one-year anniversary of the date of the annual meeting to which this proxy statement relates. For the 2005 Annual Meeting, such notice must been received between December 25, 2004 and January 24, 2005. Such notice must include information on the nominees for election and the business to be brought before the meeting. Such notice must also contain information concerning the stockholder submitting the proposal, including its name and address, the number and class of shares of our capital stock beneficially owned by such stockholder and any material interest that such stockholder has in the business proposed to be brought before the meeting. We reserve the right to reject, rule out of order, or take other appropriate action with respect to any proposal that does not comply with these and other applicable requirements, including conditions established by the Securities and Exchange Commission.
COMPLIANCE UNDER SECTION 16(a) OF THE SECURITIES EXCHANGE ACT OF 1934
Section 16 of the Securities Exchange Act of 1934, as amended, requires our directors and officers, and persons who own more than 10% of our common stock to file initial reports of ownership and reports of changes in ownership with the Securities and Exchange Commission and the NASDAQ National Market. Such persons are required by Securities and Exchange Commission regulations to furnish us with copies of all Section 16(a) forms that they file.
Based solely on our review of the copies of such forms furnished to us and written representations from our executive officers and directors, we believe that all Section 16(a) filing requirements for the year ended September 30, 2003 were met, except that one Form 4 was not timely filed by Mr. Sclavos.
The board of directors does not presently intend to bring any other business before the Annual Meeting, and, so far as is known to the board, no matters are to be brought before the Annual Meeting except as specified in the notice of the Annual Meeting. As to any business that may properly come before the Annual Meeting, however, it is intended that proxies, in the form enclosed, will be voted in respect thereof in accordance with the judgment of the persons voting such proxies.
Whether or not you expect to attend the meeting, please complete, date, sign and promptly return the accompanying proxy in the enclosed postage paid envelope so that your shares may be represented at the meeting.
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Annex A
KEYNOTE SYSTEMS, INC.
CHARTER OF THE
AUDIT COMMITTEE OF THE
BOARD OF DIRECTORS OF
| I. | Purpose |
The purpose of the Audit Committee (the “Committee”) of the Board of Directors (the “Board”) of Keynote Systems, Inc. (the “Company”) is to assist the Board in fulfilling its statutory and fiduciary oversight responsibilities relating to the Company’s financial accounting, reporting and controls. The Committee’s principal functions are to:
| • | oversee all aspects of the Company’s financial accounting, audit and reporting functions, including the disclosure controls and procedures and internal controls and procedures relating thereto; |
| • | monitor the periodic reviews of the adequacy of the accounting and financial reporting processes and systems of internal control that are conducted by the Company’s independent auditors, the Company’s financial and senior management; |
| • | appoint independent auditors to audit the Company’s financial statements and review and evaluate the qualifications, independence and performance of the Company’s independent auditors |
| • | pre-approve all audit and non-audit services to be provided by the Company’s independent auditors and audit firms; |
| • | annually prepare a report to the Company’s stockholders for inclusion in the Company’s annual proxy statement if and as required by the rules and regulations of the Securities and Exchange Commission, as they may be amended from time to time; |
| • | facilitate communication among the Company’s independent auditors, the Company’s financial and senior management, and the Board; and |
| • | provide to the Board such additional information and materials as it may deem necessary to make the Board aware of significant financial matters that require the attention of the Board. |
The Committee will fulfill these functions primarily by carrying out the activities enumerated in Part IV of this charter. In order to serve these functions, the Committee shall have unrestricted access to Company personnel and documents, and shall have authority to direct and supervise an investigation into any matters within the scope of this charter, including the power to direct Company personnel to conduct investigations on its behalf and to retain outside counsel and other advisors in connection with any such investigation. The Company shall provide appropriate funding to the Committee, as determined by the Committee, for payment of compensation to (i) the independent auditors for the purpose of rendering or issuing an audit report and (ii) to any outside advisors employed by the Committee pursuant to this charter.
| II. | Membership |
All members of the Committee will be appointed by, and shall serve at the discretion of, the Board. Unless a chair of the Committee is elected by the full Board, the members of the Committee may designate a Chair by majority vote of the Committee membership.
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The Committee shall consist of three or more members of the Board, with the exact number being determined by the Board. Each member of the Committee shall be “independent” as defined by the rules and regulations of the Securities and Exchange Commission and of The Nasdaq Stock Market, as they each may be amended from time to time (the “Rules”). Each member of the Committee shall have the ability to read and understand fundamental financial statements and at least one member shall have such financial expertise as is required by the Rules.
| III. | Meetings |
Meetings of the Committee shall be held at least quarterly and more frequently as determined to be appropriate by the Board and/or the members of the Committee. The Committee should periodically meet with the independent auditors out of the presence of management to discuss: internal controls, the completeness and accuracy of the Company’s financial statements, critical accounting policies, alternative treatments under generally accepted accounting policies, and any other matters that the Committee or these groups believe should be discussed privately with the Committee. The Committee members, or the Chair of the Committee on behalf of all of the Committee members, should communicate with management and the independent auditors on no less frequently than a quarterly basis in connection with their review of the Company’s financial statements.
| IV. | Responsibilities and Duties |
The following shall be the principal recurring processes of the Committee in carrying out its oversight responsibilities. These processes are set forth as a guide with the understanding that the Committee may supplement them as appropriate and may establish policies and procedures from time to time that it deems necessary or advisable in fulfilling its responsibilities.
1. Review the Company’s quarterly and annual financial information and statements contained in periodic reports filed with the Securities and Exchange Commission, including any report or opinion by the independent auditors and delivered to the Company, prior to distribution to the public or filing with the Securities and Exchange Commission.
2. In connection with the Committee’s review of the annual financial statements:
| • | Discuss with the independent auditors and management the financial statements and the results of the independent auditors’ audit of the financial statements. |
| • | Discuss any items required to be communicated by the independent auditors in accordance with SAS 61, as amended. These discussions should include the independent auditors’ judgments about the quality and appropriateness of the Company’s accounting principles, the reasonableness of significant judgments, management’s assessment of the Company’s internal controls and procedures, the clarity of the disclosures in the Company’s financial statements and any significant difficulties encountered during the course of the audit, including any restrictions on the scope of work or access to required information, or any significant disagreements among management and the independent auditors. |
3. In connection with the Committee’s review of the quarterly financial statements:
| • | Discuss with the independent auditors and management the financial statements and the results of the independent auditors’ SAS 71 review of the quarterly financial statements. |
| • | Discuss significant issues, events, transactions, any changes regarding the Company’s internal controls and procedures, any changes regarding the independent auditors’ judgments about the quality and appropriateness of the Company’s accounting principles, the reasonableness of significant judgments, the clarity of the disclosures in the Company’s financial statements and any significant difficulties encountered during the course of the review, including any restrictions on the scope of work or access to required information or any significant disagreements among management and the independent auditors. |
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| • | Discuss with management any fraud or significant deficiencies in the design or operations of the Company’s internal controls discovered by management during the quarter. |
4. Discuss with management the Company’s major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Company’s risk assessment and risk management policies.
5. Review the Management’s Discussion and Analysis section of the Company’s Forms 10-Q and 10-K, and where appropriate, registration statements under the Securities Act of 1933, including estimates and critical accounting policies required to be disclosed in the Company’s periodic reports, prior to filing with the SEC and discuss with management and the independent auditors.
6. Review and discuss with management the Company’s earnings press releases, as well as financial information and earnings guidance provided to analysts and rating agencies.
7. Discuss any comments or recommendations of the independent auditors outlined in any management letter or other significant communication with management of the Company. Approve a schedule for implementing any recommended changes and monitor compliance with the schedule.
8. Review the reports that are required to be delivered by the independent auditors addressing: (i) all critical accounting policies, estimates and practices used; (ii) all alternative treatments of financial information within generally accepted accounting principles that have been discussed with management, the ramifications of each alternative and the treatment preferred by the independent auditors.
9. Direct and discuss with the independent auditors and management their periodic reviews of the adequacy of the Company’s accounting and financial reporting processes and systems of internal control, including the adequacy of the systems of reporting to the Committee by each group.
10. Periodically consult with the independent auditors out of the presence of management about internal controls, the fullness and accuracy of the Company’s financial statements and any other matters that the Committee or these groups believe should be discussed privately with the Committee.
11. Appoint and, where appropriate, replace the independent auditors. Review the independence, performance, experience, and qualifications of the independent auditors.
12. Communicate with the Company’s independent auditors about the Company’s expectations regarding its relationship with the auditors, including the following: (i) the independent auditors’ ultimate accountability to the Board and the Committee, as representatives of the Company’s stockholders; and (ii) the ultimate authority and responsibility of the Board and the Committee to select, evaluate and, where appropriate, replace the independent auditors.
13. Review and approve processes and procedures to ensure the continuing independence of the Company’s independent auditors. These processes shall include obtaining and reviewing, on an annual basis, a letter from the independent auditors describing all relationships between the independent auditors and the Company required to be disclosed by Independence Standards Board Standard No. 1, reviewing the nature and scope of such relationships and discontinuing any relationships that the Committee believes could compromise the independence of the auditors.
14. Resolve any disagreements between management and the independent auditors regarding financial reporting.
15. Pre-approve all audit and non-audit services to be provided by independent auditors and audit firms, including review of the independent auditors’ audit plan, proposals for services and approval of all fees and other
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compensation to be paid to the independent auditors. The Committee may delegate the authority to grant such pre-approvals to one or more members of the Committee, provided that the pre-approval decision and related services are presented to the Committee at its next regularly scheduled meeting.
16. Periodically review the status of any legal or regulatory matters that could have a significant impact on the Company’s financial statements.
17. Annually prepare a report to the Company’s stockholders for inclusion in the Company’s annual proxy statement as required by the rules and regulations of the Securities and Exchange Commission, as they may be amended from time to time.
18. Maintain minutes of meetings and periodically report to the Board of Directors on significant matters related to the Committee’s responsibilities.
19. Establish procedures to receive and process complaints regarding accounting, internal auditing controls or auditing matters, and for employees to make confidential, anonymous complaints regarding questionable accounting or auditing matters and review and investigate such complaints as the Committee deems appropriate.
20. Review and reassess the adequacy of the Committee’s charter at least annually. Submit the charter to the Company’s Board of Directors for review and include a copy of the charter as an appendix to the Company’s proxy statement as required by the rules and regulations of the Securities and Exchange Commission, as they may be amended from time to time (currently, once every three years).
21. Review and reassess the adequacy of the Company’s Code of Business Conduct and Ethics at least annually after its adoption by the Board. Review the Company’s monitoring of compliance with its Code of Business Conduct and Ethics.
22. Review and approve all transactions between the Company and any related party, as required by the rules of the Nasdaq Stock Market, as amended from time to time.
23. Perform any other activities required by applicable law, rules or regulations, including the rules of the Securities and Exchange Commission and the Nasdaq Stock Market, and perform other activities that are consistent with this charter, the Company’s Bylaws and governing laws, as the Committee or the Board deems necessary or appropriate.
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KEYNOTE SYSTEMS, INC.
PROXY FOR ANNUAL MEETING OF STOCKHOLDERS
This proxy is solicited on behalf of the board of directors of Keynote Systems, Inc.
The undersigned hereby appoints Umang Gupta and Peter J. Maloney, or either of them, as proxies, each with full power of substitution, and hereby authorizes them to represent and to vote, as designated on the reverse side, all shares of common stock, $0.001 par value per share, of Keynote Systems, Inc. held of record by the undersigned on January 25, 2004, at the Annual Meeting of Stockholders to be held at the executive offices of Keynote Systems, Inc. in San Mateo, California, on Thursday, March 25, 2004 at 10:00 a.m., Pacific Time, and at any adjournments or postponements thereof.
(CONTINUED AND TO BE SIGNED ON REVERSE SIDE)
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THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE ELECTION OF THE SIX NOMINEES LISTED IN PROPOSAL NO. 1 AND FOR PROPOSAL NO. 2. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x
| 1. | ELECTION OF DIRECTORS |
| ¨ | FOR ALL NOMINEES | Nominees: | m Umang Gupta m David Cowan m Deborah Rieman m Mohan Gyani m Geoffrey Penney m Raymond L. Ocampo Jr. | |||
| ¨ | WITHHOLD AUTHORITY FOR ALL NOMINEES | |||||
| ¨ | FOR ALL EXCEPT (SEE INSTRUCTION BELOW) | |||||
| Instruction: | To withhold authority to vote for any individual nominee(s), mark “FOR ALL EXCEPT” and fill in the circle next to each nominee for which you wish to withhold authority to vote, as shown here: l | |
| 2. | RATIFICATION OF THE SELECTION OF KPMG LLP AS KEYNOTE SYSTEMS, INC.’S INDEPENDENT AUDITORS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2004. |
| ¨ FOR | ¨ AGAINST | ¨ ABSTAIN |
THIS PROXY WILL BE VOTED AS DIRECTED ABOVE. WHEN NO CHOICE IS INDICATED, THIS PROXY WILL BE VOTEDFOR THE ELECTION OF ALL NOMINEES LISTED IN PROPOSAL NO. 1 ANDFOR PROPOSAL NO. 2. In their discretion, the proxy holders are authorized to vote upon such other business as may properly come before the meeting or any adjournments or postponements thereof to the extent authorized by Rule 14a-4(c) promulgated under the Securities Exchange Act of 1934, as amended.
WHETHER OR NOT YOU PLAN TO ATTEND THE ANNUAL MEETING IN PERSON, YOU ARE URGED TO COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS PROXY IN THE ENCLOSED ENVELOPE SO THAT YOUR SHARES MAY BE REPRESENTED AT THE ANNUAL MEETING
To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. ¨
Signature of Stockholder: Date: Signature of Stockholder: Date:
Note: This proxy must be signed exactly as the name appears hereon. If shares are held jointly, each holder should sign. If signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If the signer is a partnership, please sign full partnership name by authorized person, giving full title as such.