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DEF 14A Filing
SWK (SWKH) DEF 14ADefinitive proxy
Filed: 24 Jun 08, 12:00am
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
Filed by the Registrantx
Filed by a Party other than the Registrant¨
Check the appropriate box:
¨ | Preliminary Proxy Statement. |
¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)). |
x | Definitive Proxy Statement. |
¨ | Definitive Additional Materials. |
¨ | Soliciting Material Pursuant to §240.14a-12. |
Kana Software, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
1) | Title of each class of securities to which transaction applies: |
2) | Aggregate number of securities to which transaction applies: |
3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
4) | Proposed maximum aggregate value of transaction: |
5) | Total fee paid: |
¨ | Fee paid previously with preliminary materials. |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
1) | Amount Previously Paid: |
2) | Form, Schedule or Registration Statement No.: |
3) | Filing Party: |
4) | Date Filed: |
KANA SOFTWARE, INC.
181 CONSTITUTION DRIVE
MENLO PARK, CALIFORNIA 94025
June 24, 2008
Dear Stockholders:
You are cordially invited to attend our 2008 Annual Meeting of Stockholders to be held at our headquarters, 181 Constitution Drive, Menlo Park, California, on July 29, 2008, at 10:00 a.m., Pacific Time.
The matters expected to be acted upon at our 2008 Annual Meeting of Stockholders are: (i) the election of two Class III directors to our Board of Directors and (ii) the ratification of the selection of Burr, Pilger & Mayer LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2008. Each of these proposals is described in detail in the accompanying Notice of the 2008 Annual Meeting of Stockholders and Proxy Statement.
Please use this opportunity to take part in our affairs by voting on the business to come before this annual meeting.Whether or not you plan to attend our 2008 Annual Meeting of Stockholders, please complete, date, sign and promptly return the accompanying proxy card in the enclosed postage-paid envelope prior to our 2008 Annual Meeting of Stockholders so that your shares will be represented at our 2008 Annual Meeting of Stockholders. Returning the proxy card does not deprive you of your right to attend our 2008 Annual Meeting of Stockholders and to vote your shares in person.
We hope to see you at our 2008 Annual Meeting of Stockholders.
Sincerely, | ||
/s/ Michael S. Fields | ||
Michael S. Fields | ||
Chief Executive Officer |
This Proxy Statement is dated June 24, 2008 and will first be mailed to KANA stockholders on or about June 26, 2008.
KANA SOFTWARE, INC.
181 CONSTITUTION DRIVE
MENLO PARK, CALIFORNIA 94025
NOTICE OF THE 2008 ANNUAL MEETING OF STOCKHOLDERS
Dear Stockholders:
NOTICE IS HEREBY GIVEN that the 2008 Annual Meeting of Stockholders of Kana Software, Inc. will be held at our headquarters, 181 Constitution Drive, Menlo Park, California, on July 29, 2008, at 10:00 a.m., Pacific Time.
At this annual meeting, you will be asked to consider and vote upon the following matters:
1. | The election of two Class III directors of KANA to serve until our 2011 Annual Meeting of Stockholders and until a successor has been elected and qualified, or until earlier resignation, death or removal. Our Board of Directors has nominated Michael S. Fields and John F. Nemelka as nominees for election as our Class III directors. |
2. | The ratification of the selection of Burr, Pilger & Mayer LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2008. |
3. | To transact such other business as may properly come before our 2008 Annual Meeting of Stockholders or any adjournment of our 2008 Annual Meeting of Stockholders. |
The foregoing items of business are more fully described in the Proxy Statement accompanying this notice. Only stockholders of record at the close of business on June 17, 2008 are entitled to notice of and to vote at our 2008 Annual Meeting of Stockholders or any adjournment of our 2008 Annual Meeting of Stockholders.
By Order of the Board of Directors, | ||
/s/ Michael S. Fields | ||
Michael S. Fields | ||
Chief Executive Officer |
Menlo Park, California
June 24, 2008
WHETHER OR NOT YOU PLAN TO ATTEND OUR 2008 ANNUAL MEETING OF STOCKHOLDERS, PLEASE COMPLETE, DATE, SIGN AND PROMPTLY RETURN THE ACCOMPANYING PROXY CARD IN THE ENCLOSED POSTAGE-PAID ENVELOPE PRIOR TO THE 2008 ANNUAL MEETING OF STOCKHOLDERS SO THAT YOUR SHARES WILL BE REPRESENTED AT THIS ANNUAL MEETING.
|
KANA SOFTWARE, INC.
181 CONSTITUTION DRIVE
MENLO PARK, CALIFORNIA 94025
PROXY STATEMENT
June 24, 2008
The accompanying proxy is solicited on behalf of the Board of Directors of Kana Software, Inc., a Delaware corporation, for use at our 2008 Annual Meeting of Stockholders to be held at our headquarters, 181 Constitution Drive, Menlo Park, California, on July 29, 2008, at 10:00 a.m., Pacific Time. This Proxy Statement, the accompanying Notice of the 2008 Annual Meeting of Stockholders and form of proxy will first be mailed to our stockholders on or about June 26, 2008. Our stockholders are encouraged to review the information provided in this Proxy Statement in conjunction with our Annual Report on Form 10-K for the year ended December 31, 2007, a copy of which also accompanies this Proxy Statement. References in this Proxy Statement to “KANA,” “Company,” “we,” “our” and “us” collectively refer to Kana Software, Inc. and our subsidiaries.
VOTING INFORMATION
Record Date and Quorum
A quorum is required for our stockholders to conduct business at the annual meeting. The holders of a majority of the shares of our common stock outstanding entitled to vote on the record date, present in person or represented by proxy, will constitute a quorum for the transaction of business at the annual meeting. Only holders of our common stock of record at the close of business on June 17, 2008, the record date, will be entitled to vote at the 2008 Annual Meeting of Stockholders. At the close of business on the record date, we had 41,212,578 shares of common stock outstanding and entitled to vote that were held by approximately 1,364 stockholders of record.
Voting Rights
Only holders of our common stock are entitled to vote and are allowed one vote for each share held as of the record date. Shares may not be voted cumulatively. If stockholders abstain from voting, including brokers holding stockholders’ shares of record who cause abstentions to be recorded, these shares are considered present and entitled to vote at the annual meeting and these shares will count toward determining whether or not a quorum is present. However, these shares will not be counted as voting either “for” or “against” any of the proposals.
If a broker does not receive a proxy from the stockholder with instructions as to how to vote the shares, the broker has authority under stock market rules to vote those shares “for” or “against” certain “routine” matters. All of the proposals to be voted on at the 2008 Annual Meeting of Stockholders are generally considered “routine” matters for this purpose. If a broker votes shares that are not voted by the stockholders “for” or “against” a “routine” proposal, these shares are considered present and entitled to vote at the annual meeting, will count toward determining whether or not a quorum is present and the brokers’ votes will be taken into account in determining the outcome of all of the “routine” proposals.
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When a matter is “non-routine,” a broker generally is not entitled to vote a stockholder’s unvoted shares. These shares would be considered present and would count toward determining whether a quorum is present, but would not be considered entitled to vote on the “non-routine” matter. Accordingly, these shares would not be taken into account in determining the outcome of any proposals that are “non-routine.”
Required Votes
Proposal One. Directors are elected by a plurality of the votes of the shares present in person or represented by proxy at the 2008 Annual Meeting of Stockholders and entitled to vote on the election of Class III directors. This means that the Class III director nominees for election to the Board of Directors who receive the two highest number of affirmative votes at the 2008 Annual Meeting of Stockholders will be elected to fill the two open seats for Class III directors.
Proposal Two. Ratification of the selection of Burr, Pilger & Mayer LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2008 requires the affirmative vote of the majority of shares present in person or represented by proxy at the 2008 Annual Meeting of Stockholders.
All votes will be tabulated by the inspector of elections appointed for the 2008 Annual Meeting of Stockholders, who will separately tabulate, for each proposal, affirmative and negative votes, abstentions and broker non-votes.
Voting Electronically via the Internet
If your shares are registered in the name of a bank or brokerage, you may be eligible to vote your shares electronically over the Internet or by telephone. A large number of banks and brokerage firms are participating in the Broadridge Financial Solutions, Inc. online program, which provides eligible stockholders who receive a paper copy of the proxy statement with the opportunity to vote via the Internet or by telephone. If your bank or brokerage firm is participating in Broadridge Financial Solutions, Inc. online program, your voting form from the bank or brokerage firm will provide instructions. If your voting form does not reference Internet or telephone information, please complete and return the accompanying paper proxy card in the enclosed self-addressed, postage paid envelope.
Voting of Proxies
The proxy card accompanying this Proxy Statement is solicited on behalf of our Board of Directors for use at the 2008 Annual Meeting of Stockholders. Our stockholders are asked to complete, date and sign the accompanying proxy card and promptly return it in the enclosed envelope or otherwise mail it to us. All executed, returned proxies that are not revoked will be voted in accordance with the included instructions. Signed proxies that are returned without instructions as to how they should be voted on a particular proposal at the 2008 Annual Meeting of Stockholders will be counted as votes “for” such proposal (or, in the case of the election of directors, as a vote “for” the election of all the director nominees presented by our Board of Directors). We are not aware of any other matters to be brought before the 2008 Annual Meeting of Stockholders. However, as to any business that may properly come before the 2008 Annual Meeting of Stockholders, the proxies that are executed and returned prior to the 2008 Annual Meeting of Stockholders will be voted in accordance with the judgment of the persons holding such proxies.
In the event that sufficient votes in favor of the proposals are not received by the date of the 2008 Annual Meeting of Stockholders, the persons named as proxies may propose one or more adjournments of the 2008 Annual Meeting of Stockholders to permit further solicitation of proxies. Any such adjournment would require the affirmative vote of the majority of the outstanding shares present in person or represented by proxy at the 2008 Annual Meeting of Stockholders.
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We are paying the expenses of soliciting the proxies to be voted at the 2008 Annual Meeting of Stockholders. Following the original mailing of the proxies and other soliciting materials, we will request that brokers, custodians, nominees and other record holders of our common stock forward copies of the proxy and other soliciting materials to persons for whom they hold shares of common stock and request authority for the exercise of the proxies. In these cases, we may, upon their request, reimburse such record holders for their reasonable expenses. Proxies may also be solicited by some of our directors, officers and regular employees, without additional compensation, in person or by telephone.
Revocability of Proxies
Any person signing a proxy in the form accompanying this Proxy Statement has the power to revoke the proxy prior to the 2008 Annual Meeting of Stockholders, or at the 2008 Annual Meeting of Stockholders prior to the vote to which the proxy relates. A proxy may be revoked by any of the following methods:
• | a written instrument delivered to us stating that the proxy is revoked; |
• | a subsequent proxy that is signed by the person who signed the earlier proxy and is presented at the 2008 Annual Meeting of Stockholders; or |
• | attendance at the 2008 Annual Meeting of Stockholders and voting in person. |
Please note, however, that if your shares are held of record by a broker, bank or other nominee and you wish to vote at the 2008 Annual Meeting of Stockholders, you must bring a letter to the 2008 Annual Meeting of Stockholders from the broker, bank or other nominee confirming your beneficial ownership of the shares and that such broker, bank or other nominee is not voting your shares.
Communicating with Members of the Board of Directors
You may submit an e-mail to our Board of Directors or any member of our Board of Directors at bod@kana.com. E-mails to this address are routed to our General Counsel, who will forward the message to the full Board of Directors unless the sender indicates that they would like the message to be forwarded solely to non-management members or the chairperson of a particular committee of the Board of Directors.Members of our Board of Directors may, at their option, attend our annual meetings of stockholders. None of our directors attended our 2007 Annual Meeting of Stockholders.
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PROPOSAL ONE—ELECTION OF CLASS III DIRECTORS
Our Board of Directors is divided into three classes and consists of five members, two of whom are to be elected at the 2008 Annual Meeting of Stockholders as Class III directors. Our directors are to be elected for a full term of three years with the term expiring at the annual meeting of stockholders held in the third year following the year of their election. The nominees for election as Class III directors are Michael S. Fields and John F. Nemelka, each of whom currently serves as a Class III director on our Board of Directors. The Class III directors elected at the 2008 Annual Meeting of Stockholders will hold office until the annual meeting of stockholders in the year 2011 and until a successor has been elected and qualified, or until earlier resignation, death or removal.
Shares represented by the accompanying proxy will be voted “for” the election of Messrs. Fields and Nemelka unless the proxy is marked in such a manner as to withhold authority to so vote. In the event that either Mr. Fields or Mr. Nemelka is unable to serve for any reason, the proxies may be voted for such substitute nominee as the proxy holder may determine. Messrs. Fields and Nemelka have consented to being named in this Proxy Statement and to serve if elected. Messrs. Fields and Nemelka will be elected by a plurality of the votes of the shares present in person or represented by proxy at the 2008 Annual Meeting of Stockholders and entitled to vote in the election of Class III directors. Should there be more than two nominees for the election of the Class III directors at the 2008 Annual Meeting of Stockholders, the two nominees who receive the greatest number of votes cast in the election of the Class III directors at the 2008 Annual Meeting of Stockholders, with a quorum being present, will become our Class III directors at the conclusion of the tabulation of votes.
The Board of Directors recommends a voteFOR the election of the nominated Class III directors.
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Director Nominees and Continuing Directors
At each annual meeting of stockholders, the successors to the directors whose terms will then expire will be elected to serve from the time of their election and qualification until the third annual meeting following their election and until their successors have been duly elected and qualified, or until their earlier resignation or removal. The term of office of our Class I director will next expire at the annual meeting of stockholders to be held in 2009. The term of office of our Class II directors will next expire at the annual meeting of stockholders to be in 2010. The term of office of our Class III directors will expire at the annual meeting of stockholders to be held in 2011.
The following table sets forth the names of the director nominees and our continuing directors and information about each (including their ages as of March 31, 2008):
Director Nominees
Name | Age | Committee | Principal Occupation | Director Since | ||||
Class III Directors: | ||||||||
Michael S. Fields | 62 | N/A | Chairman and Chief Executive Officer of KANA | 2005 | ||||
John F. Nemelka | 42 | Compensation, Governance & Nominating | Managing Principal of NightWatch Capital Group, LLC | 2005 | ||||
Continuing Directors
| ||||||||
Name | Age | Committee | Principal Occupation | Director Since | ||||
Class I Director: | ||||||||
Stephanie Vinella | 53 | Audit, Governance & Nominating | Chief Financial Officer of Panasas, Inc. | 2004 | ||||
Class II Directors: | ||||||||
Jerry R. Batt | 57 | Compensation, Governance & Nominating | Vice President and Chief Information Officer of Pulte Homes, Inc. | 2003 | ||||
William T. Clifford | 61 | Compensation, Audit | Chairman and Chief Executive Officer of Aperture Technologies, Inc. | 2005 |
On February 28, 2008, Michael J. Shannahan, a Class II director, resigned from the Board of Directors and all committees of the Board of Directors and was appointed Executive Vice President and Chief Financial Officer of KANA. The Class II director seat vacated by Mr. Shannahan has been removed in accordance with our current certificate of incorporation and bylaws.
Nominees for Election—Class III Directors (Term to Expire in 2011)
Michael S. Fields.Mr. Fields joined our Board of Directors in June 2005 and since July 2005, has been serving as our Chairman of the Board of Directors. From July 2005 to August 2005, Mr. Fields served as our acting President. In August 2005, Mr. Fields was appointed as our Chief Executive Officer. Mr. Fields wasChairman and Chief Executive Officer of The Fields Group, a venture capital and management consulting firm,
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from May 1997 to December 2005. In June 1992, Mr. Fields founded OpenVision Technologies, Inc., a supplier of computer systems management applications for open client/server computing environments, and served as its Chief Executive Officer from July 1992 to July 1995 and Chairman of its Board of Directors from July 1992 toApril 1997. Prior to these positions, Mr. Fields served as President at Oracle U.S.A., Inc., and managed sales organizations at Applied Data Research and Burroughs Corporation. Mr. Fields also serves on the Board of Directors of Imation Corporation and two privately-held companies, ViaNovus, Inc. and Crucian Global Service7, Inc. Mr. Fields is a Class III Director whose current term expires at this year’s annual meeting of stockholders.
John F. Nemelka.Mr. Nemelka joined our Board of Directors in October 2005. Mr. Nemelka founded NightWatch Capital Group, LLC, an investment management business, and has served as its Managing Principal since its incorporation in July 2001. From 1997 to 2000, Mr. Nemelka was a Principal at Graham Partners, a private investment firm and affiliate of the privately-held Graham Group. From 2000 to 2001, Mr. Nemelka was a Consultant to the Graham Group. Mr. Nemelka holds a B.S. degree in Business Administration from Brigham Young University and an M.B.A. degree from the Wharton School at the University of Pennsylvania. Mr. Nemelka also serves on the Board of Directors of a privately-held company, SANUWAVE, Inc. Mr. Nemelka is a Class III Director whose current term expires at this year’s annual meeting of stockholders.
Continuing Class I Director (Term to Expire in 2009)
Stephanie Vinella.Ms. Vinella joined our Board of Directors in November 2004. Since November 2007, Ms. Vinella has served as Chief Financial Officer of Panasas, Inc., a computer hardware company. From January 2005 to September 2007, Ms. Vinella served as Chief Financial Officer of Nextance Inc., a provider of enterprise contract management solutions. From November 1999 to August 2004, Ms. Vinella served as Chief Financial Officer of AlphaBlox Corporation, a business analytic software company. From 1990 to 1999, Ms. Vinella served as Chief Financial Officer of Edify Corporation, a software company. Ms. Vinella holds a B.S. degree in Accounting from the University of San Francisco and an M.B.A. degree from Stanford University. Ms. Vinella is a Class I Director whose current term expires at the annual meeting of stockholders to be held in 2009.
Continuing Class II Directors (Term to Expire in 2010)
Jerry R. Batt.Mr. Batt joined our Board of Directors in August 2003. Mr. Batt has served as Vice President and Chief Information Officer of Pulte Homes, Inc., a national home building and construction company, since September 2003. From July 2001 to February 2003, Mr. Batt was Chief Information Officer and Vice President of Sprint PCS, a communications company. From April 2000 to July 2001, Mr. Batt co-founded and was Chief Executive Officer of Foxfire Consulting, an IT consulting and systems integration firm specializing in the telecommunications industry. From 1973 to January 2000, Mr. Batt held various positions at AT&T, a communications company, where he was responsible for consumer long distance account management and billing and customer service platforms. Mr. Batt holds B.S. degrees in Industrial Engineering and Operations Research from Virginia Tech University. Mr. Batt is a Class II Director whose current term expires at the annual meeting of stockholders to be held in 2010.
William T. Clifford.Mr. Clifford joined our Board of Directors in December 2005. Since August 2005, Mr. Clifford has served as Chairman of the Board of Directors and Chief Executive Officer of Aperture Technologies, Inc., a data center management software solutions company. He served on the Board of Directors of Aperture Technologies, Inc. from 2003 until his appointment as Chairman of the Board of Directors and Chief Executive Officer in August 2005. From 2001 to 2003, Mr. Clifford served as a General Partner of The Fields Group. From 1993 to 2000, Mr. Clifford served as President and Chief Executive Officer of Gartner Group, Inc., an information technology research and market company. Prior to these positions, Mr. Clifford was President of the Central and National Account divisions and Corporate Vice President, Information Systems Development at Automatic Data Processing, Inc., a transaction processing and data communication services company. Mr. Clifford holds a B.A. degree in Economics from the University of Connecticut. Mr. Clifford also serves on the Board of Directors of two privately-held companies, ViaNovus, Inc. and GridApp, Inc. Mr. Clifford is a Class II Director whose current term expires at the annual meeting of stockholders to be held in 2010.
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Board of Directors Meetings and Director Independence
Our Board of Directors met eleven times in 2007, including telephone conference meetings. During 2007, no current director attended fewer than 75% of the aggregate of the total number of meetings of the Board of Directors and the total number of meetings held by all committees of the Board of Directors on which such director served during the time period for which each such director served on the Board of Directors. Our Board of Directors has determined that Messrs. Batt, Clifford and Nemelka and Ms. Vinella each meet the requirements for independent director status under the listing standards of The NASDAQ Stock Market.
Committees of the Board of Directors
Our Board of Directors has three standing committees: the audit committee, the compensation committee and the governance and nominating committee.
Audit Committee. We have a standing audit committee of the Board of Directors (the “Audit Committee”) established in accordance with Rule 10A-3 promulgated under the Securities Exchange Act of 1934, as amended (the “Exchange Act”). The current members of our Audit Committee are and Ms. Vinella and Mr. Clifford. Each member of the Audit Committee meets the independence and other requirements to serve on our Audit Committee under applicable securities laws and the rules of the Securities and Exchange Commission (“SEC”) and listing standards of The NASDAQ Stock Market. In addition, our Board of Directors has determined that Mr. Clifford and Ms. Vinella are “audit committee financial experts” as defined in the rules of the SEC and meet the financial sophistication requirements of The NASDAQ Stock Market.
During 2007, Dixie L. Mills served as a member of the Audit Committee until her resignation from the Board of Directors on March 16, 2007. Mr. Shannahan also served as a member of the Audit Committee until his resignation from the Board of Directors on February 28, 2008, in connection with his appointment as KANA’s Executive Vice President and Chief Financial Officer. The Audit Committee met six times in 2007. The report of the Audit Committee is provided on page 13.
Our Board of Directors has adopted a written charter for the Audit Committee, a copy of which is posted in the Corporate Governance section of our Internet website (at http://www.kana.com under Investor Relations). The principal functions of the Audit Committee are to oversee our accounting and financial reporting processes and the audits of our financial statements, oversee our relationship with our independent auditors, including selecting, evaluating and setting the compensation of, and approving all audit and non-audit services to be performed by, the independent auditors, and facilitate communication among our independent auditors and our financial and senior management.
Compensation Committee. We have a standing compensation committee of the Board of Directors (the “Compensation Committee”). The current members of our Compensation Committee are Messrs. Batt, Clifford and Nemelka. Each of them meets the independence and other requirements to serve on our Compensation Committee under applicable laws and regulations, including the rules of the SEC and listing standards of The NASDAQ Stock Market. The Compensation Committee met five times in 2007. The report of the Compensation Committee is provided on page 26.
Our Board of Directors has adopted a written charter for the Compensation Committee, a copy of which is posted in the corporate governance section of our Internet website (at http://www.kana.com under “Investor Relations”). The Compensation Committee has responsibilities relating to the performance evaluation and the compensation of our Chief Executive Officer, the compensation of our executive officers and directors and our significant compensation arrangements, plans, policies and programs, including our stock compensation plans. Certain of our executive officers, our outside counsel and consultants may occasionally attend the meetings of the Compensation Committee. However, no officer of KANA is present during discussions or deliberations regarding that officer’s own compensation.
Governance and Nominating Committee. We have a standing governance and nominating committee of the Board of Directors (the “Governance and Nominating Committee”). The current members of our Governance and
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Nominating Committee are Messrs. Batt and Nemelka and Ms. Vinella. Each of them meets the independence and other requirements to serve on our Governance and Nominating Committee under applicable securities laws and the rules of the SEC and listing standards of The NASDAQ Stock Market. The Governance and Nominating Committee met once in 2007.
Our Board of Directors has adopted a written charter for the Governance and Nominating Committee, a copy of which is posted in the Corporate Governance section of our Internet website (at http://www.kana.com under “Investor Relations”). The Governance and Nominating Committee considers the performance of the members of our Board of Directors and nominees for director positions and evaluates and oversees corporate governance and related issues.
The goal of the Governance and Nominating Committee is to ensure that the members of our Board of Directors possess a variety of perspectives and skills derived from high-quality business and professional experience. The Governance and Nominating Committee seeks to achieve a balance of knowledge, experience and capability on our Board of Directors. To this end, the Governance and Nominating Committee seeks nominees with the highest professional and personal ethics and values, an understanding of our business and industry, diversity of business experience and expertise, a high level of education, broad-based business acumen and the ability to think strategically. Although the Governance and Nominating Committee uses these and other criteria to evaluate potential nominees to our Board of Directors, it has no stated minimum criteria for such nominees. The Governance and Nominating Committee does not use different standards to evaluate nominees depending on whether they are proposed by our directors and management or by our stockholders. To date, we have not paid any third parties to assist us in this process.
The Governance and Nominating Committee will consider stockholder recommendations for director candidates. The Governance and Nominating Committee has established the following procedure for stockholders to submit such recommendations for which there has been no material change: the stockholder should send the name of the individual and related personal and professional information, including a list of references to our Governance and Nominating Committee, in care of the Corporate Secretary at our principal executive offices, sufficiently in advance of the annual meeting to allow the Governance and Nominating committee appropriate time to consider the recommendation.
Compensation for Directors
In 2007, the Company paid each non-employee director (i) an annual fee of $10,000 and (ii) an additional $2,500 for each of the four (4) regularly scheduled Board of Directors meetings that such director attends. The Company paid the chairperson of the Audit Committee an additional $15,000 and the chairpersons of the Compensation Committee and the Governance and Nominating Committee an additional $5,000.
Our non-employee directors are eligible to receive discretionary stock option grants and stock issuances pursuant to the KANA 1999 Stock Incentive Plan, as amended. When a non-employee director is first elected or appointed as a member of the Board of Directors, he or she is automatically granted a stock option grant to purchase 40,000 shares of common stock. On the date of each annual stockholders meeting, each continuing non-employee director will automatically be granted a stock option grant to purchase 10,000 shares of common stock, provided that such director has served as a non-employee director for at least six months. The non-employee directors are also eligible to receive other types of awards under the KANA 1999 Stock Incentive Plan, as amended, that are discretionary and not automatic. All options granted to non-employee directors will have an exercise price equal to the current fair market value of our common stock on the date of the grant, and will be nonqualified stock options. In the event of a merger or sale of substantially all of our assets in connection with the liquidation or dissolution of our company, all of the shares subject to the automatic initial and annual stock option grants will accelerate and become exercisable in full.
The Company reimburses its directors for reasonable travel and other expenses incurred in connection with attending the meetings of the Board of Directors.
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DIRECTOR COMPENSATION FOR 2007
The table below summarizes the compensation paid by the Company to non–employee directors for the fiscal year ended December 31, 2007.
Name (1) | Fees Earned or Paid in Cash | Option Awards (2) | Total | ||||||
Jerry R. Batt | $ | 25,000 | $ | 44,572 | $ | 69,572 | |||
William T. Clifford | $ | 25,000 | $ | 57,756 | $ | 82,756 | |||
Dixie L. Mills (3) | $ | 0 | $ | 26,959 | $ | 26,959 | |||
John F. Nemelka | $ | 20,000 | $ | 45,637 | $ | 65,637 | |||
Michael J. Shannahan (4) | $ | 35,000 | $ | 57,424 | $ | 92,424 | |||
Stephanie Vinella | $ | 20,000 | $ | 54,918 | $ | 74,918 |
(1) | Mr. Fields, KANA’s Chief Executive Officer and Chairman of the Board of Directors, is not included in this table as he is an employee of KANA and thus, received no compensation for his services as Chairman of the Board of Directors. The compensation received by Mr. Fields as an employee of KANA is shown in the Summary Compensation Table on page 27. |
(2) | The amounts reported represent the stock-based compensation expense that was recognized for financial reporting purposes in accordance with SFAS No. 123(R), utilizing the assumptions discussed in Note 1 “Kana Software, Inc. and Summary of Significant Accounting Policies – Stock-based Compensation” and Note 7 “Stockholders’ Equity (Deficit)” to the consolidated financial statements in our Annual Report on Form 10-K for the year ended December 31, 2007, without giving effect to estimated forfeitures. The grant date fair value of the options granted on July 27, 2007 to Messrs. Batt, Clifford, Nemelka and Shannahan and Ms. Vinella was $26,700. |
(3) | Ms. Mills resigned as a member of the Board of Directors effective March 16, 2007. |
(4) | Mr. Shannahan resigned as a member of our Board of Directors effective February 28, 2008. |
The aggregate number of option awards outstanding for each of our non-employee directors as of December 31, 2007 is provided in the table below.
Non-Employee Director | Number of Options Outstanding | |
Jerry R. Batt | 150,000 | |
William T. Clifford | 80,000 | |
Dixie L. Mills (1) | 0 | |
John F. Nemelka | 60,000 | |
Michael J. Shannahan (2) | 80,000 | |
Stephanie Vinella | 135,000 |
(1) | Ms. Mills resigned as a member of our Board of Directors effective March 16, 2007. Her option awards expired on June 17, 2007. |
(2) | Mr. Shannahan resigned as a member of our Board of Directors effective February 28, 2008. |
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PROPOSAL TWO—RATIFICATION OF SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Our Board of Directors has selected Burr, Pilger & Mayer LLP as KANA’s independent registered public accounting firm to perform the audit of our financial statements for the year ending December 31, 2008, and our stockholders are being asked to ratify this selection. Our organizational documents do not require our stockholders to ratify the selection of Burr, Pilger & Mayer LLP as our independent registered public accounting firm. We are submitting the selection of Burr, Pilger & Mayer LLP to our stockholders for ratification because we believe it is a matter of good corporate practice. Representatives of Burr, Pilger & Mayer LLP may be present at the 2008 Annual Meeting of Stockholders. If present, such representatives will have the opportunity to make a statement at the 2008 Annual Meeting of Stockholders if they wish and will be available to respond to appropriate questions.
The Board of Directors recommends a voteFOR the ratification of the selection of Burr, Pilger & Mayer LLP as our independent registered public accounting firm.
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RELATIONSHIP WITH OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Change in Certifying Independent Registered Public Accounting Firm
In January 2006, Deloitte & Touche LLP (“D&T”) informed us of their resignation as our independent registered public accounting firm upon the completion of their review of our financial statements for the quarter and six months ended June 30, 2005. D&T did not provide a report on the Company’s financial statements for the years ended December 31, 2006 and December 31, 2007.
In February 2006, we appointed Burr, Pilger & Mayer LLP as our new independent registered public accounting firm.
Fiscal 2006 and 2007 Audit Firm Fee Summary
Burr, Pilger & Mayer LLP served as our independent registered public accounting firm and audited our consolidated financial statements for the years ended December 31, 2006 and 2007. Set forth below are the aggregated fees (in thousands) billed for the services of Burr, Pilger & Mayer LLP from January 1, 2006 through December 31, 2007.
Year Ended December 31, | ||||||
2007 | 2006 | |||||
Audit fees (1) | $ | 972 | $ | 479 | ||
Audit-related fees (2) | 22 | — | ||||
Tax fees | — | — | ||||
All other fees | ||||||
Total fees | $ | 994 | $ | 479 | ||
(1) | Consists of fees billed for professional services rendered for the audit of our annual consolidated financial statements and review of our quarterly condensed consolidated financial statements and services, such as a comfort letters, consents and review of SEC comment letters that are normally provided by Burr, Pilger & Mayer LLP in connection with statutory and regulatory filing engagements. |
(2) | Includes fees related to due diligence and accounting consultation in connection with an acquisition. |
Our Audit Committee considers at least annually whether the provision of non-audit services by our independent registered public accounting firm is compatible with maintaining auditor independence. This process includes:
• | Obtaining and reviewing, on at least an annual basis, a letter from the independent registered public accounting firm describing all relationships between the independent registered public accounting firm and the Company required to be disclosed by Independence Standards Board Standard No. 1,Independence Discussions with Audit Committees,reviewing the nature and scope of such relationships, discussing these relationships with the independent registered public accounting firm and discontinuing any relationships that the Audit Committee believes could compromise the independence of the registered public accounting firm. |
• | Obtaining reports of all non-audit services proposed to be performed by the independent registered public accounting firm before such services are performed, reviewing and approving or prohibiting, as appropriate, any non-audit services not permitted by applicable law. The Audit Committee may delegate authority to review and approve or prohibit non-audit services to one or more members of the Audit Committee, and direct that any approval so granted be reported to the Audit Committee at a following meeting of the Audit Committee. |
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All services provided by the Company’s independent registered public accounting firms in fiscal years 2006 and 2007 were approved in advance by the Audit Committee.
Audit Committee Pre-Approval Policy
All audit and permitted non-audit services to be performed for the Company by its independent registered public accounting firm must be pre-approved by the Audit Committee to assure that the provision of such services do not impair the registered public accounting firm’s independence. The Audit Committee does not delegate its responsibility to pre-approve services performed by the independent auditors to management.
The annual audit services engagement terms and fees are subject to the specific pre-approval of the Audit Committee. The Audit Committee will approve, if necessary, any changes in terms, conditions and fees resulting from changes in audit scope or other matters. All other audit services not otherwise included in the annual audit services engagement must be specifically pre-approved by the Audit Committee.
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REPORT OF THE AUDIT COMMITTEE
The material in this report is not “soliciting material,” is not deemed filed with the SEC and is not to be incorporated by reference in any of our filings under the Securities Act of 1933 or the Securities Exchange Act of 1934, whether made before or after the date of this Proxy Statement and irrespective of any general incorporation language therein.
The Audit Committee’s purpose is to assist the Board of Directors in its oversight of KANA’s financial accounting, reporting and controls. The Board of Directors, in its business judgment, has determined that all members of the Audit Committee are “independent” as required by applicable listing standards of The NASDAQ Stock Market (please see “Committees of the Board of Directors” on page 6 of this Proxy Statement). The Audit Committee operates pursuant to a charter, which, as amended, was approved by the Board of Directors in April 2003. The Audit Committee meets with KANA’s management and with our independent registered public accounting firm, with and without management present, to discuss the scope and plans for their audit, the results of its examinations, its evaluations of KANA’s internal controls and the overall quality of KANA’s financial reporting. The Audit Committee held six meetings during 2007.
During fiscal year 2007, the Audit Committee consisted of Michael J. Shannahan, Dixie L. Mills and Stephanie Vinella. Ms. Mills resigned from the Audit Committee on March 16, 2007 and Mr. Shannahan resigned from the Audit Committee on February 28, 2008. The current members of the Audit Committee are Mr. Clifford and Ms. Vinella.
In performing its oversight role during the period since its last report, the Audit Committee reviewed and discussed KANA’s audited financial statements with KANA’s management and independent registered public accounting firm. The Audit Committee also discussed with KANA’s independent registered public accounting firm the matters required to be discussed by the Statement on Auditing Standards No. 61, as amended (AICPA,Professional Standards,Vol. 1. AU section 380),Communication with Audit Committees. The Audit Committee received the written disclosures and the letter from Burr, Pilger & Mayer LLP required by Independence Standards Board Standard No. 1,Independence Discussions with Audit Committees, and discussed Burr, Pilger & Mayer LLP’s independence from KANA with Burr, Pilger & Mayer LLP. Based on the discussions with management and Burr, Pilger & Mayer LLP, the Audit Committee recommended to the Board of Directors that KANA’s audited financial statements that were reviewed by the Audit Committee and discussed with management and Burr, Pilger & Mayer LLP be included in KANA’s Annual Report on Form 10-K for the year ended December 31, 2007. The Audit Committee and the Board of Directors also recommended the selection of Burr, Pilger & Mayer LLP as KANA’s independent registered public accounting firm for the fiscal year ending December 31, 2008.
The members of the Audit Committee rely on the information provided to them and on the representations made to the Audit Committee by KANA’s management and independent registered public accounting firm without conducting independent verification of the accuracy of such information and representations. Accordingly, the Audit Committee’s oversight does not ensure that management has maintained appropriate accounting and financial reporting principles or appropriate internal controls and procedures designed to assure compliance with accounting standards and applicable laws and regulations. Furthermore, the Audit Committee’s considerations and discussions referred to above do not ensure that any audit of KANA’s financial statements conducted by independent registered public accounting firm has been carried out in accordance with generally accepted auditing standards, or that the financial statements are presented in accordance with generally accepted accounting principles.
AUDIT COMMITTEE
Stephanie Vinella (Chairperson since March 2008)
William T. Clifford (Member since March 2008)
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OTHER BUSINESS
Our Board of Directors does not presently intend to bring any other business before the 2008 Annual Meeting of Stockholders, and we are not aware of any matters to be brought before the 2008 Annual Meeting of Stockholders except as specified in the notice of the 2008 Annual Meeting of Stockholders. As to any business that may properly come before our annual meeting, however, it is intended that the proxies, in the form enclosed, will be voted in respect thereof in accordance with the judgment of the persons voting such proxies.
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EXECUTIVE OFFICERS
In addition to Michael S. Fields, our Chief Executive Officer whose biographical information appears under “Nominees for Election—Class III Directors (Term to Expire in 2011)” on page 5, the following individuals are current executive officers of KANA:
Michael J. Shannahan.Since March 2008, Mr. Shannahan has served as our Executive Vice President and Chief Financial Officer. Mr. Shannahan was a member of our Board of Directors from June 2005 to March 2008. From February 2005 to February 2008, Mr. Shannahan served as Chief Financial Officer of Medsphere Systems Corporation, a software company in the healthcare industry. Mr. Shannahan also has served as Chief Financial Officer of Chordiant Software, Inc., a management software company, from October 2003 to September 2004; Sanctum Inc., a web applications security company, from October 2001 to November 2002; Broadband Office, Inc., a communication services company, from January 2001 to September 2001; and mySimon, Inc., an e-commerce company from August 1999 to January 2001. Prior to these positions, Mr. Shannahan spent 18 years with KPMG Peat Marwick, an accounting firm, as a Partner in the Information, Communication and Entertainment practice. Mr. Shannahan holds a B.S. degree in Business Administration with a concentration in Accounting and a B.A. degree from Rockhurst College. Mr. Shannahan also serves on the Board of Directors of Critical Path, Inc.
Mark A. Angel.Since May 2007, Mr. Angel has served as our Senior Vice President of Corporate Development and Strategy. Prior to joining KANA, from January 1998 to March 2007, he served as Chief Technology Officer of KNOVA Software Inc., a service resolution management software company that is now a division of Consona Corporation. Prior to KNOVA, Mr. Angel founded and served as Chief Executive Officer of Papyrus Technology, which was acquired by Ernst & Young, in 1997 and Kanisa Inc., which was acquired by ServiceWare Technologies, Inc. in 2005. Mr. Angel has served on the Board of Directors of Avidence, Inc., a private company, since May 2006.
William A. Bose. Mr. Bose has served as our Vice President and General Counsel since August 2006. Mr. Bose served in a number of legal positions at KANA from September 1999 to August 2006. Mr. Bose holds a B.A. degree from University of California at Santa Barbara and a J.D. degree from Santa Clara University School of Law. Mr. Bose is a member of the California Bar.
Marchai B. Bruchey.Since September 2005, Ms. Bruchey has served as our Senior Vice President and Chief Marketing Officer with responsibility for global marketing and strategic alliances. Ms. Bruchey joined KANA in January 1998 as our Senior Vice President of Strategic Alliances and served in this role until September 2005. Prior to joining KANA, Ms. Bruchey spent 18 years with Digital Equipment Corporation, a computer manufacturing company, where she held positions in sales, sales management, alliances and alliances management. Ms. Bruchey holds a B.S. degree in Finance and Marketing from Queens College.
Sham Chotai.Since June 2007, Mr. Chotai has served as our Senior Vice President of Engineering. From April 2006 to March 2007, Mr. Chotai served as Vice President of Engineering at KNOVA Software, Inc. Mr. Chotai co-founded DecisionView Software, Inc., an analytics technology company, in October 2002, and served as Chief Technology Officer of DecisionView Software, Inc. from October 2002 until October 2005. Mr. Chotai holds a B.A.Sc. degree in Electrical Engineering from the University of Toronto, with a specialty in adaptive/intelligent control systems.
Charles H. Isaacs.Since August 2004, Mr. Isaacs has served as our Chief Technology Officer. From December 1999 to August 2004, Mr. Isaacs served as the Chief Technology Officer of Primus Knowledge Solutions, an enterprise software company, where he was responsible for technology oversight. Mr. Isaacs holds a B.S. degree in Electrical Engineering from the University of California at Santa Barbara and an M.B.A. degree from California Lutheran University.
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Jay A. Jones. Since September 2006, Mr. Jones has served as our Senior Vice President and Chief Administrative Officer. Mr. Jones served as Senior Vice President, Chief Information Officer of VERITAS Software Corporation, an enterprise storage and performance company, from September 2004 to December 2005. From January 1999 to September 2004, Mr. Jones served as Chief Administrative Officer of VERITAS Software Corporation, and from March 1993 to January 1999, he served as Vice President, General Counsel and Secretary of VERITAS Software Corporation and OpenVision Technologies, Inc., which was acquired by VERITAS Software Corporation. Prior to OpenVision Technologies, Inc., Mr. Jones was senior corporate counsel for Oracle Corporation. Mr. Jones holds a B.S. degree in architecture from Howard University, an M.S. degree in City Planning from the University of California at Berkeley and a J.D. degree from the University of California at Berkeley. Mr. Jones is a member of the California Bar.
Daniel A. Turano. Since July 2007, Mr. Turano has served as our Senior Vice President, Worldwide Field Operations. Mr. Turano joined KANA in August 2006 as our Vice President, Global Financial Services Solutions and served in that position until his promotion to Senior Vice President, Worldwide Field Operations in July 2007. From March 2005 to August 2006, Mr. Turano served as the Vice President of Sales, East of ClairMail, Inc., a software and wireless communications company. From September 2003 to March 2005, Mr. Turano served as Senior Vice President, Commercial Account Collections of Intellerisk Management Systems, a collections agency. Mr. Turano previously served as the Executive Vice President, Sales and Field Operations of Dynamic Mobile Data, a software and wireless communications company from September 2002 to September 2003. Mr. Turano has also served on the Board of Directors of The Advisory Council, a private company, since January 2003. Mr. Turano holds a B.S. degree in Business Management from Saint Peter’s College and an M.B.A. degree in Marketing from Fairleigh Dickenson University.
Chad A. Wolf. Since June 2007, Mr. Wolf has served as our Corporate Vice President and President of eVergance Partners LLC, a management consulting and systems integration company acquired by KANA in June 2007. From August 2002 to June 2007 Mr. Wolf served as President of eVergance Partners LLC. Mr. Wolf holds an M.S. degree in Industrial Engineering and Operations Management from Kansas State University and a B.S. degree in Industrial Engineering.
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EXECUTIVE COMPENSATION AND RELATED INFORMATION
COMPENSATION DISCUSSIONAND ANALYSIS
Overview of Compensation Program
This compensation discussion and analysis describes the material elements of compensation awarded to each of four current and two former executive officers who are identified in the Summary Compensation Table on page 27 (the “named executive officers”). This discussion and analysis serves as an introduction to the 2007 executive compensation information provided in the tables, footnotes and narratives that follow. We also describe compensation actions taken in prior years to the extent it enhances the understanding of our executive compensation disclosure for 2007. Our Compensation Committee is responsible for developing and monitoring the Company’s compensation philosophy, and for implementing that philosophy with respect to our named executive officers.
Compensation Philosophy and Objectives
Our executive compensation philosophy reflects our belief in a “pay for performance” model that is intended to closely align our executive officers’ compensation with our performance on both a near- and long-term basis, which we believe can lead to increased stockholder value. Our executive compensation program aims to create value for our stockholders through the attraction, retention and motivation of a superior leadership team. We believe that the skills, experience and dedication of our executive officers are critical factors that contribute directly to our operating results. As a result, our executive compensation program is designed to attract individuals who have the skills to achieve our strategic goals, to reward those individuals fairly over time, to retain those individuals who continue to perform at or above the levels that we expect, and to encourage those individuals’ innovation and promote accountability for our performance.
Our executive compensation program currently has four primary elements: (i) base salary, (ii) cash incentives awarded over the near term under a performance-based, non-equity incentive plan, (iii) equity-based long-term incentives awarded under our equity incentive plans, and (iv) other benefits, which include benefits that are available generally to all salaried employees. We have not adopted any formal or informal policies or guidelines for allocating compensation between near- and long-term compensation and between cash and equity compensation. We seek to offer total compensation that is competitive with the compensation offered by companies with which we compete for executive talent in order to recruit and retain our executive officers. In addition, we believe that a mix of both cash and equity incentives is appropriate, as competitive cash incentives reward executive officers in the near term for achieving strategic goals and equity incentives motivate executive officers to achieve strategic goals over the longer term through the imposition of vesting conditions, which also promotes retention over a multi-year period.
The executive officers listed in the Summary Compensation Table, whose compensation is discussed in this Compensation Discussion and Analysis, are referred to as our “named executive officers.” For fiscal year 2007, our named executive officers are our Chief Executive Officer, Michael S. Fields, our former Chief Financial Officer, John M. Thompson, who retired from this position in February 2008, the three most highly compensated executive officers for 2007, Marchai B. Bruchey, Jay A. Jones and Daniel A. Turano, and our former Senior Vice President, Global Sales and Service, William A. Rowe, for whom disclosure would have been provided as one of the three most highly compensated executive officers for 2007 but for the fact that he was not serving as an executive officer on December 31, 2007.
On February 28, 2008, we entered into an employment offer letter with Michael J. Shannahan, who began serving as our Chief Financial Officer as of March 2008. Our compensation arrangement with Mr. Shannahan is described in the section “Material Terms of Employment Offer Letters” beginning on page 29.
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How Executive Compensation Is Set
Our Board of Directors has delegated to the Compensation Committee primary authority to develop our executive compensation philosophy and to administer the executive compensation program that implements our philosophy. The Compensation Committee is composed of three non-employee members of our Board of Directors, all of whom are independent under the standards established by the NASDAQ Stock Market.
Each year, the Compensation Committee reviews, recommends, and approves the mix of compensation elements and compensation levels for each of our executive officers. To evaluate whether the balance between the different elements of compensation and overall compensation levels for our executive officers are competitive enough to further our goals of attracting, retaining and incentivizing a superior leadership team, the Compensation Committee reviews and analyzes the compensation practices of comparable companies with which we generally compete for hiring executives. For 2007, the Compensation Committee engaged Compensia, Inc. (“Compensia”), an outside compensation consulting firm that focuses primarily on technology companies, to assist with its review and analysis of comparable company compensation practices. Compensia collected market survey data on the compensation practices of comparable companies, performed an analysis of those compensation practices and provided recommendations to the Compensation Committee regarding our executive compensation program and suggested compensation level adjustments.
Our Compensation Committee uses the data provided by Compensia as one of several factors in its decisions regarding executive officer compensation. The Compensation Committee gives weight to many other factors, including, but not limited to:
• | the scope of the executive officers’ responsibilities; |
• | the executive officer’s performance measured against strategic goals established for that individual; |
• | our past and current business performance and future expectations; |
• | our long-term goals and strategies; |
• | for each executive officer, other than our Chief Executive Officer, the evaluation and recommendation of our Chief Executive Officer; |
• | relative pay levels among the executive officers; |
• | the amount of base salary in the context of the executive officer’s total compensation and other benefits; |
• | the balance between performance-based cash incentives and the other elements of the executive officer’s total compensation; |
• | the balance between equity-based incentives and the other elements of the executive officer’s total compensation. |
The performance-based, cash incentive compensation plan approved by our Compensation Committee in 2007 and described in the section “The Executive Compensation Plan” on page 19, reflects input from certain executive officers, including our Chief Executive Officer, former Executive Vice President and Chief Financial Officer, current Senior Vice President and Chief Administrative Officer and Vice President and General Counsel.
The Elements of Executive Compensation
For 2007, the elements of compensation for our named executive officers were:
• | base salary; |
• | cash incentives; |
• | equity-based long-term incentives; and |
• | other benefits. |
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Our Compensation Committee reviews each of the above compensation elements, as well as the overall compensation for each named executive officer.
Base Salary
We seek to provide our executive officers with a base salary that is appropriate for their roles and responsibilities and that provides them with a level of income stability. We utilize salary as the base amount necessary to retain executive talent and fix base compensation at a level we believe enables us to hire and retain individuals in our environment and to reward satisfactory individual performance and a satisfactory level of contribution to our overall business goals.
The Compensation Committee reviews base salaries annually and adjusts them from time to time in light of our financial performance, market conditions, a desire to achieve internal pay equity and individual factors including responsibilities, qualitative performance, experience, and salary history. The Compensation Committee also utilizes executive compensation salary benchmark data for the Bay Area originally compiled by Radford Surveys + Consulting, and provided to us by Compensia, when adjusting the base salary of our named executive officers to ensure that they remain competitive with market practices.
In 2007, the Compensation Committee approved base salary increases for Messrs. Thompson, Rowe and Jones of $15,000, $75,000, and $15,000, respectively. The base salary increases were intended to align the named executive officers’ base salaries more closely with competitive practices and, in the case of Mr. Rowe, as a result of his increased worldwide responsibilities in 2007. In addition, our Compensation Committee approved a base salary increase for Mr. Turano of $70,000 in conjunction with his promotion to the position of Senior Vice President, Worldwide Field Operations in July 2007 when he replaced Mr. Rowe. At that time, Mr. Rowe’s salary returned to its pre-increase level. The salaries earned by our named executive officers in 2007 are listed in the Summary Compensation Table on page 27.
Cash Incentives
The Executive Compensation Plan
In 2006 we created, and our Compensation Committee approved, a performance-based, non-equity incentive compensation plan to encourage our executive officers to reach our goals of increasing profit and operating at sustainable profit and cash levels (the “Executive Compensation Plan”). These objectives are designed to advance our strategic business goals, enhance profitability and increase stockholder value. The 2007 Executive Compensation Plan, which was discussed by the Compensation Committee in April and June 2007 and later approved in October 2007, awarded cash incentives to our executive officers based on:
• | our achievement of annual and quarterly profit targets; |
• | our achievement of annual and quarterly revenue targets; |
• | our achievement of quarterly positive cash from operations targets; and |
• | their quarterly achievement of individualized personal objectives. |
Recognizing the continued importance of expanding our cash reserves, the 2007 Executive Compensation Plan also awarded our executive officers with a special cash bonus if we achieved non-GAAP net profits that were 10% or more above the quarterly and annual targets.
The corporate financial performance targets in the 2007 Executive Compensation Plan were defined (i) for profit, as the quarterly and annual non-GAAP net profit targets in our 2007 budget, as approved by our Board of Directors, which excludes certain non-cash expenses such as stock-based compensation expense and warrant liability expense; (ii) for revenue, as the quarterly and annual total revenue targets in our 2007 budget; and (iii) for positive cash from operations, as the growth in quarter-ending net cash (gross cash and cash equivalents
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less any draw down on the bank line of credit for operating uses) from the preceding quarter. The Compensation Committee believed that the 2007 corporate financial performance targets were sufficiently challenging to achieve because they represented a significant profit, revenue growth and cash increases compared to our performance in 2006. The Compensation Committee also acknowledged that the performance targets addressed the areas of improvement that we needed to focus on and were allocated according to importance by business area.
Mr. Rowe did not participate in the 2007 Executive Compensation Plan because he stepped down from his position prior to the Compensation Committee’s approval of the plan in October 2007. Therefore, solely for purposes of the discussion of our 2007 Executive Compensation Plan below, Mr. Rowe is not one of the “named executive officers” being discussed. In addition, although Mr. Turano participated in our 2007 Executive Compensation Plan, his cash incentive compensation plan is not based on our achievement of positive cash from operations targets or individualized personal objectives. His cash incentive compensation plan is described in the section “Commission Plan” beginning on page 22.
The individualized personal objectives or management by objectives (“MBO”) component of our 2007 Executive Compensation Plan established quarterly operational objectives for our each of our named executive officers, except for Mr. Turano, who does not have an MBO component as part of his compensation plan. The individualized objectives were set on a quarterly basis by Mr. Fields and approved by our Compensation Committee. Typically, each named executive officer has three to five MBO targets in any quarterly period that are tailored to suit the executive officer’s specific position and responsibilities and designed to further our operational goals. In 2007, the MBO targets for Mr. Fields included setting the quarterly MBO targets for our other executive officers, completing our acquisition of eVergance Partners LLC and analyzing and improving our business plan for 2007. The MBO targets for Mr. Thompson included management of his area of responsibility and the completion of a registered direct offering of 4.0 million shares of our common stock during 2007. The MBO targets for Ms. Bruchey included operational objectives within her area of responsibility including lead generation and other contributions to sales efforts and the development of our marketing plan. The MBO targets for Mr. Jones included the implementation of an internal business management system and new hire recruiting program, and managing the integration of various departments of eVergance Partners LLC after the completion of the acquisition.
Under the 2007 Executive Compensation Plan, if we had achieved 100% of the quarterly and annual profit and revenue targets and quarterly positive cash from operations targets, and each named executive officer that had an MBO component had achieved his or her quarterly MBO targets, then our named executive officers would have received a fixed, minimum cash incentive award that was equal to a certain percentage of his or her individual annual base salary (the “Base Bonus Amount”). The percentage of each named executive officer’s annual base salary that constituted the Base Bonus Amount was based on the named executive officer’s experience, position and responsibilities and our annual financial and strategic goals. The Base Bonus Amount for each of our named executive officers and the percentage that the Base Bonus Amount reflected of the named executive officer’s base salary is set forth in the table below.
For 2007, the Compensation Committee approved a Base Bonus Amount for Mr. Fields that equaled his 2006 Base Bonus Amount and approved increases to the Base Bonus Amounts for Mr. Thompson, Mr. Jones, and Ms. Bruchey in the amounts of $8,000, $20,000, and $50,000, respectively. These increases were intended to align their cash incentive levels more closely with competitive practices. In addition, the Compensation Committee reviewed and approved a Base Bonus Amount for Mr. Turano in conjunction with his promotion to the position. His eligibility for the Base Bonus Amount commenced on July 1, 2007 at the beginning of our third fiscal quarter.
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Name | Position | Base Bonus Amount | As a Percentage of Salary | ||||
Michael S. Fields | Chief Executive Officer | $ | 234,000 | 65% | |||
John M. Thompson | Former Executive Vice President and Chief Financial Officer | $ | 125,000 | 50% | |||
Marchai B. Bruchey | Senior Vice President and Chief Marketing Officer | $ | 200,000 | 100% | |||
Jay A. Jones | Senior Vice President and Chief Administrative Officer | $ | 125,000 | 56% | |||
Daniel A. Turano | Senior Vice President, Worldwide Field Operations | $ | 225,000 | 100% | |||
William A. Rowe | Former Senior Vice President, Global Sales and Service | n/a | n/a |
The allocation of the 2007 Executive Compensation Plan’s performance targets within each of our named executive officer’s Base Bonus Amounts differed according to the named executive officer’s experience, position and responsibilities. The table below sets forth the respective allocations for each of our named executive officers.
Base Bonus Amount | ||||||||||||
Name | Position | Profit Target | Revenue Target | Positive Cash from Operations Target | MBO Target | Total | ||||||
Michael S. Fields | Chief Executive Officer | 50% | 25% | 10% | 15% | 100% | ||||||
John M. Thompson | Former Executive Vice President and Chief Financial Officer | 50% | 25% | 10% | 15% | 100% | ||||||
Marchai B. Bruchey | Senior Vice President and Chief Marketing Officer | 25% | 50% | 10% | 15% | 100% | ||||||
Jay A. Jones | Senior Vice President and Chief Administrative Officer | 50% | 25% | 10% | 15% | 100% | ||||||
Daniel A. Turano (1) | Senior Vice President, Worldwide Field Operations | 25% | 75% | n/a | n/a | 100% | ||||||
William A. Rowe (2) | Former Senior Vice President, Global Sales and Service | n/a | n/a | n/a | n/a | n/a |
(1) | Mr. Turano did not participate in the 2007 Executive Compensation Plan until July 2007 when he was promoted to the position of Senior Vice President, Worldwide Field Operations. Unlike the other named executive officers, Mr. Turano’s revenue target was earned as commissions on revenue, and was based on our achievement of annual revenue targets within three of our operating units: license and OnDemand, maintenance and professional services. Mr. Turano’s commission-based earnings are described in more detail in the section “Commission Plan” beginning on page 22. |
(2) | Mr. Rowe stepped down in July 2007 before the 2007 Executive Compensation Plan was formally approved by the Compensation Committee in October 2007. Therefore, Mr. Rowe did not participate in the 2007 Executive Compensation Plan. All of his variable compensation was paid in accordance with a sales compensation plan. |
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Once the Base Bonus Amount was allocated among the four performance targets under our 2007 Executive Compensation Plan, the performance targets were allocated quarterly and annually, as applicable. The table below provides the quarterly and annual allocations for each of the performance targets, with the exception of the revenue targets for Mr. Turano, which are described in the section “Commission Plan” below. If we had achieved 100% of the quarterly and annual profit and revenue targets and quarterly positive cash from operations targets, and each named executive had achieved his or her MBO targets, then each named executive officer would have been entitled received the percentage of his or her Base Bonus Amount that was allocated to the achievement of the particular performance target. For example, if we had achieved 100% of our profit target for the first quarter of 2007, then Mr. Fields would have been entitled to receive 12.5% of the 50% of his Base Bonus Amount that was allocated to achievement of the profit target, or $14,625.
Quarterly and Annual Allocations for Each Performance Target | ||||||||||||
Performance Targets | Q1 | Q2 | Q3 | Q4 | Annual | Total | ||||||
Profit | 12.5% | 12.5% | 12.5% | 12.5% | 50% | 100% | ||||||
Revenue | 15% | 15% | 15% | 15% | 40% | 100% | ||||||
Positive Cash from Operations | 25% | 25% | 25% | 25% | n/a | 100% | ||||||
MBO | 25% | 25% | 25% | 25% | n/a | 100% |
In addition, if we had achieved more than 110% of our quarterly and annual profit targets, the 2007 Executive Compensation Plan provided for an additional cash bonus to be paid to each of our named executive officers that was not included within their Base Bonus Amounts. An additional 5% of the portion of each named executive officer’s Base Bonus Amount that was allocated to achievement of profit targets could have been paid at the end of each quarter for each increment of 10% by which our quarterly profit exceeded the 2007 Executive Compensation Plan’s quarterly profit target. For example, if we had exceeded our quarterly profit target by 20% in the first quarter, the additional cash bonus awarded to Mr. Fields in the first quarter would have been equal to 10% of $117,000, which was the portion of Mr. Fields’ Base Bonus Amount that was allocated to the achievement of our profit target, or $11,700. The 5% multiplier was capped at 15% per quarter for each named executive officer. An additional 10% of the portion of each named executive officer’s Base Bonus Amount that was allocated to achievement of profit targets could have been paid at the end of the year for each increment of 10% by which our annual profit exceeded the 2007 Executive Compensation Plan’s annual profit target. The 10% multiplier was capped at 60% for the year for each named executive officer. Mr. Turano was not eligible for this additional cash bonus award.
In order for our named executive officers to have received cash incentive awards under the 2007 Executive Compensation Plan, our performance must have met or exceeded the quarterly and annual profit and revenue targets and quarterly cash from operations targets. In certain rare cases, our named executive officers may receive a portion of their MBO bonus award even though they do not meet their MBO targets. In 2007, we did not achieve our profit, revenue or cash from operations targets in any quarter or at year-end. Therefore, none of our named executive officers were awarded that portion of their Base Bonus Amounts that was attributable to our achievement of financial performance targets. All of the named executive officers with quarterly MBO targets met those targets during each quarter of 2007 and was awarded 100% of the portion of each of their Base Bonus Amounts that was allocated to achievement of MBO targets. Mr. Fields earned $35,100 with payment of $8,775 occurring in 2008, Mr. Thompson earned $18,750 with payment of $4,688 occurring in 2008, Mr. Jones earned $18,750 with payment of $4,688 occurring in 2008, and Ms. Bruchey earned $30,000 with payment of $7,500 occurring in 2008.
Commission Plan
Unlike our other named executive officers, Mr. Turano earns up to 75% of his Base Bonus Amount as commissions on revenue based on our achievement of annual revenue targets within three of our operating units: (i) license and OnDemand, (ii) maintenance, and (iii) professional services. The annual revenue targets for these operating units under the 2007 Executive Compensation Plan were the same as the annual operating unit revenue targets contained in our 2007 budget, as approved by our Board of Directors. For achievement of 100% of the
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annual license and OnDemand, maintenance and service revenue targets, Mr. Turano would receive a cash commission equal to 65%, 15% and 20%, respectively, of that portion of his Base Bonus Award that is allocated to achievement of annual revenue targets. The remaining 25% of his Base Bonus Amount is based on our achievement of quarterly and annual profit targets and is subject to the quarterly and annual allocations set forth in the table above. In addition, Mr. Turano could have earned one and a half times his commissions-based earnings if our annual license revenue had exceeded the revenue target by 100% and twice his commissions-based earnings if our annual license revenue had exceeded the revenue target by 150%. Mr. Turano did not receive that portion of his Base Bonus Amount that was allocated to our achievement of the profit target because we did not reach that target in 2007, nor did Mr. Turano earn a multiple on his commissions-based earnings in 2007.
2007 Merit Review and Compensation Plan
During 2007 and continuing into 2008, the Compensation Committee and Mr. Jones reviewed and refined a merit-based compensation program (the “Merit Plan”) and compensation leveling for the Merit Plan (with input from Compensia as well as research from Radford Compensation Surveys). The Merit Plan will be a performance-based, incentive plan that includes a component for an increase in compensation of up to a maximum of 4% based on performance. The Merit Plan could also include equity awards based on performance. We anticipate compensating our executive officers under the Merit Plan in 2008.
Equity-Based Long-Term Incentives
We grant equity incentives to our executive officers in several forms, including stock options, performance-based stock options and restricted stock to assist in their retention, to motivate them to assist us with the achievement of certain corporate financial and operational goals and to align their interests with those of our stockholders by providing them with an equity stake in our company. Because our executive officers are awarded stock options with an exercise price equal to at least 100% of the fair market value of our common stock on the date of grant, options will have value to our executive officers only if the market price of our common stock increases after the date of grant.
We maintain the KANA 1997 Stock Option Plan, the KANA 1999 Stock Incentive Plan, the KANA 1999 Special Stock Option Plan and equity compensation plans assumed pursuant to acquisitions of certain companies. We may grant several different forms of equity awards under the KANA 1999 Stock Incentive Plan. In 2007, we only granted stock options to our named executive officers and granted them from the KANA 1999 Stock Incentive Plan. Stock options are typically granted to executive officers when they first join us or in connection with a significant change in responsibilities. We may also grant refresh stock options annually based on merit and performance. The Compensation Committee is responsible for approving equity grants to our executive officers, including option grants for new hires and refresh option grants. New hire stock option grants typically provide for vesting over a four-year period with a six-month cliff, generally expire ten years from the date of grant and vary in amount based on the discretion of the Compensation Committee. When granting stock options to our executive officers, the Compensation Committee considers factors such as the executive officer’s position with, past performance, anticipated future contributions and prior stock option grants. The Compensation Committee also consults with Compensia and looks to option grant levels for comparable positions at other companies with which we compete for executive talent when determining the appropriate amount of stock options to grant our executive officers.
We have implemented a standardized program for the grant date of stock options. If there are stock option grants to consider, then on Monday of the second full week of each month, William A. Bose, our Vice President and General Counsel, provides Michael Shannahan, our Chief Financial Officer, with an initial option grant list for his review and approval. Upon approval by Mr. Shannahan, the option grant list is provided to the Compensation Committee for their review and approval. The Compensation Committee then reviews the proposed stock option grants and renders a recommendation and approval, generally on the Thursday of such
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week, with the exercise price of the stock options being the closing price of our common stock on the date of grant. Grants to newly-hired employees are made as of their employment start date and grants made in connection with promotions of current employees are made as of the date that the promotion is approved. We do not time our stock option grants in coordination with the release of material non-public information.
In 2007, the Compensation Committee approved of a stock option award to Mr. Turano to purchase 90,000 shares of our common stock and a stock option award to Mr. Rowe to purchase 100,000 shares of our common stock in connection with each of their promotions, increased worldwide responsibilities in 2007 and the performance of our sales and service organizations during 2006. Messrs. Thompson and Jones and Ms. Bruchey were each granted an option to purchase 30,000 shares of our common stock in connection with the strength of our operating results during fiscal year 2006 and our annual merit-based performance reviews.
Other Benefits
401(k) Retirement Plan
We have a 401(k) retirement plan, which covers substantially all employees. Eligible employees may make salary deferral (before tax) contributions up to a specified amount. We may, in our discretion, make additional matching contributions on behalf of the participants of the retirement plan, but have not, thus far, elected to make any matching contributions.
Benefit Programs
We offer the named executive officers a range of benefits including life, medical, dental, vision and disability programs in the geographical location where they are based. In providing these benefit programs, we aim to provide an attractive set of benefits, while managing business costs.
Perquisites
We do not typically offer cash or non-cash perquisites to our named executive officers that are not available to other employees. On June 18, 2007, we entered into a corporate housing arrangement with Mr. Fields. We agreed to pay the security deposit and monthly rent payments on his behalf in connection with corporate housing in Northern California. Mr. Fields is responsible for all lease payments upon a voluntarily termination of employment with us and also is responsible for reimbursing us for any amounts that are billed for property damage caused during his tenancy. The security deposit for the corporate housing was $6,000 and the monthly payments, which began in July 2007, were approximately $5,500 per month. During 2007, we paid a total of $25,687 for Mr. Fields’ corporate housing. These payments were made in lieu of any base salary increase for Mr. Fields in 2007. Other than this commitment, during 2007, we did not provide any special benefits or perquisites to any named executive officer that exceeded $10,000; however, in the future, there may be times when a specific situation requires additional compensation to be given to a named executive officer that exceeds $10,000.
Ownership Guidelines
To date, we have not adopted stock ownership guidelines. However, we, in conjunction with our Compensation Committee and Compensia, continue to develop and consider the implementation of stock ownership guidelines. The Compensation Committee believes that stock ownership guidelines would further align the interests of our executive officers with those of our stockholders by requiring certain executive officers to maintain a minimum ownership interest in our company.
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Severance and Change in Control
The severance and change in control arrangements that we have in place with our executive officers are designed to attract and retain executive officers in a marketplace where such protections are commonly offered. The severance arrangements are designed to ease an executive officer’s transition due to an unexpected termination of employment for on-going changes in our employment needs, while the change in control arrangements promote the ability of our executive officers to act in the best interest of our stockholders without regard to their job position in the event of a potential change in control. A description of the specific severance and change in control arrangements that we have in place with our named executive officers is described below in the sections “Material Terms of Employment Offer Letters” and “Potential Payments Upon Termination or Change in Control.”
During 2007, the Compensation Committee, with Compensia’s assistance, reviewed, analyzed and approved of a proposal to adopt a standard set of terms for the severance and change in control agreements to be entered into with newly hired executive officers of our company. The Compensation Committee considered our current severance and change in control arrangements and their cost, the severance and change in control practices at companies with which we compete for executive talent and recommendations from Compensia when making its decision. Subject to the Compensation Committee’s review and approval, the severance and change in control agreements will provide our executive officers with a severance payment equal to six months base salary, six months of COBRA coverage and full acceleration of any then-outstanding and unvested equity awards upon an executive officer’s termination without cause or voluntary termination for good reason. If the executive officer’s termination without cause or voluntary termination for good reason occurs within the three months prior to or twelve months following a change in control, then the executive officer will be entitled to receive a severance payment equal to nine months base salary, nine months of COBRA coverage and full acceleration of all current and future equity awards. In addition, each agreement would contain a “best choice” 280G provision, that would allow the executive officer to be paid benefits in an amount that would result in the best after-tax result for the executive officer after giving effect to any “parachute taxes” under Section 280G of the Internal Revenue Code. We have not yet finalized, nor has the Compensation Committee approved, a form of severance and change in control agreement. Therefore, to date, we have not yet entered into any such agreements with our executive officers.
Tax and Accounting Implications
As part of its role, the Compensation Committee reviews and considers the deductibility of executive compensation under Section 162(m) of the Internal Revenue Code, which provides that we may not deduct compensation of more than $1.0 million that is paid to our principal executive officer and our next three most highly compensated executive officers other than our principal financial officer in a taxable year. We believe that compensation paid under our executive compensation programs is generally fully deductible for federal income tax purposes. However, deductibility is not the sole factor used by the Compensation Committee in ascertaining appropriate levels or manner of compensation and corporate objectives may not align with the requirements for full deductibility under Section 162(m). Accordingly, in certain situations, the Compensation Committee may approve and we may enter into compensation arrangements that will not meet these requirements in order to ensure competitive levels of total compensation for its executive officers.
Our stock option grant policies have been affected by the implementation of Statement of Financial Accounting Standards No. 123 (revised 2004),Share Based Payment, (“SFAS No. 123(R)”) which we adopted in the first quarter of fiscal year 2006 using the modified prospective method as permitted by the pronouncement. Under this transition method, we are required to value all stock-based compensation awards granted prior to but not yet vested as of December 31, 2005 based on the grant date fair value estimated in accordance with the original provisions of SFAS No. 123(R), as adjusted for estimated forfeitures.
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Compensation Committee Interlocks and Insider Participation
The current members of our Compensation Committee are Messrs. Batt, Clifford and Nemelka. No member of our Compensation Committee was at any time during 2007 an officer or employee of KANA. No member of our Compensation Committee was formerly an officer of KANA. No executive officer of KANA serves as a member of the Board of Directors or Compensation Committee of any entity that has one or more of our executive officers serving as a member of our Board or Compensation Committee.
Compensation Committee Report
The material in this report is not “soliciting material,” is not deemed filed with the SEC and is not to be incorporated by reference in any of our filings under the Securities Act of 1933 or the Securities Exchange Act of 1934, whether made before or after the date of this Proxy Statement and irrespective of any general incorporation language therein.
Our Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in our Annual Report on Form 10-K for fiscal year ended December 31, 2007 and the definitive proxy statement for our 2008 Annual Meeting of Stockholders.
THE COMPENSATION COMMITTEE |
William T. Clifford (Chairperson since June 2008) |
Jerry R. Batt |
John F. Nemelka |
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2007 SUMMARY COMPENSATION TABLE
The table below summarizes the total compensation earned by each of the named executive officers for the fiscal years ended December 31, 2006 and 2007.
Name and Principal Position | Year | Base Salary | Option Awards (1) | Non-Equity Incentive Plan Compensation (2) | All Other Compensation (3) | Total | |||||||||||||
Michael S. Fields (4) | 2007 | $ | 360,000 | $ | 588,876 | $ | 35,100 | $ | 25,687 | $ | 1,009,663 | ||||||||
2006 | $ | 360,000 | $ | 1,022,237 | $ | 455,715 | (5) | $ | — | $ | 1,837,952 | ||||||||
John M. Thompson (6) | 2007 | $ | 250,000 | $ | 110,173 | $ | 18,750 | $ | — | $ | 378,923 | ||||||||
2006 | $ | 235,000 | $ | 146,050 | $ | 227,858 | (5) | $ | — | $ | 608,908 | ||||||||
Marchai B. Bruchey (7) | 2007 | $ | 200,000 | $ | 86,220 | $ | 30,000 | $ | — | $ | 316,220 | ||||||||
Jay A. Jones | 2007 | $ | 225,000 | $ | 93,330 | $ | 18,750 | $ | — | $ | 337,080 | ||||||||
2006 | $ | 68,519 | (8) | $ | 26,154 | $ | 43,313 | (5) | $ | — | $ | 137,986 | |||||||
Daniel A. Turano (7) | 2007 | $ | 202,500 | (9) | $ | 82,067 | $ | 129,236 | (10) | $ | — | $ | 413,803 | ||||||
William A. Rowe | 2007 | $ | 217,917 | (11) | $ | 141,229 | $ | 124,382 | (12) | $ | — | $ | 483,528 | ||||||
2006 | $ | 167,708 | $ | 65,870 | $ | 302,593 | (13) | $ | — | $ | 536,171 | ||||||||
(1) | The amounts reported represent the stock-based compensation expense, excluding estimated forfeitures for service-based vesting, that was recognized for financial reporting purposes in accordance with SFAS No. 123(R), utilizing the assumptions discussed in Note 1 “Kana Software, Inc. and Summary of Significant Accounting Policies – Stock-based Compensation” and Note 7 “Stockholders’ Equity (Deficit)” to the consolidated financial statements in our Annual Report on Form 10-K for the year ended December 31, 2007. |
(2) | Amounts shown reflect the cash awards paid to each of our named executive officers, other than Mr. Rowe, under the 2007 Executive Compensation Plan approved by our Compensation Committee in October 2007, as described in the section “Compensation Discussion and Analysis” above. For each of our named executive officers, other than Messrs. Rowe and Turano, the amounts were earned for achievement of MBO targets for each quarter of 2007. |
(3) | Amount shown reflects the total value of payments made during 2007 for Mr. Fields’ corporate housing in Northern California pursuant to an arrangement that we entered into with Mr. Fields, in lieu of a salary increase, and that is described in more detail above in the section “Perquisites.” |
(4) | Mr. Fields is Chairman of our Board of Directors and did not receive any compensation for his service as a director. |
(5) | Amounts show reflect the cash awards paid to certain of our named executive officers under the 2006 Executive Compensation Plan approved by our Compensation Committee in April 2006 based entirely on our achievement of financial performance targets and the named executive officers’ achievement of MBO targets in 2006. |
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(6) | Mr. Thompson retired from his position as Executive Vice President and Chief Financial Officer effective as of February 28, 2008. |
(7) | Ms. Bruchey and Mr. Turano were not named executive officers for 2006. As a result, only 2007 compensation information is included in the Summary Compensation Table for each of them. |
(8) | Mr. Jones became an executive officer in September 2006 upon joining KANA. |
(9) | Mr. Turano’s annual base salary was increased from $180,000 to $250,000, effective July 1, 2007, in connection with his appointment to the position of Senior Vice President, Worldwide Field Operations. |
(10) | Amount reported represents commissions on revenue earned during fiscal year 2007, as described in the section “Compensation Discussion and Analysis - Commission Plan” above. |
(11) | Mr. Rowe’s annual base salary was decreased from $250,000 to $180,000, effective July 1, 2007, when he stepped down from his position as Senior Vice President, Global Sales and Service, and assumed a position as Vice President, Strategic Accounts. |
(12) | Mr. Rowe was no longer an executive officer when the 2007 Executive Compensation Plan was approved by the Compensation Committee in October 2007 and, therefore, did not participate in the 2007 Executive Compensation Plan. All amounts of variable compensation earned by Mr. Rowe in 2007 were in connection with a sales compensation plan. |
(13) | Amount reported includes $45,707 paid to Mr. Rowe under the 2006 Executive Compensation Plan described in note 5 above and $256,886 paid as sales commissions in 2006. |
2007 GRANTSOF PLAN-BASED AWARDS
Name | Grant Date | Estimated Possible Payouts Under Non-Equity Incentive Plan Awards | All Other Option Awards: Number of Securities Underlying Options (1) | Exercise or Base Price of Option Awards | Grant Date Fair Value of Stock and Option Awards (2) | ||||||||||||||
Threshold | Target | Max | |||||||||||||||||
Michael S. Fields | $ | 0 | $ | 234,000 | $ | 374,400 | |||||||||||||
John M. Thompson | $ | 0 | $ | 125,000 | $ | 200,000 | |||||||||||||
2/1/2007 | 30,000 | $ | 3.10 | $ | 46,113 | ||||||||||||||
Marchai B. Bruchey | $ | 0 | $ | 200,000 | $ | 260,000 | |||||||||||||
2/1/2007 | 30,000 | $ | 3.10 | $ | 46,113 | ||||||||||||||
Jay A. Jones | $ | 0 | $ | 125,000 | $ | 200,000 | |||||||||||||
2/1/2007 | 30,000 | $ | 3.10 | $ | 46,113 | ||||||||||||||
Daniel A. Turano | $ | 0 | $ | 225,000 | $ | 450,000 | |||||||||||||
9/13/2007 | 90,000 | $ | 3.00 | $ | 122,688 | ||||||||||||||
William A. Rowe (3) | $ | 0 | $ | 0 | $ | 0 | |||||||||||||
2/1/2007 | 100,000 | $ | 3.10 | $ | 153,710 |
(1) | Grants were made under KANA’s 1999 Stock Incentive Plan. |
(2) | The amounts in this column represent the full grant date fair value computed in accordance with SFAS No. 123(R) of all awards to the named executive officer in 2007. |
(3) | Mr. Rowe stepped down in July 2007 before the 2007 Executive Compensation Plan was formally approved by the Compensation Committee in October 2007. Therefore, Mr. Rowe did not participate in the 2007 Executive Compensation Plan. All of his variable compensation was paid in accordance with a sales compensation plan. |
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MATERIAL TERMSOF EMPLOYMENT OFFER LETTERS
Michael S.Fields. In November 2005, we formally entered into an employment offer letter with Mr. Fields for the position of Chief Executive Officer and Chairman of the Board of Directors, effective as of August 26, 2005. Pursuant to the terms of the employment offer letter, if Mr. Fields is terminated for any reason other than cause, then we will pay him an amount equal to six months of his annual base salary, as in effect at the time of termination. In addition, if a change in control of 50% or more of our outstanding stock occurs, and if, following the change in control, Mr. Fields is not offered a position at the combined entity similar to the one he held prior to the change in control, then 100% of the unvested shares underlying the initial options granted to Mr. Fields in connection with his appointment as our Chief Executive Officer shall immediately vest. We were unable to award Mr. Fields with an initial stock option grant until September 2006, as a result of a delay in the filing of our periodic and annual reports with the SEC. In September 2006, our Compensation Committee granted Mr. Fields options to purchase an aggregate of 1,389,939 shares of our common stock. Of the 1,389,939 shares of common stock underlying the options, 384,000 shares became fully-vested on August 26, 2007 and 1,005,939 shares vested as to 12.5% on February 26, 2006 with the remainder of the 1,005,939 shares vesting in 42 equal monthly installments until fully vested on August 26, 2009.
John M. Thompson. In October 2004, we entered into an employment offer letter with Mr. Thompson, pursuant to which, Mr. Thompson was granted an option to purchase 350,000 shares of our common stock subject to full acceleration of vesting if a change in control of 50% or more of our outstanding stock occurs, and if, following the change in control, Mr. Thompson is not offered a position at the combined entity similar to the one he held prior to the change in control. The option to purchase 350,000 shares of our common stock vested as to 12.5% of the shares on April 18, 2005, with the remainder of the shares vesting in 42 equal monthly installments until fully vested on October 18, 2008.
Michael J. Shannahan. In February 2008, we entered into an employment offer letter with Mr. Shannahan in connection with his appointment as our Executive Vice President and Chief Financial Officer. Pursuant to the terms of the employment offer letter, we agreed to pay Mr. Shannahan an annual base salary of $275,000 and a one time, non-refundable sign-on bonus of $11,458.33. In addition, Mr. Shannahan is eligible for annual cash incentive award of up to $137,500, prorated to the length of Mr. Shannahan’s service in 2008, and based upon his achievement of individual objectives and our achievement of financial performance targets in 2008, to be set forth in an incentive bonus plan that is subject to the Compensation Committee’s approval. In connection with his employment with us, the Compensation Committee granted Mr. Shannahan an option to purchase 350,000 shares of our common stock on March 13, 2008, at an exercise price equal to the fair market value of our common stock on the date of grant. 25% of the shares underlying the option will vest on August 29, 2008, with the remainder of the shares vesting in 42 equal monthly installments until fully vested on February 29, 2012, subject to Mr. Shannahan’s continuous employment with us.
In addition, if a Change in Control Event occurs (as defined below), then the initial option grant to Mr. Shannahan will fully vest and Mr. Shannahan will receive a lump-sum separation payment equal to six months annual base salary. If Mr. Shannahan is terminated without Cause (as defined below) in the absence of a Change in Control Event then he will be entitled to a lump-sum separation payment of six months annual base salary with no acceleration of vesting of the initial option grant. Mr. Shannahan is not entitled to severance or change in control benefits if his employment is terminated for Cause.
For purposes of Mr. Shannahan’s offer letter and Ms. Bruchey’s offer letter described below, a “Change in Control Event” occurs if, following a change in control of 50% or more of our outstanding stock, Mr. Shannahan or Ms. Bruchey is not offered the same or a similar position with the combined entity as the one s/he held prior to the change in control, or if s/he is terminated without Cause within six months of the change in control.
For purposes of Messrs. Shannahan’s and Rowe’s and Ms. Bruchey’s offer letters, termination for “Cause” exists if one or more of the following events occurs: (i) gross negligence or willful misconduct in the performance of, or failure or refusal to perform their duties with KANA, as determined in good faith by our
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Board of Directors; (ii) unprofessional, unethical or fraudulent conduct or conduct that discredits us or is detrimental to our reputation, character or standing; (iii) dishonest conduct or a deliberate attempt to injure KANA; (iv) breach of their Invention Assignment and Confidentiality Agreements, and/or duty of confidentiality to us, including, without limitation the theft, misappropriation and/or misuse of our proprietary information; (v) failure or refusal to comply in any material respect with the reasonable policies, standards or regulations of KANA; (vi) any unlawful or criminal act which would reflect badly on us in our reasonable judgment; (vii) absence from work without an approved leave; or (viii) death.
Marchai B. Bruchey. In February 2008, we entered into a letter agreement to amend Ms. Bruchey’s offer letter dated December 15, 2000 (the “amendment agreement”) to provide Ms. Bruchey with severance and change in control benefits. Pursuant to the terms of the amendment agreement, if a Change in Control Event occurs, or Ms. Bruchey is terminated without Cause, then Ms. Bruchey shall receive a lump-sum separation payment of six months annual base salary. The amendment agreement also provides that any unvested shares underlying the initial options granted to Ms. Bruchey pursuant to her offer letter shall fully vest upon a Change in Control Event. As of December 31, 2007, Ms. Bruchey’s initial option grants were fully vested.
Jay A. Jones. In August 2006, we entered into an employment offer letter with Mr. Jones. Pursuant to the terms of Mr. Jones’ offer letter, the Compensation Committee granted Mr. Jones an option to purchase 200,000 shares of our common stock. In addition, we agreed to enter into a Change in Control Agreement with Mr. Jones, which, to date, has not been entered into yet. The Change in Control Agreement will provide Mr. Jones with six months accelerated vesting of any unvested shares subject to Mr. Jones’ initial option grant to purchase 200,000 shares of our common stock and separation pay equal to six months of Mr. Jones’ annual base salary to be paid over a six-month period upon the occurrence of a Change in Control Event.
A “Change in Control Event,” as defined in Messrs. Jones’, Turano’s and Rowe’s offer letters, means a change in control of 50% or more of our outstanding stock and, following which, they are not offered the same or a similar position at the combined entity as the position that they held prior to the change in control.
Daniel A. Turano. In July 2006, we entered into an employment offer letter with Mr. Turano. Pursuant to the terms of Mr. Turano’s offer letter, the Compensation Committee granted Mr. Turano an option to purchase 100,000 shares of our common stock. In addition, we agreed to enter into a Change in Control Agreement with Mr. Turano, which, to date, has not been entered into yet. The Change in Control Agreement will provide Mr. Turano with six months accelerated vesting of any unvested shares subject to Mr. Turano’s initial option grant to purchase 100,000 shares of our common stock and separation pay equal to six months of Mr. Turano’s annual base salary to be paid over a six-month period upon the occurrence of a Change in Control Event.
The “Potential Payments Upon Termination or Change in Control” table on page 33 reflects the amounts that Mr. Jones and Mr. Turano would receive upon the occurrence of a Change in Control Event based on the terms promised to them in their offer letters.
William A. Rowe. In January 2006, we entered into an employment offer letter with Mr. Rowe. Pursuant to the terms of Mr. Rowe’s offer letter, the Compensation Committee granted Mr. Rowe an option to purchase 100,000 shares of our common stock. Upon the occurrence of a Change in Control Event, Mr. Rowe’s initial option grant is subject to full acceleration of any unvested shares and Mr. Rowe is entitled to separation pay of four months annual base salary. In the event Mr. Rowe is terminated without Cause then Mr. Rowe’s initial option grant is subject to four months acceleration of any unvested shares and Mr. Rowe is entitled to separation pay of four months of annual base salary to be paid over a period of four months.
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OUTSTANDING EQUITY AWARDSAT FISCAL YEAR ENDED DECEMBER 31, 2007
Name | Number of Securities Underlying Unexercised Options (#) Exercisable | Number of Securities Underlying Unexercised Options (#) Unexercisable | Option Exercise Price ($) | Option Expiration Date | ||||||||
Michael S. Fields | 384,000 | * | — | $ | 2.95 | 9/7/2016 | ||||||
586,798 | 419,141 | (1) | 2.95 | 9/7/2016 | ||||||||
John M. Thompson | 237,084 | 72,916 | (2) | 1.73 | 10/17/2014 | |||||||
12,031 | 5,469 | (3) | 1.591 | 3/1/2015 | ||||||||
15,600 | * | — | 1.87 | (4) | 3/23/2015 | |||||||
29,167 | 40,833 | (5) | 2.95 | 9/7/2016 | ||||||||
6,875 | 23,125 | (6) | 3.10 | 1/31/2017 | ||||||||
Marchai B. Bruchey | 2,322 | * | — | 6.67 | 12/18/2009 | |||||||
3,744 | * | — | 8.76 | 4/10/2011 | ||||||||
5,250 | * | — | 18.76 | 6/27/2011 | ||||||||
1,875 | * | — | 0.10 | 10/11/2011 | ||||||||
25,000 | * | — | 14.41 | 12/12/2011 | ||||||||
3,000 | * | — | 9.48 | 4/29/2012 | ||||||||
750 | * | — | 1.63 | 7/30/2012 | ||||||||
10,000 | * | — | 3.32 | 1/19/2013 | ||||||||
45,833 | 4,167 | (7) | 3.38 | 4/26/2014 | ||||||||
68,750 | 31,250 | (3) | 1.591 | 3/1/2015 | ||||||||
24,600 | * | — | 1.87 | (4) | 3/23/2015 | |||||||
41,667 | 58,333 | (5) | 2.95 | 9/6/2016 | ||||||||
6,875 | 23,125 | (6) | 3.10 | 1/31/2017 | ||||||||
Jay A. Jones | 62,500 | 137,500 | (8) | 2.95 | 9/7/2016 | |||||||
6,875 | 23,125 | (6) | 3.10 | 1/31/2017 | ||||||||
Daniel A. Turano | 56,250 | 123,750 | (9) | 2.95 | 9/7/2016 | |||||||
5,625 | 84,375 | (10) | 3.00 | 9/12/2017 | ||||||||
William A. Rowe | 31,250 | 68,750 | (11) | 2.95 | 9/7/2016 | |||||||
20,833 | 29,167 | (5) | 2.95 | 9/7/2016 | ||||||||
47,917 | 52,083 | (12) | 2.95 | 9/7/2016 | ||||||||
22,917 | 77,083 | (6) | 3.10 | 1/31/2017 |
* | Option fully vested as of December 31, 2007. |
(1) | Option vests as to 12.5% of the shares of common stock underlying it on February 26, 2006 and as to 1/48thof the underlying shares monthly thereafter until fully vested on August 26, 2009. |
(2) | Option vests as to 12.5% of the shares of common stock underlying it on April 18, 2005 and as to 1/48th of the underlying shares monthly thereafter until fully vested on October 18, 2008. |
(3) | Option vests monthly as to 1/48th of the shares of common stock underlying it until fully vested on March 2, 2009. |
(4) | The exercise price of the option on the date of grant was $1.87, which was in excess of the fair market value of our common stock on that date, which was $1.67. |
(5) | Option vests monthly as to 1/48th of the shares of common stock underlying it until fully vested on April 20, 2010. |
(6) | Option vests monthly as to 1/48th of the shares of common stock underlying it until fully vested on January 1, 2011. |
(7) | Option vests monthly as to 1/48th of the shares of common stock underlying it until fully vested on April 26, 2008. |
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(8) | Option vests as to 12.5% of the shares of common stock underlying it on March 5, 2007 and as to 1/48th of the underlying shares monthly thereafter until fully vested on September 5, 2010. |
(9) | Option vests as to 12.5% of the shares of common stock underlying it on March 8, 2007 and as to 1/48th of the underlying shares monthly thereafter until fully vested on September 8, 2010. |
(10) | Option vests monthly as to 1/48th of the shares of common stock underlying it until fully vested on September 13, 2011. |
(11) | Option vests as to 12.5% of the shares of common stock underlying it on July 16, 2006 and as to 1/48th of the underlying shares monthly thereafter until fully vested on January 16, 2010. |
(12) | Option vests monthly as to 1/48th of the shares of common stock underlying it until fully vested on September 8, 2010. |
2007 OPTIONS EXERCISESAND STOCK VESTED
The following table shows the number of shares acquired pursuant to the exercise of options by each named executive officer during our fiscal year ended December 31, 2007 and the aggregate dollar amount realized by the named executive officer upon exercise of the option:
Option Awards | |||||
Name | Number of Shares Acquired on Exercise (#) | Value Realized on Exercise ($) | |||
Michael S. Fields | — | — | |||
John M. Thompson | 40,000 | $ | 30,800 | ||
Marchai Bruchey | — | — | |||
Jay A. Jones | — | — | |||
Daniel A. Turano | — | — | |||
William A. Rowe | — | — |
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POTENTIAL PAYMENTS UPON TERMINATIONOR CHANGEIN CONTROL
Pursuant to the terms of our named executive officers’ employment offer letters, as described in more detail above, in the section “Material Terms of Employment Offer Letters,” certain of the stock options held by certain of our named executive officers provide for acceleration of vesting and exercisability with respect to unvested shares upon a change in control and if that named executive officer is not offered a similar or same position in the combined entity. The following table summarizes the potential payments and benefits payable to each of our named executive officers upon termination of employment or a change in control under each situation listed below, assuming, in each situation, that our named executive officers were terminated on December 31, 2007 and the price per share of our common stock was $2.40, the closing price of our common stock on December 29, 2007, which was the last trading day for our common stock in 2007. The amounts shown do not include the value of payments or benefits that would have been earned, or any amounts associated with equity awards that would have vested absent the triggering event.
None of our named executive officers would be entitled to the separation benefits listed in the event of a voluntary termination or termination for cause, death or disability.
No Change in Control | Following Change in Control | |||||
Executive Benefits and Payments Upon Termination | Termination Other Than for Cause | Termination Other Than for Cause | ||||
Michael S. Fields | ||||||
Base Salary | $ | 180,000 | $ | 180,000 | ||
Bonus | — | — | ||||
Medical continuation | — | — | ||||
Value of Accelerated Stock Options | — | — | ||||
John M. Thompson | ||||||
Base Salary | $ | — | $ | — | ||
Bonus | — | — | ||||
Medical continuation | — | — | ||||
Value of Accelerated Stock Options | — | 48,854 | ||||
Marchai B. Bruchey | ||||||
Base Salary | $ | 100,000 | $ | 100,000 | ||
Bonus | — | — | ||||
Medical continuation | — | — | ||||
Value of Accelerated Stock Options | — | — | ||||
Jay A. Jones | ||||||
Base Salary | $ | — | $ | 112,500 | ||
Bonus | — | — | ||||
Medical continuation | — | — | ||||
Value of Accelerated Stock Options | — | — | ||||
Daniel A. Turano | ||||||
Base Salary | $ | — | $ | 101,250 | ||
Bonus | — | — | ||||
Medical continuation | — | — | ||||
Value of Accelerated Stock Options | — | — | ||||
William A. Rowe | ||||||
Base Salary | $ | 83,334 | $ | 83,334 | ||
Bonus | — | — | ||||
Medical continuation | — | — | ||||
Value of Accelerated Stock Options | — | — |
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EQUITY COMPENSATION PLAN INFORMATION
We maintain the KANA 1999 Stock Incentive Plan, as amended (the “1999 Stock Incentive Plan”), which has been approved by our stockholders, and the KANA 1997 Stock Option Plan (the “1997 Stock Option Plan”), the KANA 1999 Special Stock Option Plan (the “1999 Special Stock Option Plan”) and equity compensation plans assumed by us pursuant to acquisitions of certain companies described further below, which have not been approved by our stockholders.
Securities Authorized for Issuance Under Equity Compensation Plans
The following table summarizes our equity compensation plans as of December 31, 2007:
Plan category | (a) Number of securities to be issued upon exercise of outstanding options, warrants and rights | (b) Weighted-average exercise price of outstanding options, warrants and rights | (c) Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) | ||||
Equity compensation plans approved by security holders (1) (3) | 7,020,401 | $ | 4.40 | 822,386 | |||
Equity compensation plans not approved by security holders (2) (3) | 50,373 | $ | 150.45 | — | |||
Total | 7,070,774 | $ | 5.44 | 822,386 |
(1) | Under the terms of the 1999 Stock Incentive Plan, on the first trading day of January of each year, the aggregate number of shares of our common stock reserved for issuance thereunder is increased automatically by a number of shares equal to 4.25% of the total number of shares of our outstanding common stock on the last trading day in December of the immediately preceding calendar year, up to a maximum of 10,000,000 shares per year. |
(2) | Includes outstanding options to purchase shares of our common stock under the 1997 Stock Option Plan and 1999 Special Stock Option Plan and excludes options, warrants and other equity rights assumed by us in connection with mergers and acquisitions. Please see below for a description of our equity compensation plans that do not require the approval of, and have not been approved by, our stockholders. |
(3) | This table excludes an aggregate of 2,787,012 shares of our common stock that are outstanding upon the exercise of options and an aggregate of 6,163,803 shares of our common stock that are available for future issuance upon the exercise of options, with a weighted-average exercise price of $6.68 per share, under equity compensation plans of the following entities that we have acquired: Broadbase, Software, Inc., Silknet Software, Inc., NetDialog and Connectify Inc. We assumed these options in connection with the acquisition of these companies and have also assumed the following equity compensation plans: Broadbase Software, Inc. 1999 Equity Incentive Plan, Broadbase Software, Inc. 2000 Stock Incentive Plan, Silknet Software, Inc. 1999 Employee Stock Purchase Plan, Silknet Software, Inc. 1999 Stock Option and Stock Incentive Plan, Silknet Software, Inc. 1999 Non-Employee Director Stock Option Plan, Silknet Software, Inc. Employee Stock Option Plan and Insite Marketing Technology, Inc. 1997 Stock Option Plan. |
Equity Compensation Plans Not Approved By Stockholders
KANA 1997 Stock Option Plan. Our 1997 Stock Option Plan provides for stock options to be granted to employees, independent contractors, officers and directors. Options are generally granted at an exercise price equivalent to the estimated fair market value per share at the date of grant, as determined by our Board of Directors. All options are granted at the discretion of our Board of Directors and have a term not greater than 10 years from the date of grant. Options are immediately exercisable and generally vest over four years, 25% one year after the grant date and the remainder at a rate of 1/36 per month thereafter. All outstanding options under our 1997 Stock Option Plan were transferred to the 1999 Stock Incentive Plan, and no further option grants will
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be made or were made under the 1997 Stock Option Plan after such transfer. The transferred options will continue to be governed by their existing terms, unless the Compensation Committee decides to extend one or more features of the 1999 Stock Incentive Plan to those options.
KANA 1999 Special Stock Option Plan. In December 1999, our Board of Directors approved the 1999 Special Stock Option Plan and 1,000,000 shares of common stock were reserved for issuance under this plan. The 1999 Special Stock Option Plan has similar terms as those of the 1997 Stock Option Plan, except that options may be granted with an exercise price less than, equal to or greater than the fair market value of the option shares on the grant date.
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The table below sets forth information regarding the beneficial ownership of our common stock as of June 2, 2008, by the following individuals or groups:
• | each person or entity who is known by us to own beneficially more than five percent of our outstanding stock; |
• | each of our named executive officers; |
• | each of our current directors; and |
• | all current directors and executive officers as a group. |
Beneficial ownership is determined under the rules of the SEC and generally includes voting or investment power with respect to securities. Applicable percentage ownership in the following table is based on 41,212,578 shares of common stock outstanding as of June 2, 2008, as adjusted to include options and warrants exercisable within 60 days of June 2, 2008 held by the indicated stockholder or stockholders.
Unless otherwise indicated, the principal address of each of the stockholders below is c/o Kana Software, Inc., 181 Constitution Drive, Menlo Park, CA 94025. Except as otherwise indicated, and subject to applicable community property laws, the persons named in the table below have sole voting and investment power with respect to all shares of common stock held by them. To determine the number of shares beneficially owned by persons other than our directors, executive officers and their affiliates, we have relied on beneficial ownership reports filed by such persons with the SEC.
Name and Address of Beneficial Owner | Number of Shares Beneficially Owned | Percentage of Shares Beneficially Owned (%) | |||
Executive Officers and Directors: | |||||
Michael S. Fields (1) | 1,117,498 | 2.7 | % | ||
John M. Thompson (2) | 468,933 | 1.1 | % | ||
Michael J. Shannahan | — | * | |||
Marchai B. Bruchey (3) | 277,374 | * | |||
Jay A. Jones (4) | 102,683 | * | |||
Daniel A. Turano (5) | 101,250 | * | |||
William A. Rowe (6) | 168,767 | * | |||
Jerry R. Batt (7) | 150,000 | * | |||
William T. Clifford (8) | 66,000 | * | |||
John F. Nemelka (9) | 7,957,725 | 19.3 | % | ||
Stephanie Vinella (10) | 126,762 | * | |||
All 14 directors and executive officers as a group (11) | 10,340,156 | 23.7 | % | ||
5% Stockholders: | |||||
NightWatch Capital Management, LLC (12) | 7,912,725 | 19.2 | % | ||
Empire Capital Partners, L.P. (13) | 2,784,441 | 6.8 | % |
* | Less than one percent of KANA’s outstanding common stock |
(1) | Consists of options to purchase 1,117,498 shares that are exercisable as of July 31, 2008. |
(2) | Includes options to purchase 368,933 shares that are exercisable as of July 31, 2008. Mr. Thompson stepped down as our Chief Financial Officer in February 2008. |
(3) | Consists of options to purchase 277,374 shares that are exercisable as of July 31, 2008. |
(4) | Consists of options to purchase 102,683 shares that are exercisable as of July 31, 2008. |
(5) | Consists of options to purchase 101,250 shares that are exercisable as of July 31, 2008. |
(6) | Includes options to purchase 168,767 shares that are exercisable as of July 31, 2008. |
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(7) | Consists of options to purchase 150,000 shares that are exercisable as of July 31, 2008. |
(8) | Includes options to purchase 65,000 shares that are exercisable as of July 31, 2008. |
(9) | Includes options granted to Mr. Nemelka that will be exercisable as to 45,000 shares as of July 31, 2008, and based solely on information contained in an amended Schedule 13D/A filed by NightWatch Capital Management, LLC (“NWCM”), 7,912,725 shares beneficially owned by NWCM. See footnote 12 below for additional information on the shares beneficially held by NWCM. |
(10) | Includes options to purchase 126,500 shares that are exercisable as of July 31, 2008. |
(11) | Includes options to purchase 2,391,104 shares that are exercisable as of July 31, 2008. |
(12) | Based solely on information contained in an amended Schedule 13D/A filed by NWCM on May 22, 2007 with the SEC reporting beneficial ownership of 7,912,725 shares. Includes 6,317,273 shares of common stock held or managed by NightWatch Capital Partners, LP, NightWatch Capital Partners II, LP, and NightWatch Capital Advisors, LLC (collectively, “NW Funds”) and warrants to purchase 1,595,452 shares of common stock by NW Funds. Pursuant to Advisory Agreements with NW Funds and acting through its managing member, NightWatch Capital Group, LLC (“NWCG”), NightWatch Capital Advisors, LLC, (“NWCA”) has the sole power to vote or direct the vote and to dispose or to direct the disposition of these securities. Accordingly, NWCA may be deemed to be the beneficial owner of these securities. Acting through its managing member, NightWatch Management, LLC (“NWM”), and in its capacity as the managing member of NWCA, NWCG has the sole power to vote or to direct the vote and to dispose or to direct the disposition of these securities. Accordingly, NWCG may be deemed to be the beneficial owner of these securities. Acting through its managing member, JFN Management, LLC (“JFNM”), and in its capacity as the managing member of NWCG, NWM has the sole power to vote or to direct the vote and to dispose or to direct the disposition of these securities. Accordingly, NWM may be deemed to be the beneficial owner of these securities. Acting through its managing member, Mr. Nemelka, and in its capacity as the managing member of NWM, JFNM has the sole power to vote or to direct the vote and to dispose or to direct the disposition of these securities. Accordingly, JFNM may be deemed to be the beneficial owner of these securities. In his capacity as managing member of JFNM, Mr. Nemelka has the sole power to vote or to direct the vote and to dispose or to direct the disposition of these securities. Accordingly, Mr. Nemelka may be deemed to be the beneficial owner of these securities. Mr. Nemelka and each of the aforementioned NightWatch entities disclaim beneficial ownership of the shares held by NW Funds except to the extent of any indirect pecuniary interest (within the meaning of Rule 16a-1 of the Exchange Act). The principal business address of NWCM is 5314 North River Run Drive, Suite 350, Provo, Utah 84604. |
(13) | Based solely on information contained in a Schedule 13D filed by Empire Capital Partners, L.P., Empire GP, L.L.C., Empire Capital Management, LLC, Scott A. Fine and Peter J. Richards with the SEC on January 18, 2008. Empire Capital Partners, L.P. and Empire GP, L.L.C. share voting and dispositive power over 1,311,786 of these shares. Empire Management, LLC shares voting and dispositive power over 1,472,655 of these shares. Messrs. Fine and Richards are members of and direct the operations of Empire GP, L.L.C. and Empire Management, LLC and share voting and dispositive power over 2,784,441 shares. The principal business address of Empire Capital Partners, L.P., Empire GP, L.L.C., Empire Capital Management, LLC and Messrs. Fine and Richards is 1 Gorham Island, Suite 201, Westport, CT 06880. |
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CODE OF ETHICS AND CONDUCT
Our Board of Directors has adopted a Code of Ethics and Conduct applicable to all directors, officers and employees of KANA, as required by applicable securities laws and the rules of the SEC and listing standards of The NASDAQ Stock Market. A copy of the Code of Ethics and Conduct is posted in the Corporate Governance section of our Internet website at http://www.kana.com under Investor Relations.
TRANSACTIONS WITH RELATED PERSONS
Review, Approval or Ratification of Transactions with Related Persons
Our Audit Committee Charter requires our Audit Committee to review and approve certain transactions between us and our executive officers and directors and greater than 5% beneficial owners of our common stock, and each of their immediate family members. Transactions subject to the review and approval of the Audit Committee (or another independent body of our Board of Directors) include transactions between us and the related person in which the aggregate amount involved exceeds or may be expected to exceed $120,000 and in which such person has or will have a direct or indirect material interest. To identify any related party transactions, each year, we submit and require our directors and officers to complete director and officer questionnaires identifying any transactions with us in which the executive officer or director or their family members has an interest. In addition, our Board of Directors determines, on an annual basis, which members of our Board of Directors meet the definition of independent director as defined in the rules of The NASDAQ Stock Market and reviews and discusses any relationships with a director that would potentially interfere with his or her exercise of independent judgment in carrying out the responsibilities of a director. In approving or rejecting any such transaction, the Audit Committee, considers the relevant facts and circumstances available to it, including but not limited to the risks, costs, benefits to our company, the terms of the transaction, the availability of other sources for comparable services or products and, if applicable, the impact on a director’s independence. Our Audit Committee approves only those transactions that it determines in good faith, are in, or are not inconsistent with, our best interests.
Certain Transactions with Related Persons
On January 1, 2007, KANA entered into an employment agreement with Michelle E. Fields, the daughter of our Chief Executive Officer. Ms. Fields is the Company’s Director, Legal Services. Ms. Fields received total compensation of $152,562 for her services during 2007, calculated in the same manner as the compensation reported for our named executive officers in the Summary Compensation Table above. The $152,562 consisted of $130,000 in annual base salary, an aggregate of $15,000 in variable compensation earned upon the achievement of personal objectives during each quarter of 2007, and $7,562 in stock-based compensation expense, excluding estimated forfeitures for service-based vesting, that was recognized for financial reporting purposes in accordance with SFAS No. 123(R).
Other than the compensation arrangement with Ms. Fields above and the compensation arrangements described above under the headings “Material Terms of Employment Agreements” and “Potential Payments Upon Termination or Change in Control,” since January 1, 2007, there have not been, and there are not currently proposed, any transactions or series of similar transactions in which we were or will be a participant in which the amount involved exceeded or will exceed $120,000 and in which any director, executive officer, holder of 5% or more of any class of our capital stock or any member of the immediate family of any of the foregoing persons had or will have a direct or indirect material interest.
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SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
The members of our Board of Directors, our executive officers and persons who hold more than 10% of our outstanding common stock are subject to the reporting requirements of Section 16(a) of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), which requires them to file reports with respect to their ownership of our common stock and their transactions in such common stock. Based solely on our review of reporting forms filed by our directors, executive officers and persons who hold more than 10% of our outstanding common stock, we believe that during 2007 such persons filed the reports required under Section 16(a) of the Exchange Act on a timely basis, with the exception of a late Form 4 filed for Daniel A. Turano on September 18, 2007 to report the grant to Mr. Turano of an option to purchase 90,000 shares of our common stock on September 13, 2007.
STOCKHOLDER PROPOSALS
Stockholder proposals intended to be presented at our 2009 Annual Meeting of Stockholders must be received by KANA at its principal executive offices no later than February 17, 2009, in order to be included in KANA’s proxy materials relating to that annual meeting pursuant to Rule 14a-8 of Regulation 14A of the Exchange Act. Stockholders wishing to bring a proposal before the 2008 Annual Meeting of Stockholders (but not include it in KANA’s proxy materials) must provide written notice of such proposal to the Secretary of KANA at the principal executive offices of KANA no later than 120 days prior to the date of the 2008 Annual Meeting of Stockholders pursuant to our bylaws. For more information about the procedure for submitting proposals for consideration at a stockholder meeting, you may request a copy of our current bylaws from the Corporate Secretary at the address set forth above. Our current bylaws were filed with the SEC on March 28, 2003 as an exhibit to our Annual Report on Form 10-K, and are available at the SEC’s website at http://www.sec.gov.
Whether or not you plan to attend the 2008 Annual Meeting of Stockholders, please complete, date, sign and promptly return the accompanying proxy card in the enclosed postage-paid envelope so that your shares will be represented at the 2008 Annual Meeting of Stockholders. |
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KANA
181 CONSTITUTION DRIVE MENLO, CA 94025
VOTE BY INTERNET—www.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE STOCKHOLDER COMMUNICATIONS
If you would like to reduce the costs incurred by Kana Software, Inc. in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access stockholder communications electronically in future years.
VOTE BY PHONE—1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Kana Software, Inc., c/o Broadridge,
51 Mercedes Way, Edgewood, NY 11717.
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: KANA01 KEEP THIS PORTION FOR YOUR RECORDS
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
DETACH AND RETURN THIS PORTION ONLY
KANA SOFTWARE, INC.
The Board of Directors recommends that you vote FOR each of the nominated Class III directors.
1. The election of two Class III directors of KANA to serve until our 2011 Annual Meeting of Stockholders and until a successor has been elected and qualified, or until earlier resignation, death or removal. Our Board of Directors has nominated:
Nominees:
01) Michael S. Fields
02) John F. Nemelka
for election as our Class III directors.
For All Withhold All For All Except
To withhold authority to vote for any individual nominee(s), mark “For All Except” and write the number(s) of the nominee(s) on the line below.
The Board of Directors recommends that you vote FOR Proposal No. 2.
For Against Abstain
2. The ratification of the selection of Burr, Pilger & Mayer LLP as our independent registered public accounting firm for fiscal year 2008.
In accordance with their judgment, the proxies are authorized to vote upon such other matters as may properly come before the annual meeting or any adjournment or postponement thereof.
Whether or not you expect to attend the annual meeting, please complete, date and sign this proxy card and return it in the enclosed envelope prior to the annual meeting.
This is your proxy. Your vote is important.
For address changes and/or comments, please check this box and write them on the back where indicated.
The Proxy must be signed exactly as your name appears hereon. If more than one name appears, all persons so designated should sign. Attorneys, executors, administrators, trustees and guardians indicate their capacities. If the signer is a corporation, please print full corporate name and indicated capacity of duly authorized officer executing on behalf of the corporation. If the signer is a partnership please print full partnership name and indicate capacity of duly authorized person executing on behalf of the partnership.
Signature [PLEASE SIGN WITHIN BOX] Date Signature (Joint Owners) Date
KANA
KANA SOFTWARE, INC.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints Michael S. Fields and Michael J. Shannahan, and each of them, as proxies, each with full powers of substitution, and hereby authorizes them to vote, as designated on the reverse side, all shares of common stock, $0.001 par value, of Kana Software, Inc. (“KANA”) held of record by the undersigned on June 17, 2008, at the 2008 Annual Meeting of Stockholders of KANA to be held on July 29, 2008, and at any continuations or adjournments thereof.
This Proxy, when properly executed and returned in a timely manner, will be voted at the meeting and any adjournments or postponements thereof in the manner described herein. If no contrary indication is made, the proxy will be voted FOR the Board of Director nominees named on the reverse side and FOR the ratification of the selection by KANA’s Board of Directors of Burr, Pilger & Mayer LLP as KANA’s independent registered public accounting firm for the fiscal year ending December 31, 2008, and in accordance with the judgment of the persons named as proxies herein, on any other matters that may properly come before the meeting.
The Board of Directors of KANA recommends a “FOR” vote on each item.
This is your proxy. Your vote is important.
Address Changes/Comments:
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
(Continued on Reverse Side)