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TABLE OF CONTENTS
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
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o | | Preliminary Proxy Statement |
o | | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
ý | | Definitive Proxy Statement |
o | | Definitive Additional Materials |
o | | Soliciting Material Pursuant to §240.14a-12
|
CH2M HILL COMPANIES, LTD |
(Name of Registrant as Specified In Its Charter) |
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant) |
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![CH2M HILL Logo](https://capedge.com/proxy/DEF 14A/0001047469-05-007863/g242607.jpg)
NOTICE OF 2005 ANNUAL MEETING OF SHAREHOLDERS
PROXY STATEMENT
PROXY STATEMENT
TABLE OF CONTENTS
CH2M HILL COMPANIES, LTD.
9191 South Jamaica Street
Englewood, CO 80112
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of CH2M HILL Companies, Ltd. will be held on Tuesday, May 10, 2005 at 9:00 a.m. Mountain Daylight Time, at CH2M HILL's headquarters, 9191 South Jamaica Street, Englewood, Colorado 80112 for the following purposes:
- 1.
- To elect four Directors to serve for three-year terms.
- 2.
- To ratify the appointment of KPMG LLP as the independent auditors of CH2M HILL for the year ending December 31, 2005.
- 3.
- To transact any other business that may properly come before the meeting at the time and place scheduled or, should the meeting be adjourned, at such time and place as it may be resumed.
Only shareholders of record owning shares of CH2M HILL's common stock at the close of business on March 25, 2005 will be entitled to vote at this meeting or at any postponements or adjournments thereof.
Your proxy is very important. You may vote your shares via the Internet, by telephone or by proxy card. Please see the accompanying instructions for more details on electronic and telephonic voting. Your proxy is revocable at any time prior to its use and the giving of your proxy will not affect your right to vote the shares you hold in your name if you decide to attend and vote at the meeting.
| | BY ORDER OF THE BOARD OF DIRECTORS |
| |
![SIGNATURE](https://capedge.com/proxy/DEF 14A/0001047469-05-007863/g334093.jpg) |
| | Samuel H. Iapalucci Acting Chief Executive Officer, Executive Vice President, Chief Financial Officer and Corporate Secretary |
| | Englewood, Colorado March 25, 2005 |
CH2M HILL COMPANIES, LTD.
9191 South Jamaica Street
Englewood, CO 80112
PROXY STATEMENT
General Information
This proxy statement is being furnished to CH2M HILL Companies, Ltd. shareholders in connection with the solicitation of proxies for use at the 2005 Annual Meeting of Shareholders of CH2M HILL to be held on May 10, 2005, at the time and place and for the purposes set forth in the accompanying Notice of Annual Meeting of Shareholders. The record date for determining shareholders entitled to vote at the 2005 Annual Meeting was established by the Board of Directors to be March 25, 2005.
Your proxy is being solicited by CH2M HILL's Board of Directors. This proxy statement and the accompanying materials are being delivered electronically or mailed to shareholders on or about April 4, 2005.
What is the Purpose of the Annual Meeting?
At our annual meeting, shareholders will have the opportunity to act on the matters discussed in the accompanying Notice of Annual Meeting of Shareholders. CH2M HILL's management also will report on CH2M HILL's financial results and respond to questions from shareholders.
What Information Will I Receive?
We have included in this mailing a copy of the 2004 Annual Report to Shareholders on Form 10-K. The Annual Report includes audited financial statements for the year ending December 31, 2004 and other information about CH2M HILL. The Annual Report is not a part of the Proxy materials.
Who Can Attend the Meeting?
All shareholders of record as of March 25, 2005 or their duly appointed proxies, may attend the meeting.
Who is Entitled to Vote?
Only shareholders of record owning shares of CH2M HILL common stock at the close of business on the record date, March 25, 2005, are entitled to vote at the meeting. Such shareholders will be able to vote only CH2M HILL shares of common stock that they held on the record date. Each outstanding share entitles its holder to cast one vote on each matter to be voted upon.
What Constitutes a Quorum?
The presence at the meeting, in person or by proxy, of the holders of a majority of the shares of common stock outstanding on the record date will constitute a quorum, permitting the meeting to conduct its business. As of the record date, 32,039,168 shares of CH2M HILL's common stock were outstanding. Proxies received but marked as abstentions will be included in the calculation of the number of shares considered to be present at the meeting for purposes of determining a quorum.
How Do I Vote?
If you are a holder of record of CH2M HILL shares of common stock as of March 25, 2005 you can vote in one of four ways:
- 1.
- Vote by Internet—follow the instructions on the Internet atwww.proxyvoting.com/ch2m
- 2.
- Vote by phone—call toll-free 1 (866) 540-5760
- 3.
- Vote by proxy card—mark, sign, and date your proxy card and return it promptly
- 4.
- Vote in person—if you attend the meeting, you may deliver your completed proxy card in person or vote in person by completing the ballot form that will be provided
Can I Change my Vote After I Return my Proxy Card?
Yes. Even after you have submitted your proxy, you may change your vote at any time before the proxy is exercised by filing with the Corporate Secretary of CH2M HILL at 9191 South Jamaica Street, Englewood, CO 80112 either a notice of revocation or a duly executed proxy bearing a later date as long as it is received by May 10, 2005 at 9:00 a.m. Mountain Daylight Time. Your proxy also will be revoked if you attend the meeting in person and so request, although attendance at the meeting will not by itself revoke a previously granted proxy.
How Do I Vote my 401(k) Plan Shares?
If you participate in the CH2M HILL Retirement and Tax-Deferred Savings Plan, you have the right, if you choose, to instruct the trustee of the Plan how to vote the shares of common stock credited to your Plan account as well as a pro-rata portion of common stock credited to the accounts of other Plan participants and beneficiaries for which no instructions are received. Your instructions to the trustee of the Plan should be made by voting as discussed in "How Do I Vote?" above. The trustee of the Plan will vote your shares in accordance with your duly executed instructionswhich must be received by the trustee no later than 5:00 p.m. Mountain Daylight Time on May 6, 2005. If you do not send instructions regarding the voting of common stock credited to your Plan account, such shares shall be voted pro rata according to the voting instruction of other Plan participants. You may also revoke previously given instructions by filing with the trustee of the Plan no later than 5:00 p.m. Mountain Daylight Time on May 6, 2005 either written notice of revocation or a properly completed and signed voting instruction bearing a date later than the date of the prior instructions.
How will my proxy be voted?
Unless you give other instructions on your proxy card, the person named as proxy holder on the proxy card will vote in accordance with the recommendations of the Board of Directors as discussed in this proxy statement. With respect to any other matter that properly comes before the meeting, the proxy holders will vote as recommended by the Board of Directors or, if no recommendation is given, in their own discretion. All votes will be tabulated by the inspector of election appointed for the meeting, who will separately tabulate affirmative and negative votes and abstentions.
How many votes are required for each proposal?
With respect to Proposal 1, a nominee for Director must receive the number of votes equal to a majority of the shares present or represented at the meeting and entitled to vote to be elected. Cumulative voting is not permitted in the election of Directors.
Proposal 2 will be approved and adopted if the votes cast in favor of the proposal exceed the votes cast opposing the proposal.
How are abstentions treated?
A properly executed proxy marked "ABSTAIN" with respect to any matter will not be voted on that matter, although they will be counted for purposes of determining whether there is a quorum. Accordingly, in the election of Directors, an abstention or "Withhold Authority" vote will have the effect of a negative vote. With respect to Proposal 2, an abstention will have no effect on the outcome of the vote because that proposal will be approved by a majority of the votes cast.
How will proxies be solicited?
Proxies will be solicited through electronic delivery or by mail, for those who do not have access to email. The cost of solicitation of the proxies will be paid by CH2M HILL. Officers, directors and regular employees of CH2M HILL, without additional compensation, also may solicit proxies by further mailing, by telephone or personal conversations. CH2M HILL has no plans to retain any firms or otherwise incur any extraordinary expense in connection with the solicitation.
Proposal 1.Election of Directors
CH2M HILL's articles of incorporation and bylaws provide that our Board of Directors shall consist of at least nine and no more than thirteen members. The size of the Board may be changed from time-to-time by the resolution of the Board of Directors. The current number of Directors is thirteen. Three directors are outside independent directors and nine directors are employee shareholders. The bylaws provide that the Directors shall be elected to three-year staggered terms by dividing the Directors into three classes as equal in number as possible. Each Director shall serve until his/her respective successor is elected and qualified. A decrease in the number of Directors shall not shorten the term of any incumbent Director.
In November 2004, the Board of Directors designated Jerry D. Geist as an independent Lead Director. As a Lead Director, Mr. Geist is responsible for providing leadership to independent directors, facilitating communication and collaboration among them and acting in an advisory capacity on issues of Board governance and operations.
According to CH2M HILL bylaws, the insider directors are nominated by the specially designated Nominating Committee of the Board, while the outside directors are nominated by the entire Board. Our Nominating Committee convened pursuant to procedures outlined in our bylaws, and nominates Robert W. Bailey, Robert G. Card and James J. Ferris for election as directors for three-year terms expiring in 2008 and until their successors are elected and qualified or their earlier retirement, death, resignation or removal. The Board of Directors has nominated David B. Price to continue his service as an outside Director for a three-year term expiring in 2008. To the best knowledge of our Board of Directors, all of the nominees are, and will be, able and willing to serve. In the event that any of the four nominees listed below should become unavailable to stand for election at the Annual Meeting, the proxy holders will vote for such other person, if any, as may be designated by our Board of Directors, in the place and stead of any nominee who is unable to serve.
Nominees for Election as Directors
Robert W. Bailey, 49, has been an employee of CH2M HILL since 1984 and has served in a wide range of project management and regional management roles. During the last 5 years, Mr. Bailey has served as the regional manager for the Southeast region, the regional Water Business Group manager for the Southeast region and as the Client Executive for a number of major clients in the Southeast region.
Robert G. Card, 52, was an employee of CH2M HILL from 1974 to 2001 and served as a Director of CH2M HILL from March 1996 to May 1999 and May 2000 to May 2001 when he left CH2M HILL to serve as the Under Secretary in the U.S. Department of Energy. Mr. Card worked for the U.S. Department of Energy between 2001 and 2003. When Mr. Card re-joined CH2M HILL in September 2004, he was the President of The Card Group—a strategic advisory services firm for markets, policy and technology in energy and the environment. He currently serves as Senior Vice President of CH2M Hill Companies, Ltd., President of CH2M Hill International, Ltd. and Senior Vice President of CH2M Hill, Inc. He also holds positions as a Senior Advisor to CSIS (the Center for Strategic and International Studies) and as a Non Resident Senior Fellow of The Brookings Institute. From May 1996 to April 2001, Mr. Card served as the Chief Executive Officer of Kaiser-Hill Company, LLC and as a Director of Kaiser-Hill Funding Company, LLC.
James J. Ferris, 61, has served as a Director of CH2M HILL since May 2002 and prior to then from May 1998 to May 2001. Dr. Ferris has served as President and Group Chief Executive of the Federal Client Group and the Industrial Client Group since January 2004. He also has served as a Senior Vice President since 1995, as President of the Energy, Environment and Systems business since 1995 and President of CH2M HILL Constructors, Inc. since 1994. Dr. Ferris also serves as a Director of Kaiser-Hill Company, LLC.
David B. Price, 59, has served as a Director of CH2M HILL since May 2002. He served as President of Noveon, Inc., formerly BF Goodrich Performance Materials, from February 2001 to April 2001. Prior to joining Noveon, Inc., Mr. Price served as President and Chief Operating Officer of BF Goodrich Performance Materials and Executive Vice President of the BF Goodrich Company from 1997 to 2001. Mr. Price also spent 25 years with Monsanto Company, a global chemical company, from 1972 to 1997. He currently serves as a Director of Tenneco Automotive.
Current Directors
Carolyn Chin, 57, has served as a Director of CH2M HILL since May 2003. She has been Chief Executive Officer of Cebiz since February 1999. She also has served as Chairman of the Board of Commtouch Software Ltd., a leader in email and messaging solutions, since August 2000 and has served on the Board of Directors of State Farm Bank since March of 2004. From April 2001 to January 2002, she served as Chairman and interim CEO for KindMark. Ms. Chin's prior experience includes Executive Vice President of Marketing, Sales and Business Development at MarketXT, Inc. from August 1999 to August 2000 and Executive Vice President and Chief Marketing Officer and Executive Board Member for Reuters America Inc. from February 1998 to February 1999. Prior to Reuters, Ms. Chin held a number of senior positions at IBM Corporation from March 1994 to February 1998. Ms. Chin's term expires in 2006.
William T. Dehn, 58, has served as President of CH2M HILL's North America Regions since 2003. He also served as a Senior Vice President of the Energy, Environment and Systems business from 2001 to 2003 and from 1994 to 1999 and as a Director of CH2M HILL Hanford, Inc. since 1997. Mr. Dehn has been an employee of CH2M HILL since 1968 and has served in a wide range of project management and regional management roles. Mr. Dehn has been a Director of CH2M HILL Canada Limited since 2003. Mr. Dehn's term expires in 2007.
Donald S. Evans, 54, has served as a Director of CH2M HILL since May 2001, and from May 1990 to May 1996 and from May 1997 to May 2000, and as a Senior Vice President since 1997. Mr. Evans has served as President and Group Chief Executive of the Civil Infrastructure Client Group since January 2004. He also has served as the President of the Water business since 1995 and the Operations and Maintenance business from 1985 through 2003. Mr. Evan's term expires in 2007.
Jerry D. Geist, 70, has served as a Director of CH2M HILL since May 1989. Mr. Geist has been Chairman of Santa Fe Center Enterprises, Inc. since 1990 and Chief Executive Officer of Howard International Utilities from 1990 through 2000. Mr. Geist was Chairman and CEO of Energy & Technology Company, Ltd. until June 2002. Mr. Geist serves as a Director of the Davis Family of Mutual Funds and is a participant and member of an investment committee for Aretê Corporation. In November 2004, the Board designated Mr. Geist as the independent Lead Director for a term of one year beginning January 1, 2005. Mr. Geist's term as a member of the Board expires in 2007.
Susan D. King, 49, has served as the Chief Financial Officer of CH2M HILL Industrial Design and Construction, Inc. since 1993, and as its Secretary and Treasurer since 1995. Ms. King served as a Director of CH2M HILL from 1997 to May 2003. Ms. King's term expires in 2007.
Ralph R. Peterson, 60, has served as a Director and Chairman of CH2M HILL since May 2000 and as a Director for three previous terms from May 1981 to May 1984, from May 1986 to May 1989 and from May 1989 to May 1991. He has served as President and Chief Executive Officer of CH2M HILL since 1991. Mr. Peterson is currently on temporary medical leave from his duties of Chief Executive Officer. Pursuant to standing resolutions of the Board of Directors, until Mr. Peterson's return to active duty as Chief Executive Officer his duties are temporarily undertaken by Samuel H. Iapalucci, Executive Vice President and Chief Financial Officer of CH2M HILL. Mr. Peterson continues to perform his duties as a Director, but with the Board of Directors approval has temporarily transferred his responsibilities as Chairman of the Board of Directors to Joseph A. Ahearn, the Vice Chairman of the Board. Mr. Peterson also serves as a Director of Kaiser-Hill Company, LLC, Xcel Energy Inc. and of StanCorp Financial Group. Mr. Peterson's term expires in 2006.
M. Catherine Santee, 43, has served as a Director of CH2M HILL since May 2003. Ms. Santee has served as Senior Vice President of Finance of CH2M HILL since January 2004. She also served as Senior Vice President and Chief Financial Officer of the Infrastructure and Environmental business from 2000 to 2003. Ms. Santee has been an employee of CH2M HILL since 1995 and has served in a wide range of financial roles, including Vice President and Chief Financial Officer for the Energy, Environment and Systems business from 1995 to 2000. Ms. Santee serves as a Director of Junior Achievement of Rocky Mountain, Inc. Ms. Santee's term expires in 2006.
Thomas G. Searle, 51, has served as a Director of CH2M HILL since May 2003. He has been President of the Water Business Group since January 2004, Water Business Group Global Operations Director from 2000 to 2003 and Water Business Group North American Operations Director from 1997 to 2000. Mr. Searle has been an employee of CH2M HILL since 1977 and has served in a wide range of project management and business management roles. Mr. Searle has been a Director of CH2M HILL Canada Limited since 2001. Mr. Searle's term expires in 2006.
Barry L. Williams, 60, has served as a Director of CH2M HILL since 1995. He has been President of Williams Pacific Ventures, Inc., a consulting firm, since 1987 and President and CEO of American Management Association from 2000 until mid-2001. Mr. Williams has served as Senior Mediator for JAMS/Endispute since 1993 and a visiting lecturer for the Haas Graduate School of Business, University of California since 1993. Mr. Williams has acted as a general partner of WDG, a California limited partnership, from 1987 to 2002 and a general partner of Oakland Alameda Coliseum Joint Venture since 1998. He also serves as a Director of PG&E Corp., Northwestern Mutual Life Insurance Company, Simpson Manufacturing Company, SLM Corporation, R.H. Donnelley Corporation and several private and not-for-profit organizations. Mr. Williams' term expires in 2006.
Other Executive Officers
Joseph A. Ahearn, 68, is currently serving as Acting Chairman of the Board and has served as a Senior Vice President of CH2M HILL since 1995 and as Vice Chairman of the Board of Directors since February 2001. Mr. Ahearn served as President of CH2M HILL's Transportation business between 1996 and 2003 and as CH2M HILL's Eastern Regional manager from 1994 until 1996. Mr. Ahearn also served as a Director of CH2M HILL from May 1996 to May 1999 and from May 2000 to May 2002.
Samuel H. Iapalucci, 52, is currently serving as Acting Chief Executive Officer and has served as Executive Vice President of CH2M HILL since February 2001, and as Chief Financial Officer and Corporate Secretary of CH2M HILL since 1994. Mr. Iapalucci served as Senior Vice President of CH2M HILL from 1994 until February 2001.
CH2M HILL's executive officers are Joseph A. Ahearn, Robert G. Card, Donald S. Evans, James J. Ferris, Samuel H. Iapalucci and Ralph R. Peterson.
There are no family relationships among any of the Directors, executive officers or nominees for Director of CH2M HILL.
Corporate Governance
Code of Ethics
We have adopted a Code of Ethics that applies to all of our senior financial officers, including our Chief Executive Officer, Chief Financial Officer, Treasurer, Controller and division CFOs. The Senior Financial Officers Code of Ethics was filed as Exhibit 14.1 on Form 10-K, on February 24, 2005, and is located in the About Us/Employee Ownership Section of our web site atwww.ch2m.comand a copy will be provided without charge to any shareholder upon request. We intend to disclose on our web site, or on a Current Report on Form 8-K, any amendments to or waivers of the code applicable to those of our senior financial officers to whom the Code applies within five business days following the date of such amendment or waiver. CH2M HILL also has a Business Conduct Policy that mandates code of conduct to all CH2M HILL employees.
Board of Directors
During the year ended December 31, 2004, the Board of Directors held four meetings. Each director attended all meetings of the Board of Directors and each of the committees of the Board of Directors on which such director served during 2004. CH2M HILL does not have a policy regarding Board members attending the annual shareholder meetings. Shareholders may communicate with the Board by directing their inquiries to CH2M HILL's Corporate Secretary at 9191 South Jamaica Street, Englewood, Colorado 80112. The inquiries will be directed to the appropriate Board members who will reply to shareholders directly.
Committees of the Board
The Board of Directors has various standing committees, which are discussed below.
Audit and Finance Committee
The Audit and Finance Committee held four meetings during 2004. The current director members are Carolyn Chin, Jerry D. Geist, Susan D. King, Ralph R. Peterson, David B. Price, M. Catherine Santee and Barry L. Williams (Chairman). The current non-director members are Ralph F. Cox, Cathy R. Hickey, Mark A. Lasswell and Eugene A. Lupia.
The Audit and Finance Committee is responsible for CH2M HILL's financial processes and internal control environment. Its responsibilities include:
- •
- Reviewing legislative or other business environment change conditions that could have a noticeable impact on CH2M HILL's financial controls and future operations,
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- Reviewing all acquisitions and/or investments that are valued in excess of $1.0 million,
- •
- Reviewing all individual capital expenditure items in excess of $1.0 million and monitoring capital expenditures relative to annual capital plans, and
- •
- Monitoring various financial measurements for the Company relative to established financial policies.
Audit Subcommittee
The Board of Directors has established an Audit Subcommittee of the Audit and Finance Committee consisting entirely of outside directors, which currently includes Carolyn Chin, Jerry D. Geist, David B. Price and Barry L. Williams (Chairman). Ralph F. Cox serves as an independent consultant to the subcommittee and actively participates in committee meetings on a regular basis. The Audit Subcommittee meets independently of the regular Audit and Finance Committee. During 2004, the Audit Subcommittee met 10 times. The Board of Directors has determined that each member of the Audit Subcommittee is independent in accordance with the definition, provided in the Securities and Exchange Commission's Rule 10A-3 and the National Association of Securities Dealers Rule 4200(a)(15) and complies with the requirements of the Sarbanes-Oxley Act of 2002. While certain members of the Audit Subcommittee have credentials required of a financial expert, CH2M HILL has not designated a specific financial expert. CH2M HILL decided that it was not necessary to name one member of the Audit Subcommittee as its financial expert given the size of CH2M HILL and active participation of all qualified members of the Audit Subcommittee on financial matters. The Audit Subcommittee operates under a written charter approved by the Board of Directors, a copy of which was attached as an appendix to CH2M HILL's proxy statement relating to its 2003 Annual Meeting of Shareholders. Its responsibilities include:
- •
- Appointing CH2M HILL's independent auditors,
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- Reviewing and evaluating the work and performance of CH2M HILL's internal auditors and its independent auditors,
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- Establishing procedures for (a) the receipt, retention, and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters and (b) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters, and
- •
- Conferring with CH2M HILL's independent auditors and its internal auditors and financial officers to monitor CH2M HILL's internal accounting methods and procedures and evaluating any recommended changes therefrom.
The following table presents fees for services rendered by our independent auditors, KPMG LLP:
| | 2004
| | 2003
|
---|
| | (in thousands)
|
---|
Audit fees(1) | | $ | 1,942 | | $ | 758 |
Audit-related fees(2) | | | 214 | | | 142 |
| |
| |
|
| Audit and audit-related fees | | | 2,156 | | | 900 |
Tax fees(3) | | | 969 | | | 1,189 |
| |
| |
|
| Total fees | | $ | 3,125 | | $ | 2,089 |
| |
| |
|
- (1)
- Audit fees include the annual audit of the consolidated financial statements, attestation services related to the report on our internal controls in accordance with Section 404 of the Sarbanes-Oxley Act, reviews of quarterly financial statements, statutory audits of subsidiaries, accounting consultations, assistance with registration statements and consents.
- (2)
- Audit-related fees include benefit plan audits, accounting consultation on proposed transactions and attest services not required by statute or regulation.
- (3)
- Tax fees consist of fees for tax consultation and tax compliance services.
All audit and non-audit services performed on our behalf by our independent auditors and all related fees are pre-approved by the Audit Subcommittee at its regularly scheduled meetings. The Audit Subcommittee designated its Chairman, Barry L. Williams, to act in its stead in those rare instances when approval of such services must be considered between regularly scheduled meetings.
Report of the Audit Subcommittee
We have reviewed and discussed with management CH2M HILL's financial reporting process, including the system of internal controls. Management has the primary responsibility for the financial statements and the reporting process, including the system of internal controls. CH2M HILL's independent auditors are responsible for expressing an opinion on the conformity of our audited financial statements with generally accepted accounting principles.
We have reviewed and discussed with management and the independent auditors the audited financial statements for the year ended December 31, 2004. We have reviewed and discussed with management and the independent auditors the review of our financial reporting and internal controls undertaken in connection with certifications by our Chief Executive Officer and Chief Financial Officer pursuant to the Sarbanes-Oxley Act of 2002 in certain of our filings with the Securities and Exchange Commission. We also reviewed and discussed other matters as deemed appropriate, involving our compliance with Section 404 of the Sarbanes-Oxley Act of 2002 and the other provisions of the Sarbanes-Oxley Act of 2002 and rules adopted or proposed to be adopted by the Securities and Exchange Commission. Additionally, we have discussed with the independent auditors the matters required to be discussed by Statement of Auditing Standards No. 61, Communication with Audit Committees, as amended, by the Auditing Standards Board of the American Institute of Certified Public Accountants.
We have received and reviewed the written disclosures and the letter from the independent auditors required by Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees, as amended by the Independence Standards Board, and have discussed with the auditors the auditors' independence from the Company and its management. We also have considered whether the independent auditors provision of other non-audit services to the Company is compatible with the auditors' independence.
Based on the reviews and discussions referred to above, we recommend to the Board of Directors that the audited financial statements referred to above be included in the Company's Annual Report on Form 10-K for the year ended December 31, 2004, for filing with the U.S. Securities and Exchange Commission.
Submitted by the CH2M HILL Companies, Ltd. Audit Subcommittee:
Barry L. Williams, Chairman
Carolyn Chin
Jerry D. Geist
David B. Price
Compensation and Workforce Committee
The Compensation and Workforce Committee held four meetings during 2004. The current director members are Carolyn Chin, Donald S. Evans, James J. Ferris, Jerry D. Geist (Chairman), Ralph R. Peterson (non-voting member), David B. Price and Barry L. Williams. The current non-director members are Joseph A. Ahearn and Ralph F. Cox.
The Compensation and Workforce Committee has established an Executive Compensation Subcommittee consisting entirely of outside independent directors, which members currently include Carolyn Chin, Jerry D. Geist (Chairman), David B. Price and Barry L. Williams. Ralph F. Cox serves as an independent consultant to the Subcommittee and actively participates in committee meetings on a regular basis. The Subcommittee is responsible for determining the senior executive compensation programs, including that of the Chief Executive Officer and Chairman of the Board and the other senior executive officers of CH2M HILL. The Subcommittee engages outside compensation consultants from time-to-time to advise it and CH2M HILL management on executive compensation matters.
Total compensation for CH2M HILL senior executive officers consists of salary, annual cash and stock bonuses and long-term incentives, which include stock options and an objective performance based long-term incentive bonus of cash and stock. The annual bonus and long-term incentives introduce risk to the total senior executive compensation programs. The compensation levels determined by the Subcommittee are variable, may fluctuate significantly from year-to-year, and are directly tied to company and individual performance.
The Subcommittee annually reviews the competitiveness of CH2M HILL's executive compensation programs within the industries in which it competes—Water, Environmental, Microelectronics, Transportation, Operations and Maintenance and Construction. CH2M HILL targets a level of total compensation of its competitor group for like positions and like performance.
The Subcommittee reviews executive compensation in light of Section 162(m) of the Internal Revenue Code which establishes a limit on the deductibility of annual compensation for certain executive officers that exceeds $1,000,000. It is the general intention of the Subcommittee to meet the requirements for deductibility under Section 162(m) of the Internal Revenue Code; however, the Subcommittee reserves the right, where merited by changing business conditions or an executive's individual performance, to authorize compensation payments which may not be fully deductible by CH2M HILL. The Subcommittee reviews this policy on an ongoing basis.
The Subcommittee is also responsible for issuing reports required by the U.S. Securities and Exchange Commission regarding CH2M HILL's compensation policies applicable to the Chief Executive Officer and the four other most highly compensated executive officers.
Report of the Compensation and Work Force Committee on Executive Compensation
CH2M HILL's compensation policies are based on a philosophy of market based compensation for its employees, including its Chief Executive Officer (CEO), and other executive officers. The Company's compensation practices are aligned to this philosophy and are designed to reward performance and facilitate attraction, retention and motivation of executive staff in a manner which furthers the financial interest of our shareholders. Our compensation policies dictate that a substantial portion of executive officers' total compensation be at risk. By making executive officers' compensation contingent on individual performance, the performance of business units under their management, and the performance of CH2M HILL as a whole, CH2M HILL seeks to encourage continued executive focus on increasing CH2M HILL's revenue, profitability and shareholder value.
As is customary at other companies similar to CH2M HILL, a subcommittee of the Compensation and Work Force Committee consisting entirely of outside Directors and one outside Board Advisor (Executive Compensation Subcommittee) is responsible for establishing all compensation for the CEO, including base salary and incentive compensation. The Subcommittee is also responsible for reviewing the reasonableness of all incentive compensation recommendations made by the CEO for other executive officers. These determinations are made after considering individual, corporate and business unit performance, the performance of our competitors and other similar businesses, and other relevant market compensation data. The Subcommittee retained the services of a well regarded executive compensation consulting firm (Independent Compensation Consultant) to assist it in carrying out its responsibilities through a comprehensive assessment of the various components of our executive compensation programs against relevant compensation data for our market. The Subcommittee, with assistance of the Independent Compensation Consultant, also utilized a variety of credible third party sources for executive compensation information and best practices to augment their own assessments.
The CEO's and other executive officers' compensation is comprised of three major components: base salary, short-term incentive compensation, and long-term incentive compensation, including stock options. By setting the annual salaries of our executive officers at or below competitive market levels, a significant portion of compensation is reserved for incentive at risk compensation. With 50% or more of total compensation represented by "at risk" short- and long-term variable components, executive officers' compensation is heavily dependent on their individual performance, performance of the business unit they are responsible for, and the company's performance as a whole during the prior fiscal year, in the case of short-term incentive compensation and over a longer period in the case of long-term incentive compensation.
The CEO's and other executive officers' incentive compensation may consist of cash, stock and stock options. Generally, annual incentives are awarded when prior fiscal year's results have been identified and reviewed against that individual's business unit performance and objective company-wide performance goals. By awarding part of the incentive pay in CH2M HILL stock, CH2M HILL seeks to encourage individuals to remain with the company, and focus on the long-term performance of CH2M HILL and maximize our shareholder value. Annual stock option grants are made to further encourage the focus on growing shareholder value over time. Further, the exercise price of all stock options granted is equal to the price of the common stock on the date of grant. Therefore, such stock options only have value to the extent that the price of CH2M HILL's stock increases during the term of the stock option.
In determining the CEO's and other executive officers' compensation paid in 2004, the Subcommittee took into account CH2M HILL's performance relative to plan, performance relative to market benchmarks, how well the CEO and executive officers performed on their personal goals and objectives, and their compensation as compared to peers in the market place.
During 2004, Mr. Peterson was paid an annual base salary of $770,000. After deliberation, the Subcommittee set Mr. Peterson's annual base salary at $810,000 for fiscal year 2005, which represents a 5.2% increase over his base salary for the prior year. Our Independent Compensation Consultant believes this increase will bring Mr. Peterson's base salary marginally within the market competitive range when compared to base salaries of chief executive officers of engineering and construction companies of similar size. The Subcommittee believes this base salary increase is warranted given CH2M HILL's performance during the prior year and goals and challenges for the company and the industry in the coming year.
In 2005, Mr. Peterson was paid a short-term incentive compensation award of $580,000 for fiscal year 2004. The Subcommittee believes that this award was warranted by CH2M HILL's performance against its financial market metrics during 2004—CH2M HILL's gross revenues grew by 26.0%, CH2M HILL stock price appreciated by 23.6% and profit after tax increased by 35.9%. Significant strategic accomplishments were noted with the successful first phase of assimilation and integration of Lockwood Greene Engineers, Inc. into the family of companies and the operational success of a new enterprise organization framework which has already delivered positive results in positioning the firm and its leadership for future growth.
Mr. Peterson had previously participated in our long-term incentive compensation plan, which was instituted in 1999. The program is built around the concept of incentive compensation based on the Company's aggregate performance over a three-year period. Mr. Peterson opted out of participating in the long-term incentive programs for 2001 and 2002 in order to participate in a new Internal Revenue Code section 162(m) compliant Executive Officers Long Term Incentive Plan (ELTIP). Payment under the two year 2003 ELTIP was made in 2005 based on the incentive grant and objective performance goals set on March 18, 2003. The Subcommittee certified Mr. Peterson's performance against these previously set goals and determined that Mr. Peterson's 2003 ELTIP award to be payable in 2005 should be $605,000. The Subcommittee believes that this award is in line with the objectives of CH2M HILL's ELTIP, is in strict compliance with the program's objective performance measures, and is warranted based on the Company's performance during the past year.
The Subcommittee awarded Mr. Peterson 10,500 stock options, in accordance with the CH2M HILL Companies, Ltd. Amended and Restated 1999 Stock Option Plan.
Our Independent Compensation Consultant has reviewed the aforementioned 2005 compensation determinations for Mr. Peterson and advised us that even after adjustments to Mr. Peterson's salary and incentive targets, his total compensation (base salary and incentive compensation at target) for 2005 will fall below market by almost 28% when compared to the median total compensation of chief executive officers of engineering and construction companies of similar size and performance. The Subcommittee would like to emphasize that Mr. Peterson's below market compensation is not a reflection of the Subcommittee's positive opinion of Mr. Peterson's strategic performance but rather reflects actual annual outcomes and Mr. Peterson's desire not to accelerate his compensation to market levels in prior years. Although the Subcommittee continues to support a philosophy of conservative and measured adjustments which allow closing the gap over time, it will consider incremental adjustments over the next few years to bring Mr. Peterson's total compensation more in line with the competitive market place.
The Subcommittee also reviewed the compensation for each of CH2M HILL's executive officers in 2004. Based on the review of relevant survey data and advice received from an Independent Compensation Consultant, the Subcommittee determined that the compensation of these executive officers was within or slightly below the comparable market level in 2004 for executives with comparable duties and responsibilities in engineering and construction companies of CH2M HILL's size. The executive officers' compensation for 2005 has been set to correspond to the market level for these positions.
The Subcommittee believes that the compensation policies, plans and programs implemented at CH2M HILL have encouraged management to focus on the long-term financial performance of the Company and have contributed to achieving CH2M HILL's technical and financial success.
Executive Compensation Subcommittee:
Carolyn Chin
Jerry D. Geist, Chairman
David B. Price
Barry L. Williams
Executive Committee
The Executive Committee held three meetings during 2004. The current director members are Carolyn Chin, Donald S. Evans, James J. Ferris, Jerry D. Geist, Ralph R. Peterson (Chairman), David B. Price and Barry L. Williams. Ralph F. Cox is a non-voting participant and consultant to the committee, and actively participates in committee meetings when they are held. The Executive Committee, except as limited by Oregon law, may exercise any of the powers and perform any of the duties of the Board of Directors if delegated by the Board of Directors.
Nominating Committee
The Nominating Committee held two meetings during 2004. The current director members are Joseph A. Ahearn (non-voting), Michael D. Kennedy, Thomas G. Searle and Ralph R. Peterson (Chairman, non-voting). The current non-director members are Robert C. Allen and Greg T. McIntyre. The Nominating Committee is responsible for identifying and nominating employee candidates for election to the Board of Directors. The outside directors are nominated by the entire Board of Directors. The Nominating Committee's responsibilities include:
- •
- Establishing a procedure for identifying employee nominees for election to the Board of Directors. The Nominating Committee reviews the candidates for the Board of Directors identified by management and employees and proposes a nominee for each position to be filled, which is submitted to the shareholders not less than 120 days prior to the date of the annual meeting. Thereafter, 30 days is allowed for the additional nomination of candidates by petitions signed by shareholders representing at least 10% of the outstanding shares of common stock and by complying with the appropriate U.S. Securities and Exchange Commission Proxy Rules, regarding among other things, the deadlines for submitting nominee candidates.
- •
- Reviewing and recommending to the Board of Directors criteria for membership on the Board. The criteria for membership on the Board currently in effect includes, but is not limited to:
- •
- Personal characteristics of the highest caliber and proven leadership abilities.
- •
- Experience and capabilities similar to those required of senior corporate officers, including at least 15 years experience in the engineering and construction business.
- •
- Knowledgeable about the engineering and construction industry.
- •
- Knowledgeable about CH2M HILL and has worked with a broad cross section of technical and geographical issues. Capable of representing the interests of the entire enterprise in policy and governance issues.
- •
- Fits the desired makeup of the Board of Directors during the elected term, based on current issues facing the Board.
- •
- Proposing employee nominees to fill vacancies on the Board of Directors as they occur.
The Nominating Committee has no charter. Every year when the committee starts its work for the annual board nominations, it sends a detailed description of its nominating process and qualification requirements for Board membership to all CH2M HILL shareholders and employees.
Ownership and Incentive Compensation Committee
The Ownership and Incentive Compensation Committee held eight meetings during 2004. The current director members are William T. Dehn, Donald S. Evans, James J. Ferris, Michael D. Kennedy (Chairman), Susan D. King, Ralph R. Peterson, M. Catherine Santee, Thomas G. Searle and Nancy R. Tuor. The current non-director members are Joseph A. Ahearn, Robert W. Bailey and Randall L. Smith.
The Ownership and Incentive Compensation Committee's responsibilities include:
- •
- Developing policies and procedures for the Board of Directors approval governing the ownership and incentive compensation programs for CH2M HILL,
- •
- Monitoring the stock ownership program,
- •
- Monitoring the long-term incentive program,
- •
- Allocating funds for employee incentive plans,
- •
- Overseeing the Stock Option Incentive Program directly and through the Stock Option Management Committee,
- •
- Acting in synergy with the Compensation and Workforce Committee to support their determination of executive compensation, and
- •
- Recommending Board of Director actions as appropriate to achieve CH2M HILL's mission and goals.
Strategic Planning Group
The Strategic Planning Group held four meetings during 2004. The current director members are Carolyn Chin, William T. Dehn, Donald S. Evans, James J. Ferris, Jerry D. Geist, Michael D. Kennedy, Susan D. King, Ralph R. Peterson (Chairman), David B. Price, M. Catherine Santee, Thomas G. Searle, Nancy R. Tuor and Barry L. Williams. The current non-director members are Joseph A. Ahearn, Robert C. Allen, Ralph F. Cox and Samuel H. Iapalucci. The Strategic Planning Group's responsibilities include reviewing the long-range plans of CH2M HILL.
Outside Director Search/Review Committee
The Outside Director Search/Review Committee did not hold any meetings during 2004. The current director members are Carolyn Chin, Jerry D. Geist, Ralph R. Peterson, David B. Price, M. Catherine Santee, Nancy R. Tuor (Chairman) and Barry L. Williams. The current non-director member is Ralph F. Cox. The Outside Director Search/Review Committee's responsibilities include seeking qualified candidates for director who are not employees of CH2M HILL and whose backgrounds and expertise will add valuable skills and perspectives to the Board of Directors.
Directors' Compensation
Non-employee directors of CH2M HILL received an annual retainer of $25,000 and an additional $4,000 for each committee on which they served as the chairman. CH2M HILL also paid non-employee directors a meeting fee of $1,000 for attendance at each Board of Directors meeting and $1,000 for attendance at each committee meeting up to $2,000 per day. CH2M HILL may, at its discretion, award cash and stock bonuses to non-employee directors. Directors are reimbursed for expenses incurred in connection with attendance at meetings and other CH2M HILL functions. In 2004, Carolyn Chin, Jerry D. Geist, David B. Price and Barry L. Williams each received a discretionary bonus of $20,000 in recognition of their service in the prior year as a non-employee director. Additionally, Carolyn Chin, Jerry D. Geist, David B. Price and Barry L. Williams each received 2,000 shares of restricted stock. Beginning in 2005, the independent Lead Director will receive an additional $15,000 in annual compensation.
Security Ownership of Certain Shareholders and Management
The following tables set forth information regarding the ownership of all classes of CH2M HILL's voting securities as of March 25, 2005, by (a) any person or group known to have ownership of more than five percent of the common stock and (b) beneficial ownership by Directors, Director nominees and executive officers individually and as a group.
Security Ownership of Certain Shareholders
The following table presents information as of March 25, 2005, concerning the only known shareholder who owns five percent or more of CH2M HILL's common stock.
Name and Address of Shareholder
| | Title of Class
| | Number of Shares Held
| | Percent of Class
| |
---|
Trustees of the CH2M HILL Retirement and Tax-Deferred Savings Plan 9191 South Jamaica Street Englewood, CO 80112 | | Common | | 14,205,977 | (1) | 44.3 | % |
- (1)
- Common shares are held of record by the Trustees for the accounts of participants in the Retirement and Tax-Deferred Savings Plan and will be voted in accordance with instructions received from participants. Shares as to which no instructions are received will be voted pro rata in accordance with the voting instructions submitted by all other plan participants.
Security Ownership of Directors, Director Nominees and Executive Officers
The following table sets forth information as of March 25, 2005 as to the beneficial ownership of CH2M HILL's equity securities by each Director, Director nominee and executive officer individually and as a group. None of the individuals listed below owns directly more than one percent of the outstanding shares of CH2M HILL. As a group, all Directors, Director nominees, and executive officers own 11.1% of the outstanding shares of CH2M HILL.
Name of Beneficial Owner
| | Common Stock Held Directly
| | Common Stock Held Indirectly(1)
| | Stock Options Exercisable Within 60 Days
| | Total Beneficial Ownership
|
---|
Joseph A. Ahearn | | 71,730 | | 170,451 | | 25,000 | | 267,181 |
Robert W. Bailey | | 17,705 | | 155,203 | | 7,838 | | 180,746 |
Robert G. Card | | 42,596 | | — | | — | | 42,596 |
Carolyn Chin | | 5,340 | | — | | — | | 5,340 |
William T. Dehn | | 64,637 | | 395,181 | | — | | 459,818 |
Donald S. Evans | | 219,708 | | 130,360 | | 25,000 | | 375,068 |
James J. Ferris | | 108,117 | | 181,624 | | 25,000 | | 314,741 |
Jerry D. Geist | | 9,340 | | — | | 4,000 | | 13,340 |
Samuel H. Iapalucci | | 107,838 | | 178,147 | | 25,000 | | 310,985 |
Susan D. King | | 67,887 | | 175,193 | | 5,250 | | 248,330 |
Ralph R. Peterson | | 291,863 | | 558,242 | | 28,875 | | 878,980 |
David B. Price | | 6,000 | | — | | — | | 6,000 |
M. Catherine Santee | | 17,688 | | 109,164 | | 9,625 | | 136,477 |
Thomas G. Searle | | 48,853 | | 243,868 | | 12,125 | | 304,846 |
Barry L. Williams | | 9,340 | | — | | 4,000 | | 13,340 |
All directors, director nominees and executive officers as a group (15 people) | | 1,088,642 | | 2,297,433 | | 171,713 | | 3,557,788 |
- (1)
- Includes common stock held through the Retirement and Tax-Deferred Savings Plan and the deferred compensation plan trusts.
Compensation Committee Interlocks and Insider Participation
CH2M HILL's Executive Compensation Subcommittee was formed to establish all compensation for the CEO and for reviewing and approving all compensation recommendations made by the CEO for other executive officers. The Subcommittee members currently include Carolyn Chin, Jerry D. Geist (Chairman), David B. Price and Barry L. Williams. No interlocking relationship exists between any member of the Board of Directors or the Executive Compensation Subcommittee and the board of directors or compensation committee of any other company.
Change of Control Agreements
The Board of Directors authorized CH2M HILL to enter into Change of Control Agreements (COC Agreements) with Joseph A. Ahearn, Robert G. Card, William T. Dehn, Donald S. Evans, James J. Ferris, Samuel H. Iapalucci, Michael D. Kennedy, Susan D. King, Ralph R. Peterson, M. Catherine Santee, Thomas G. Searle and Nancy R. Tuor; and subject to his election to the Board of Directors, Robert W. Bailey (is hereafter a COC Executive). In addition to the officers and directors listed here, the Board of Directors may and has from time-to-time authorized CH2M HILL to enter into COC agreements with certain key executives. Mr. Kennedy's and Ms. Tuor's COC Agreements will be terminated in 2005 once they complete their service on the Board of Directors, but will remain in effect for six months following the date of such termination. The provisions of these agreements will become effective if and when there is a Change of Control (as that term is defined below) of CH2M HILL and, with respect to most benefits, only if the COC Executive is terminated within twenty-four months of such Change of Control. All of the COC Agreements, in effect at that time, will be automatically renewed for an additional one-year period on July 1, 2005. The Agreements automatically renew for successive one-year terms as of July 1 of each year unless CH2M HILL gives notice to the COC Executives that it does not intend to extend the Agreement or intends to change its terms (such notice cannot be given during the pendency of a potential Change of Control). If a Change of Control occurs, the expiration date of the Agreements will automatically extend for twenty-four months beyond the month in which the Change of Control occurs.
Under the COC Agreements, CH2M HILL will provide each COC Executive with the following benefits at the time the Change of Control event occurs:
- •
- Immediate vesting in all retirement plans and of all outstanding options;
- •
- Pro-rata payout of amounts payable under the Short-Term Incentive Plan for the year of termination; and
- •
- Pro-rata payout of amounts payable under the Long-Term Incentive Plan or Executive Officers Long-Term Incentive Plan, as appropriate.
CH2M HILL will provide each COC Executive with the following additional benefits in the event of termination of their employment (actual or constructive and other than for cause) by CH2M HILL or its successor in interest within twenty-four months of a Change of Control:
- •
- For the CEO and direct reports, lump-sum payments in the amount equal to 2.99 times the sum of (a) annual base salary in effect at the time the Change of Control occurs and (b) target annual incentive bonus payable under the Short-Term Incentive Plan;
- •
- For the other COC Executives, lump-sum payments in the amount equal to 1.5 times the sum of (a) annual base salary in effect at the time the Change of Control occurs and (b) target annual incentive bonus payable under the Short-Term Incentive Plan;
- •
- Continuation of health benefits for 36 months for CEO and direct reports and continuation for 18 months for other COC Executives.
- •
- Immediate vesting of all options, restricted stock and other incentive grants and long-term incentive pay.
For purposes of the Change of Control Agreements, a "Change of Control" is defined generally to include:
- •
- Acquisition of 25% (or more) of the voting securities of CH2M HILL;
- •
- A significant merger or consolidation where CH2M HILL shareholders hold less than 75% of all shares outstanding of the surviving company;
- •
- A change in the majority of the Board of Directors, not otherwise recommended by the Board of Directors, during the course of one year; and
- •
- Liquidation or dissolution of CH2M HILL, or direct or indirect sale or other disposition of all or substantially all of the assets of CH2M HILL.
Executive Compensation
The following table sets forth information regarding annual incentive compensation for the chief executive officer and the other four most highly compensated executive officers of CH2M HILL.
Summary Compensation Table(1)
| | Annual Compensation
| | Long-Term Compensation
| |
|
---|
(a)
| | (b)
| | (c)
| | (d)
| | (e)
| | (g)
| | (h)
| | (i)
|
---|
| |
| |
| |
| |
| | Awards
| | Payouts
| |
|
---|
Name and principal position
| | Year
| | Salary(2) ($)
| | Bonus(2) ($)
| | Other Annual Compensation(3) ($)
| | Restricted Stock Award ($)
| | Securities Underlying Options (#)
| | LTIP Payouts(4) ($)
| | All Other Compensation(5) ($)
|
---|
Ralph R. Peterson President & Chief Executive Officer | | 2004 2003 2002 | | 768,670 698,852 639,267 | | 580,000 425,000 525,000 | | 79,985 73,713 1,009,261 | | — — — | | 10,500 10,500 10,500 | | 605,000 480,000 228,375 | | 79,211 66,634 59,237 |
James J. Ferris Senior Vice President | | 2004 2003 2002 | | 424,525 399,429 369,646 | | 280,000 280,000 280,000 | | 20,333 97,899 328,933 | | — — — | | 10,000 10,000 9,000 | | 206,000 24,475 74,405 | | 42,429 40,871 31,944 |
Samuel H. Iapalucci Acting Chief Executive Officer, Executive Vice President, Chief Financial Officer & Corporate Secretary | | 2004 2003 2002 | | 424,430 394,481 367,066 | | 280,000 250,000 260,000 | | 35,966 72,367 257,896 | | 30,175 — — | | 10,000 10,000 9,000 | | 204,000 48,245 151,200 | | 34,661 31,911 28,228 |
Donald S. Evans Senior Vice President | | 2004 2003 2002 | | 408,814 388,825 368,954 | | 255,000 225,000 260,000 | | 119,706 112,581 269,009 | | — — — | | 10,000 10,000 9,000 | | 64,548 44,978 141,369 | | 32,544 30,808 27,909 |
Joseph A. Ahearn Acting Chairman of the Board and Senior Vice President | | 2004 2003 2002 | | 324,807 314,725 299,616 | | 170,000 160,000 175,000 | | 119,323 275,081 253,286 | | — — — | | 10,000 10,000 9,000 | | 22,020 61,200 56,406 | | 59,367 59,323 59,595 |
- (1)
- Certain columns have been omitted because they are not applicable to CH2M HILL.
- (2)
- Amounts shown include compensation earned by executive officers, whether paid during or after such year, or deferred at the election of those officers.
- (3)
- Amounts shown for 2004 include:
| | Deferred Paid Time Off
| | Deferred Portion of LTIP Payout
|
---|
Ralph R. Peterson | | $ | 79,985 | | $ | — |
James J. Ferris | | | 20,333 | | | — |
Samuel H. Iapalucci | | | 35,966 | | | — |
Donald S. Evans | | | 21,254 | | | 98,452 |
Joseph A. Ahearn | | | 31,243 | | | 88,080 |
- (4)
- Amounts shown for 2004 represent the Long Term Incentive Plan and Executive Officers Long-Term Incentive Plan awards which were paid in 2005. The deferred portion of the LTIP Payout is included in Other Annual Compensation.
- (5)
- Amounts shown for 2004 include:
| | Retirement and Tax-Deferred Savings Plan
| | Group Term Life Insurance Premiums
| | Executive Deferred Compensation Plan
| | Deferred Compensation Retirement Plan
|
---|
Ralph R. Peterson | | $ | 10,687 | | $ | 12,250 | | $ | 53,675 | | $ | 2,599 |
James J. Ferris | | | 10,687 | | | 8,356 | | | 20,900 | | | 2,486 |
Samuel H. Iapalucci | | | 10,687 | | | 2,275 | | | 20,900 | | | 799 |
Donald S. Evans | | | 10,687 | | | 1,579 | | | 19,399 | | | 879 |
Joseph A. Ahearn | | | 10,687 | | | 4,180 | | | 5,700 | | | 38,800 |
CH2M HILL has not entered into employment agreements with its executive officers, who serve at the discretion of CH2M HILL's Board of Directors. Therefore, since compensation for executive officers is comprised of salary, bonus and other incentive compensation, some of which are based on year-end performance results, CH2M HILL does not know the aggregate amount of compensation that will be paid to its executive officers in the current year.
Option Grants in the Last Year
| |
| |
| |
| |
| | Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Option Term
|
---|
| | Number of Securities Underlying Options Granted(1)(#)
| | Percent of Total Options Granted to Employees in Year
| |
| |
|
---|
Name
| | Exercise or Base Price ($/sh)
| | Expiration Date
|
---|
| 5%($)
| | 10%($)
|
---|
Ralph R. Peterson | | 10,500 | | * | | 12.07 | | 02/13/2009 | | 35,014 | | 77,372 |
James J. Ferris | | 10,000 | | * | | 12.07 | | 02/13/2009 | | 33,347 | | 73,689 |
Samuel H. Iapalucci | | 10,000 | | * | | 12.07 | | 02/13/2009 | | 33,347 | | 73,689 |
Donald S. Evans | | 10,000 | | * | | 12.07 | | 02/13/2009 | | 33,347 | | 73,689 |
Joseph A. Ahearn | | 10,000 | | * | | 12.07 | | 02/13/2009 | | 33,347 | | 73,689 |
- (1)
- Stock Options are granted at an exercise price equal to the fair market value of CH2M HILL's common stock at the date of grant. Stock options generally become exercisable 25%, 25% and 50% after one, two and three years, respectively, and have a term of five years from the date of grant.
- *
- Less than 1%
Aggregated Option Exercises in the Last Year and Year-End Option Values
| |
| |
| | Number of Securities Underlying Unexercised Options at FY-End(#)
| |
| |
|
---|
| |
| |
| | Value of Unexercised In-the Money Options at FY-End($)
|
---|
Name
| | Shares Acquired on Exercise(#)
| | Value Realized($)
|
---|
| Exercisable
| | Unexercisable
| | Exercisable
| | Unexercisable
|
---|
Ralph R. Peterson | | 38,850 | | 301,865 | | 18,375 | | 23,625 | | 76,755 | | 66,885 |
James J. Ferris | | 33,750 | | 262,148 | | 15,750 | | 21,250 | | 65,790 | | 59,910 |
Samuel H. Iapalucci | | 33,750 | | 262,148 | | 15,750 | | 21,250 | | 65,790 | | 56,910 |
Donald S. Evans | | — | | — | | 24,750 | | 21,250 | | 140,580 | | 59,910 |
Joseph A. Ahearn | | — | | — | | 24,750 | | 21,250 | | 140,580 | | 59,910 |
2004 Long-Term Incentives
The following table sets forth information regarding long-term incentive plan opportunities that were granted to the CEO and the other four most highly compensated executive officers of CH2M HILL in 2004. The long-term incentive plans were established effective January 1, 1999 and 2003. They consist of a new three-year program each year. The 2004 program will be paid out on or after the three-year award period ending December 31, 2006. Generally, the payment of the awards will be 60 percent in common stock, valued at the date of payment, and 40 percent cash. The criterion for payout is based on specific long-term objective and identifiable performance goals of earnings growth and strategic imperatives for CH2M HILL as well as individual goals.
Long-Term Incentive Awards in 2004(1)
| |
| | Estimated Future Payouts Under Non-Stock Price-Based Plans
|
---|
(a)
| | (c)
| | (d)
| | (e)
| | (f)
|
---|
Name
| | Period Until Payout
| | Threshold($)
| | Target($)
| | Maximum($)
|
---|
Ralph R. Peterson | | 3 years | | 0 | | 731,500 | | 1,463,000 |
James J. Ferris | | 3 years | | 0 | | 212,500 | | 425,000 |
Samuel H. Iapalucci | | 3 years | | 0 | | 212,500 | | 425,000 |
Donald S. Evans | | 3 years | | 0 | | 195,000 | | 390,000 |
Joseph A. Ahearn | | 3 years | | 0 | | 162,500 | | 325,000 |
- (1)
- Certain columns have been omitted because they are not applicable.
Equity Compensation Plan Information
The following information is provided as of December 31, 2004 with respect to compensation plans pursuant to which CH2M HILL may grant equity awards to eligible persons. See Note 14 to the Consolidated Financial Statements, contained in CH2M HILL's Annual Report on Form 10-K for the year ended December 31, 2004, for descriptions of the equity compensation plans.
Plan Category
| | Number of securities to be issued upon exercise of outstanding options, warrants and rights
| | Weighted-average exercise price of outstanding options, warrants and rights
| | Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a))
| |
---|
| | (a)
| | (b)
| | (c)
| |
---|
Equity compensation plans approved by security holders(1) | | 4,188,689 | | $ | 10.96 | | 14,842,753 | (2) |
Equity compensation plans not approved by security holders(3) | | 1,075,653 | (4) | $ | — | (5) | — | (6) |
| |
| |
| |
| |
Total | | 5,264,342 | | $ | 10.96 | | 14,842,753 | |
| |
| |
| |
| |
- (1)
- The equity compensation plans approved by security holders include the 1999 Stock Option Plan, the 2004 Stock Option Plan, the amended Payroll Deduction Stock Purchase Plan (PDSPP) and the Executive Officers Long-Term Incentive Plan.
- (2)
- Includes 896,849 shares reserved for future issuance under the 1999 Stock Option Plan, 5,000,000 shares reserved for future issuance under the 2004 Stock Option Plan and 8,945,904 shares available for purchase under the amended PDSPP.
- (3)
- The equity compensation plans not approved by security holders include the Short Term Incentive Plan (STIP) and Long Term Incentive Plan (LTIP).
- (4)
- Includes 901,647 shares to be issued under the STIP and 174,006 shares to be issued under the LTIP during the first quarter of 2005.
- (5)
- The STIP and LTIP shares were issued at a price of $14.92 during the first quarter of 2005.
- (6)
- Shares available for future issuance under the STIP and LTIP (excluding shares reflected in column (a)) are not determinable until the end of each year.
Deferred Compensation Plans
Mr. Peterson, Ferris, Iapalucci, Evans and Ahearn are participants in the Deferred Compensation Plan (DCP). The plan provides for participants to defer up to 50 percent of base pay and 100 percent of incentive pay. Participants are vested 100 percent at all times. The plan is funded by corporate owned life insurance (COLI) inside a rabbi trust. For DCP account balances at December 31, 2004, participants can choose to start distribution upon: (a) termination of employment, (b) retirement, or (c) date elected by the participant. Participants can choose payment in either a lump sum or through annual installments over 5, 10, or 15 years. Starting in 2005, the terms of the DCP will change to comply with the provisions on deferred compensation required by the new American Jobs Creation Act of 2004. Pursuant to the guidance from the Treasury Department and the Internal Revenue Service, the new plan documents will not be adopted until the Treasury Department regulations governing the deferred compensation plans under the American Jobs Creation Act of 2004 are finalized.
Mr. Peterson, Ferris, Iapalucci, Evans and Ahearn are participants in the Executive Deferred Compensation Plan (EDCP). CH2M HILL will contribute 4.75% times base pay in excess of the IRS limitation on compensation for qualified plans, which during 2004 was $205,000. Participants may defer up to an additional 4.75% of base pay in excess of the IRS limitation and CH2M HILL will match the contribution. Certain participants may also defer up to 100 percent of compensation in lieu of paid time off. They may also receive additional discretionary CH2M HILL contributions keyed to base pay. Participants are 100 percent vested at all times on deferrals and earnings on deferrals. The EDCP serves two purposes. It allows CH2M HILL the opportunity to provide a company match for compensation deferrals made by highly compensated employees, whose 401(k) Plan contributions are limited by the Employee Retirement Income Security Act (ERISA). It is also used by CH2M HILL to provide additional retirement benefits for certain of its senior executives at levels to be determined from time-to-time by the Board of Directors. The deferred compensation plans have several hypothetical investment options that a participant may choose to invest the cash portion of their deferred compensation. Each hypothetical investment option is based on an investment fund that is similar to the 401(k) Plan. All deferrals of common stock must remain invested in common stock and are distributed in common stock. Both the DCP and the EDCP utilize a rabbi trust arrangement. For DCP account balances at December 31, 2004, participants can choose to start distributions upon (a) termination of employment, (b) retirement, or (c) date elected by the participant. Participants can choose payment in either a lump sum or through an annual distribution over 5, 10 or 15 years. Starting in 2005, the terms of the EDCP will change to comply with the provisions on deferred compensation required by the new American Jobs Creation Act of 2004. Pursuant to the guidance from the Treasury Department and the Internal Revenue Service, the new plan documents will not be adopted until the Treasury Department regulations governing the deferred compensation plans under the American Jobs Creation Act of 2004 are finalized.
Mr. Peterson, Ferris, Iapalucci, Evans and Ahearn are participants in the Deferred Compensation Retirement Plan (DCRP). This plan provides that CH2M HILL will pay an additional retirement benefit to certain of its senior executives, if they retire from CH2M HILL on or after age 65. The amount of the DCRP benefit, which may change from time-to-time based on the decision of the Board of Directors of CH2M HILL, currently is equal to 50% of the participant's base salary in effect as of January 1, 2003, minus the value of the offsetting retirement benefits paid by CH2M HILL under other plans. Participants are vested 100 percent of the DCRP benefit on reaching age 65. Prior to 2003, the DCRP benefit was funded through the cash surrender value of the then existing split dollar life insurance policies. The method of funding the DCRP benefit changed effective January 1, 2003 to ensure our compliance with the regulatory requirements of the Sarbanes-Oxley Act (SOX). The split dollar life insurance policies and any premium payments thereunder have been frozen in 2002, pursuant to the requirements of SOX. The impact of the aforementioned American Jobs Creation Act of 2004 on the terms and conditions of the DCRP is not yet fully known and will depend on the final regulations under the American Jobs Creation Act of 2004 to be issued by the Treasury Department. The DCRP plan will be updated to comply with the requirements of the American Jobs Creation Act of 2004 effective January 1, 2005 once the possible impacts of the requirements are fully known.
Retirement Plans
Mr. Peterson and Mr. Ahearn are participants in the CH2M HILL Pension Plan. Benefits under the CH2M HILL Pension Plan are equal to one percent of average base compensation (up to $150,000) for 1987 through 1991, multiplied by years of credited benefit service prior to 1992, plus one percent of each year's base compensation (up to $150,000) for each year of credited benefit service from January 1, 1992 through December 31, 1993. CH2M HILL Pension Plan benefits were frozen as of December 31, 1993. Mr. Peterson's and Mr. Ahearn's estimated annual benefit payable at the earliest age when a participant may retire with an unreduced benefit (age 65) is $37,849 and $768, respectively.
Mr. Evans is a participant in the CH2M HILL Pension Plan with respect to his credited benefit service prior to May 1, 1986, and he is a participant in the OMI retirement plan with respect to his credited benefit service from May 1, 1986 through December 31, 1995. Benefits under the OMI retirement plan are equal to 1.5 percent of average compensation (up to the applicable IRS compensation limit for each year) multiplied by the first 20 years of credited benefit service, plus 0.5 percent of average compensation (up to the applicable IRS compensation limit for each year) multiplied by credited benefit service in excess of 20 years. Mr. Evans' benefit under the OMI Retirement Plan was frozen as of December 31, 1995 upon his transfer from employment covered by the Plan. Mr. Evans' estimated annual benefit payable at the earliest age when a participant may retire with an unreduced benefit (age 65) is $23,521 under the OMI Retirement Plan and $12,771 under the CH2M HILL Pension Plan, or a total of $36,292.
Mr. Ferris and Iapalucci are not participants in a company-sponsored pension plan.
Change of Control Agreements for Named Executive Officers
�� The Board of Directors authorized CH2M HILL to enter into Change of Control Agreements with Mr. Ahearn, Card, Evans, Ferris, Iapalucci and Peterson as well as certain other Directors and Officers of CH2M HILL. The provisions of these agreements are described in the Change of Control Agreements section of this Proxy Statement.
Stock Performance Graph
The following graph shows the total shareholder return on CH2M HILL's common stock from September 7, 1999 (the date CH2M HILLS's registration with the SEC became effective) until December 31, 2004, for (i) CH2M HILL's common stock, (ii) the Standard & Poor's Composite—500 Stock Index and (iii) the companies in the Environmental Financial Consulting Group's engineering/consulting industry index.
![PERFORMANCE GRAPH](https://capedge.com/proxy/DEF 14A/0001047469-05-007863/g95147.jpg)
The graph assumes the investment of $100 in CH2M HILL common stock and in each of the indexes on September 7, 1999 and reinvestment of all dividends, if any. CH2M HILL does not currently anticipate paying any cash dividends on the common stock.
Proposal 2.Ratification of Appointment of Independent Auditors
The Audit Subcommittee has appointed KPMG LLP to audit the consolidated financial statements of CH2M HILL for the year ending December 31, 2005 and recommends that the shareholders vote in favor of the ratification of such appointment. In the event of a negative vote on such ratification, the Board of Directors will reconsider its selection. A representative of KPMG LLP is expected to be present at the Annual meeting. He will have the opportunity to make a statement, if he so desires, and will be available to respond to appropriate questions.
The Board of Directors unanimously recommends that the shareholders vote FOR ratification of appointment of independent auditors.
Proposal 3.Other Business
In addition to the proposals described above, shareholders may be asked to transact such other business that may properly come before the Annual Meeting and any postponement(s) or adjournment(s). CH2M HILL presently is not aware of any such business at the time this proxy is being sent to you.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 and related rules of the SEC require CH2M HILL's directors, executive officers and holders of more than 10% of any class of CH2M HILL equity securities (Reporting Persons) to file reports of their ownership and changes in ownership of CH2M HILL equity securities with the Commission. The Legal Department at CH2M HILL generally prepares these reports on the basis of information obtained from each Reporting Person. Except as otherwise stated below, CH2M HILL believes that all reports required by Section 16(a) of the Exchange Act to be filed by its Reporting Persons during 2004 were timely filed. Thomas G. Searle and M. Catherine Santee had one late filing each in connection with restricted stock grants that they received in February 2004.
Shareholder Proposals for the 2006 Annual Meeting
Any shareholder proposals intended to be presented at the 2006 Annual Meeting of Shareholders and included in CH2M HILL's proxy statement and form of Proxy for such meeting must be received by CH2M HILL no later than December 7, 2005 in order to be considered for inclusion in CH2M HILL's Proxy Statement and form of proxy relating to that meeting. To be so included, a proposal must also comply with all applicable provisions of Rule 14a-8 under the Securities Exchange Act of 1934. For any proposal a shareholder wishes to bring before CH2M HILL's 2006 Annual Meeting of Shareholders, but for which such shareholder does not intend to seek to have a written proposal to be included in CH2M HILL's proxy statement for the 2006 Annual Meeting of Shareholders, if CH2M HILL does not receive notice of such proposal on or prior to February 20, 2006, the proxies solicited on behalf of CH2M HILL's Board for the 2006 Annual Meeting of Shareholders will confer discretionary authority to vote with respect to such proposal.
UPON WRITTEN REQUEST, WITHOUT CHARGE TO EACH SHAREHOLDER OF RECORD AS OF MARCH 25, 2005, WE WILL PROVIDE A COPY OF CH2M HILL'S ANNUAL REPORT ON FORM 10-K FOR THE YEAR ENDED DECEMBER 31, 2004, AS FILED WITH THE U.S. SECURITIES AND EXCHANGE COMMISSION. ANY SUCH REQUESTS SHOULD BE DIRECTED TO CH2M HILL'S CORPORATE SECRETARY AT CH2M HILL'S EXECUTIVE OFFICES AT 9191 SOUTH JAMAICA STREET, ENGLEWOOD, COLORADO 80112.
April 4, 2005
PROXY
CH2M HILL Companies, Ltd.
PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
APRIL 4, 2005
The undersigned shareholder of CH2M HILL COMPANIES, LTD. (the Company) hereby appoints Samuel H. Iapalucci, Joseph A. Ahearn and S. Wyatt McCallie, and each of them, with full power of substitution to each, the true and lawful attorneys, agents and proxyholders of the undersigned and hereby authorizes them to represent and vote, as specified herein, all of the shares of Common Stock of the Company held of record by the undersigned on March 25, 2005, at the Annual Meeting of Shareholders of the Company to be held on May 10, 2005 (the Annual Meeting) at 9 a.m. (Mountain Daylight Time) at 9191 South Jamaica Street, Englewood, Colorado and any adjournment or postponement thereof.
- ý
- PLEASE MARK YOUR VOTES AS IN THIS EXAMPLE
- o
- MARK HERE TO VOTE ON ALL MATTERS AS THE BOARD OF DIRECTORS RECOMMENDS
- 1.
- ELECTION OF DIRECTORS:
- o
- FOR the four nominees listed below, except as otherwise indicated (see instruction below)
- o
- WITHHOLD AUTHORITY to vote for the four nominees listed below
Robert W. Bailey Robert G. Card James J. Ferris David B. Price
- 2.
- PROPOSAL TO RATIFY THE APPOINTMENT OF KPMG LLP AS THE INDEPENDENT AUDITORS OF CH2M HILL FOR THE YEAR ENDING DECEMBER 31, 2005:
o FOR o AGAINST o ABSTAIN
THIS PROXY WILL BE VOTED AS DIRECTED OR, IF NO CONTRARY DIRECTION IS INDICATED, FOR THE ELECTION OF EACH OF THE NOMINEES FOR DIRECTOR AND FOR THE RATIFICATION OF THE APPOINTMENT OF KPMG LLP AS CH2M HILL'S INDEPENDENT AUDITORS, AND AS SAID PROXIES DEEM ADVISABLE ON SUCH OTHER MATTERS AS MAY PROPERLY COME BEFORE THE MEETING.
| | SIGN, DATE, AND RETURN THIS PROXY CARD PROMPTLY USING THE ENCLOSED ENVELOPE. |
| | SIGNATURE(s) |
| | (Signature if jointly held) |
| | Date: | |
| , 2005 |
NOTE: This Proxy Card should be dated, signed exactly as your name(s) appears hereon, and returned promptly in the enclosed envelope. Persons signing in a fiduciary capacity should so indicate.
CONFIDENTIAL VOTING INSTRUCTIONS
CH2M HILL COMPANIES, LTD.
This confidential Voting Instruction Card is solicited on behalf of the Board of Directors
To: The Trustee of the CH2M HILL Companies, Ltd. Retirement and Tax-Deferred Savings Plan
Pursuant to the terms of the Plan, I, the undersigned, as a participant or a beneficiary and a named fiduciary under the Plan, hereby direct the Trustee: (i) to vote the shares of CH2M HILL Companies, Ltd. stock (Company Stock) allocated to my account under the Plan on the record date, and (ii) to vote as a named fiduciary the proportionate amount of shares of Company Stock which is allocated to the accounts of other participants and beneficiaries in the Plan, but for which no voting instructions are received in a timely fashion, at the Annual Meeting of Shareholders of CH2M HILL Companies, Ltd. on May 10, 2005, and at any adjournment or postponement thereof, in the manner specified below.
The Board of Directors recommends votes be cast FOR the election of each of the nominees for Director and for proposal 2.
- 1.
- ELECTION OF DIRECTORS:
- o
- FOR the four nominees listed below, except as indicated
- o
- WITHHOLD AUTHORITY to vote for the four nominees listed below
Robert W. Bailey Robert G. Card James J. Ferris David B. Price
- 2.
- PROPOSAL TO RATIFY THE APPOINTMENT OF KPMG LLP AS THE INDEPENDENT AUDITORS OF CH2M HILL FOR THE YEAR ENDING DECEMBER 31, 2005:
o FOR o AGAINST o ABSTAIN
| | SIGN, DATE, AND RETURN THE VOTING INSTRUCTIONS PROMPTLY USING THE ENCLOSED ENVELOPE. |
| | SIGNATURE(s) |
| | Date: | |
| , 2005 |
CH2M HILL Companies, Ltd.
Participant Notice
Retirement and Tax-Deferred Savings Plan
April 4, 2005
Dear Plan Participant:
The enclosed Proxy Statement and Confidential Voting Instructions have been furnished by CH2M HILL Companies, Ltd. in conjunction with the Annual Meeting of Shareholders of CH2M Hill Companies, Ltd. to be held on May 10, 2005, to elect directors and to conduct other business.
While only the Trustee of the CH2M HILL Companies, Ltd. Retirement and Tax-Deferred Savings Plan can actually vote the shares of CH2M HILL Companies, Ltd. stock (Company Stock) held in the Plan, you, as a participant or a beneficiary with Company Stock credited to your account under the Plan as of March 25, 2005 (the record date for the annual meeting) and a named fiduciary under the Plan, are entitled to instruct the Trustee of the Plan with respect to the following:
- 1.
- The voting of Company Stock allocated to your account under the Plan on the record date.
- 2.
- The voting of a pro-rata portion of Company Stock (based upon the ratio of the amount of Company Stock in your account under the Plan and the total amount of Company Stock in the Plan) allocated to the accounts under the Plan of other participants and beneficiaries for which no instructions are received.
A named fiduciary is a person who under ERISA has the authority and responsibility (if he or she chooses to exercise it) to instruct the trustee of a plan regarding specific investments. Consequently, because of the provisions of the Plan, the Plan participant as a named fiduciary may (if he or she chooses) instruct the trustee of the Plan as to how to vote shares of Company Stock allocated to his or her own Plan account and how to vote a pro-rata portion of those shares of Company Stock which are not voted by participants with such shares allocated to their accounts.
If your voting instructions are not timely received, the Trustee will vote the Company Stock allocated to your account under the Plan and uninstructed Company Stock in the aggregate in accordance with timely instructions received from other Plan participants acting as named fiduciaries under the Plan. If the Voting Instruction Form is received after the close of business on May 6, 2005, the Trustee cannot ensure that your voting instructions will be followed.
It should be noted that your instructions to the Trustee are strictly confidential. Under no circumstances will the Trustee or any of their agents disclose to CH2M HILL Companies, Ltd. or any other party how, or if, you voted. The Trustee will supervise and control the distribution of all materials to Plan participants and the receipt of all voting instruction forms and will not disclose to any outside party the name and address of any Plan participant. You may, therefore, feel completely free to instruct the Trustee to vote these shares in the manner you think best.
If you have any questions regarding the information provided to you, you may contact Rudd Little, Plan Administrator, 9191 South Jamaica Street, Englewood, CO 80112, (720) 286-3074.
Trustee of the CH2M HILL Companies, Ltd. Retirement and Tax-Deferred Savings Plan